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Published 2 Sept 2025, 17:05 BST

Official UK procurement notice

Medical Ward Equipment · UK public procurement notice

Official notice

Authority: The Common Services Agency (more commonly known as Public Services Delivery Scotland) (PSD Scotland)·Consortium: 2 public authorities

Framework agreement2 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£1,700,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 10 Oct 2025awarded 19 Nov 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

National Services Scotland(NSS)acting through its division, National Procurement, is undertaking this procurement on behalf of itself and on behalf of all entities within NHS Scotland(“Boards”)to procure a service which will provide Medical Ward Equipment to all Boards(“Purchasing Entities”)at each of their sites.

The NHS in Scotland requires a contractor(s) to provide Medical Ward Equipment including but not limited to the following:

i) Ward Equipment including various trolleys

ii) Examination Couches

The contractor must be able to supply the full range of products within each lot to all NHS Scotland Health Boards throughout Scotland.

CPV: Medical equipments

How this framework works

From the published notice
Places
up to 6 suppliers · 7 bids on the busiest of 2 lots (1.2 per place) · 6 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Examination CouchesCancelledPublished value£1,200,000

Provision of medical ward equipment, trolleys and associated products; multi supplier Unranked framework

The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards(including the

common services agency)and by all entities constituted pursuant to the National Health Service(Scotland)Act1978(i.e.all NHS Scotland

Health Boards, Special Boards,and the Authority or other NHS Organisations established pursuant to NHS(ScotlandAct1978)and any

Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working)ScotlandAct2014.All Scottish Hospices

Delivery: Scotland · NHS Scotland
Variant bids: not allowed
Lot #2Medical Ward Equipment incl TrolleysCancelledPublished value£500,000

Provision of medical ward equipment, trolleys and associated products; multi supplier Unranked framework

The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards(including the common services agency)and by all entities constituted pursuant to the National Health Service(Scotland)Act1978(i.e.all NHS Scotland Health Boards, Special Boards,and the Authority or other NHS Organisations established pursuant to NHS(ScotlandAct1978)and any

Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working)ScotlandAct2014.All Scottish Hospices.

Delivery: Scotland · NHS Scotland
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 20%Price: 70%Environmental: 10%
Published sub-criteria (3)
  • Service: 20%
  • price: 70%
  • Sustainability: 10%
Published award criteria (3)
  • Service: 20
  • Sustainability: 10
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Medical Ward Equipment” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Sept 2025, 17:05 BST
Last source update
6 Oct 2026, 12:11 BST
Award evaluation window
10 Oct 2025 – …
Authority reference
NP846/25
FTS notice number
2026/S 000-094214
Classification (CPV)
Medical equipments
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-05929c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:

The authority will notify economic operators who submitted a tender or (where no

deselection notification has previously been

made)applied to be selected to tender, of its decision to award the framework agreement

which notification will contain among other

information, a summary of the reasons why the economic operator was unsuccessful. The notification will

incorporate a ‘standstill period’ of a

minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is

not electronic) between the date on which

the authority despatches the notice(s) and the date on which the authority proposes to

conclude the relevant framework agreement.

The bringing of court proceedings against the authority during the standstill period will

automatically continue the prohibition on entering

into the framework agreement until the court proceedings are determined, discontinued or

disposed of, or the court, by interim order, brings

to an end the prohibition. The remedies that may be awarded by the courts before the

framework agreement has been entered into include

the setting aside of the decision to award the framework agreement to the winning

tenderer(s). The bringing of court proceedings against

the authority after the framework agreement has been entered into will not affect the

framework agreement unless grounds for the imposition

of special penalties under the Public Contracts (Scotland) Regulations 2015 can be

established. Otherwise the remedies that may be

awarded by the courts where the framework agreement has been entered into are limited to

the award of damages. Economic operators are

entitled to write to the authority after receipt of the notification should they require further

clarification. The authority will respond within

15 days of such a written request, but it should be noted that receipt by the authority of such

request during the standstill period may not

prevent the authority from awarding the framework agreement following the expiry of the

standstill period. Economic operators should

approach the contracting authority in the first instance. However, the only formal remedy is

to apply to the courts:

An economic operator that suffers or is at risk of suffering, loss or damage attributable to a

breach of duty under the Public

Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014,

may bring proceedings in the Sheriff Court or the court of session

Publisher note: Modification of contract value to GBP 1,696,000. Lot 1 GBP 1,208,000 Lot 2 GBP 488,000 These figures are over the 4 year term of the framework duration and no guarantees can be provided that the anticipated value will be met. (SC Ref:838422)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗

Appointment period ends
10 Oct 2025, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
10 Oct 2025, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Oct 2025 → 6 Oct 2026 · 3 dates
  1. Admission / appointment period ends375 days ago · period end, not a bid countdown
    10 Oct 2025, 10:00 BST
  2. Bids opened375 days ago
    10 Oct 2025, 10:00 BST
  3. Notice published14 days ago
    6 Oct 2026, 12:11 BST

Notice history

2 events · 3 releases on Find a Tender · since 9 Dec 2025
  1. Status changed to complete
    9 Dec 2025, 11:50 GMT
  2. Buyer details updated
    6 Oct 2026, 12:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 77 from SMEs · busiest of 2 lots
Contracts signed 3latest 19 Nov 2025

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Examination Couches

    Signed
    19 Nov 2025
    Value
    £302,000
    Status
    active
  • Medical Ward Equipment incl Trolleys

    Signed
    19 Nov 2025
    Value
    £122,000
    Status
    active
  • Medical Ward Equipment

    Signed
    19 Nov 2025
    Value
    £1,696,000
    Status
    active
    • Change The value of the framework stated in the original award notice was GBP 425,000 however this was the annual contract value estimation, the estimated value of the framework over the 4 year term is GBP 1,696,000., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Correction to the contract value from annual value to 4 year term value.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Examination Couches7bids · 7 electronic · 7 from abroad7——
2 · Medical Ward Equipment incl Trolleys7bids · 7 electronic · 7 from abroad7——

Contracting authority & participating public bodies

2 public bodies on the notice

The Common Services Agency (more commonly known as Public Services Delivery Scotland) (PSD Scotland)

Contracting authority 1 South Gyle Crescent., Edinburgh, Scotland, EH12 9EBContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • Court of SessionReview contact point Edinburgh
  • Edinburgh Sheriff CourtMediation body Edinburgh

Framework contractors & participating bidders

8 commercial parties on the notice
  • Bristol Maid - Hospital Metal Craft LTDFramework contractor Blandford Height , Blandford Forum, Blandford, South West, DT11 7TGContact phone
  • Eureka Physiocare LtdFramework contractor Hafren House,, 5 St Giles Business Park, Wales, SY16 3AJContact phone
  • Eureka Physiocare LtdFramework contractor Unit 5, St Giles, Newtown, NEWTOWN, UK, SY16 3AJContact phone
  • LangstaneFramework contractor 28B Firth Road, Houston Industrial Estate, Livingston, Scotland, EH54 5DJContact phone
  • Langstane PressFramework contractor 28B Firth Road, Houstoun Industrial Estate, Livingston, Scotland, EH54 5DJContact phone
  • Langstane Press LtdFramework contractor 8-9 Bailleyfield Crescent, Edinburgh, Edinburgh, Scotland, EH15 1ETContact phone
  • MedstorFramework contractor Bayley Street, Stalybridge, UK, SK15 1QQContact phone
  • Seers Medical LTDFramework contractor Kenton Road, Debanham, East of England, IP14 6LAContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria