Official UK procurement notice
Medical Erostering Software Solution
Authority: The Rotherham NHS Foundation Trust (Central government)·On behalf of: Barnsley Hospital NHS Foundation Trust
What is being bought
Published requirement descriptionThe Rotherham NHS Foundation Trust and Barnsley Hospital NHS Foundation Trust are jointly procuring a Medical E-Rostering Software Solution.
The Contracting Authorities require the provision of a comprehensive medical e-rostering system to support the planning, creation, management and optimisation of medical staff rotas across both Trusts. The procurement includes software licensing, implementation, configuration, data migration, integration, training, support, maintenance, upgrades and associated professional services.
The solution will support workforce planning, operational efficiency, compliance monitoring, reporting and governance requirements across both organisations and provide an intuitive and modern rostering platform for users.
CPV: Medical software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£930,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality and S/V
- Technical Specification
- Commercial
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 31 Jul 2026, 14:38 BST
- Last source update
- 12 Oct 2026, 14:56 BST
- Award evaluation window
- Submission end – 30 Oct 2026
- Authority reference
7344- FTS notice number
2026/S 000-072775- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d8fdFind a Tender
How it was run
Official notice- Submission deadline
- 25 Aug 2026, 17:00 BST
- Clarification deadline
- 14 Aug 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the Atamis e-Tendering Portal.
Timeline
31 Jul 2026 → 1 Dec 2026 · 8 dates- Tender notice published82 days ago31 Jul 2026, 14:38 BST
- Clarification questions by68 days ago14 Aug 2026, 00:00 BST
- Submission deadline57 days ago25 Aug 2026, 17:00 BST
- Assessment summaries sent9 days ago12 Oct 2026, 00:00 BST
- Latest notice published9 days ago12 Oct 2026, 14:56 BST
- Today21 Oct 2026
- Standstill endsin 1 day21 Oct 2026, 23:59 BST
- Award decision expected byin 10 days30 Oct 2026, 23:59 GMT
- Contract startsin 41 days1 Dec 2026
Notice history
4 events · 2 releases on Find a Tender · since 31 Jul 2026- Tender notice published31 Jul 2026, 14:38 BSTUK4
- Contract award notice published12 Oct 2026, 14:56 BSTUK6
- Status changed to complete12 Oct 2026, 14:56 BST
- Contract signature expected30 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HealthRota Limited1 Dec 2026 – 30 Nov 2029 · up to 30 Nov 2032Extensions: optional extension of 3 x 12 months | £837,937 | 12 Oct 2026standstill to 21 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 8 at stage one | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Barnsley Hospital NHS Foundation TrustProcuring entityThis is a joint procurement for Rotherham NHS Foundation trust and Barnsley NHS Foundation Trust. It is the intention that each trust will have separate contracts although the estimated notice value shows the combined amount. Rotherham will lead deployment with Barnsley to follow.
Bidders & participating suppliers
1 commercial party on the notice- HealthRota LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender