Find a TenderPast planning noticePlanned procurement notice
Published 22 May 2025, 14:43 BST

Official UK procurement notice

Media Planning and Buying for Reputation, Business Engagement and Student Recruitment Marketing

Official notice

Authority: Sheffield Hallam University (Education)

ServicesOpen procedureAbove threshold
Planned pipeline value£10,416,667pipeline notice, not a live tender
Tender notice expected 31 Jul 2025from the planned procurement notice
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The University requires a media planning and buying agency to assist in achieving its strategic marketing and student recruitment objectives, which include:

  • delivering student recruitment success and engagement across the prospective student journey in line with academic and financial targets Home and International
  • raising the profile and enhancing the reputation of the University through institutional positioning and research impact
  • promoting the University brand and Sheffield city to achieve stand out and cut through in our competitive marketplace
  • generating business leads through business engagement activity to support apprenticeship, placement, KTP and other institutional objectives
  • Measuring and optimising all activity using data and insights to ensure our activities are relevant and impactful

The agency will proactively support and work in partnership with the University's Marketing Directorate. In scope are all media planning and buying activities across Prospective Student Recruitment marketing and all brand level marketing as well as lead generation business to business marketing, paid search activity and social media campaigns across all audiences.

CPV: Advertising and marketing services

The lotProcurement structure

single lot · value published
Lot #1PlannedRenewal 3 yrsPublished value£10,416,667
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £10,416,667 exc. VAT · £12,500,000 inc. VAT
Extensions: Initial term 3 years followed by one possible extension of 2 further years

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 May 2025, 14:43 BST
Last source update
22 May 2025, 14:43 BST
Award evaluation window
Submission end – 3 Jan 2026
Authority reference
2425-02-RCM-LJ
FTS notice number
2025/S 000-025017
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Advertising and marketing services
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-051e4f Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
31 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tender docs will be available via Sheffield Hallam University's In-Tend site in-tendhost.co.uk/sheffieldhallamunive… ↗

Tenderers will need to be registered on this site in order to view documents and submit bids

Timeline

22 May 2025 → 1 Apr 2026 · 5 dates
  1. Planning notice published
    22 May 2025, 14:43 BST
  2. Tender notice expected
    31 Jul 2025, 23:59 BST
  3. Submission deadline
    31 Aug 2025, 12:00 BST
  4. Award decision expected by298 days ago
    3 Jan 2026, 23:59 GMT
  5. Contract starts211 days ago
    1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Planned procurement notice published
    22 May 2025, 14:43 BST
    UK3

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Sheffield Hallam University

Contracting authorityPublic authority - sub-central government GB-PPON: PVMW-4512-JZYY · GB-UKPRN: 10005790 City Campus, Sheffield, Yorkshire & Humber, S1 1WBContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure