TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 26 Sept 2025, 11:38 BST

Official UK procurement notice

Memorial Schemes and Products

Official notice

Authority: Birmingham City Council (Local council)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction & Civil Engineering (45) Delivery: West Midlands (UKG31)
Published estimate£70,000≈ £18k / year · £84,000 inc. VAT
Submissions closed 17 Oct 2025awarded 15 Dec 2025
Awarded to Columbaria Company
Contract term 4 yrsends 31 Oct 2029 · starts 1 Nov 2025

What is being bought

Published requirement description

Birmingham City Council (the Council) is seeking to appoint a supplier or suppliers for the provision of providing a range of memorial schemes and to continue with existing memorial schemes that are currently in place and to develop new products and memorial schemes to all cemeteries whilst ensuring memorial safety is paramount when checking, fixing and maintaining a variety of memorial options and ensuring it all services has been conducted in a respectful manner.

The contract for goods and services will commence on 15/12/2025 and will be in place for a period of 4 years and include annual performance reviews.

CPV: Cemetery works · Funeral supplies

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsPublished value£70,000
Contract period: 1 Nov 2025 – 31 Oct 2029 (4 yrs)Value: £70,000 exc. VAT · £84,000 inc. VAT
Delivery: West Midlands
39296000 Funeral supplies45215400 Cemetery works

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the Fee is 50% For full details please refer to the procurement documents.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Sept 2025, 11:38 BST
Last source update
19 Dec 2025, 09:59 GMT
Authority reference
PQ0612
FTS notice number
2025/S 000-060077
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cemetery worksFuneral supplies
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-05a30c Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Oct 2025, 11:00 BST
Clarification deadline
10 Oct 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

This Request for Quotations is being issued using the Council’s e-tendering system ‘In-tend’ and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the ‘in-tend’ system. in-tendhost.co.uk/birminghamcc ↗ Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the [email protected]. Deadline for request for quotation is noon on 17th October 2025.

Timeline

26 Sept 2025 → 19 Dec 2025 · 5 dates
  1. Tender notice published390 days ago
    26 Sept 2025, 11:38 BST
  2. Clarification questions by375 days ago
    10 Oct 2025, 23:59 BST
  3. Submission deadline369 days ago
    17 Oct 2025, 11:00 BST
  4. Contract starts354 days ago
    1 Nov 2025
  5. Latest notice published306 days ago
    19 Dec 2025, 09:59 GMT

Notice history

3 events · 2 releases on Find a Tender · since 26 Sept 2025
  1. Tender notice published
    26 Sept 2025, 11:38 BST
    UK4
  2. Contract details notice published
    19 Dec 2025, 09:59 GMT
    UK7
  3. Status changed to complete
    19 Dec 2025, 09:59 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £70,0001 contract exc. VAT
Contracts signed 1latest 15 Dec 2025
Awarded toValueDateStatus
Columbaria Company£70,000 †—Awarded

Contracts

  • Memorial Schemes & Products · Columbaria Company

    Signed
    15 Dec 2025
    Value
    £70,000
    Period
    15 Dec 2025 – 14 Dec 2029
    Status
    active

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender