Official UK procurement notice
MEDIA MANAGEMENT TO SUPPORT AND PROMOTE THE NATIONAL HEALTHY WEIGHT HEALTHY YOU PROGRAMME
Authority: Velindre University NHS Trust (NHS & healthcare)
Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL)
Published estimate£400,000≈ £400k / year · £480,000 inc. VAT
Submissions closed 16 Feb 2026awarded 21 Apr 2026
Awarded to THE ORCHARD MEDIA & EVENTS GROUP LIMITED
Contract term 1 yrends 31 Mar 2027 · up to 31 Mar 2028 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionContract details notice for the award of the supplier to facilitate Media Management to support and promote the national Healthy Weight Healthy You programme for Public Health Wales.
- No preliminary market engagement: A preliminary market engagement exercise was not undertaken as the requirement is well-defined, routine in nature, and the Trust has a clear understanding of the market based on recent similar procurements. No issues were identified that required early supplier input, and the procurement route, specification, and budget were already confirmed by the Trust. Undertaking PME would not have provided additional value or altered the scope or approach. A fully open and competitive tender process will ensure transparency, equal treatment, and adequate opportunity for all suppliers to participate.
CPV: Advertising and marketing services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical Quality: 60%
- Price: 40%
Published award criteria (2)
- Technical Quality: Assessment of the bidder’s technical capability, methodology, workforce competence, risk management, resource allocation, and delivery of services as detailed in the tender documents.
- Price: Evaluation of total benchmarked contract cost.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jan 2026, 16:45 GMT
- Last source update
- 29 Sept 2026, 07:43 BST
- Award evaluation window
- Submission end – 12 Mar 2026
- Authority reference
PHW-FTS-61825- FTS notice number
2026/S 000-005022- Latest notice
- Contract termination notice (UK11)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060a69Find a Tender- Contract terms summary
NHS Ts&Cs apply along with the All Wales No PO No Pay Policy.
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on Sell2Wales
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 16 Feb 2026, 12:30 GMT
- Clarification deadline
- 12 Feb 2026, 12:30 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
All tender submissions must be made electronically via the eTenderWales portal:
etenderwales.bravosolution.co.uk ↗
Bidders must be registered on the portal to access the tender documents and submit a response.
All clarifications, messages, and submissions must be completed through the portal.
No email or postal submissions will be accepted.
Timeline
20 Jan 2026 → 29 Sept 2026 · 8 dates- Tender notice published276 days ago20 Jan 2026, 16:45 GMT
- Clarification questions by253 days ago12 Feb 2026, 12:30 GMT
- Submission deadline249 days ago16 Feb 2026, 12:30 GMT
- Award decision expected by224 days ago12 Mar 2026, 23:59 GMT
- Contract starts206 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent186 days ago21 Apr 2026, 00:00 BST
- Standstill ends175 days ago1 May 2026, 23:59 BST
- Latest notice published24 days ago29 Sept 2026, 07:43 BST
Notice history
6 events · 4 releases on Find a Tender · since 20 Jan 2026- Tender notice published20 Jan 2026, 16:45 GMTUK4
- Contract award notice published22 Apr 2026, 09:48 BSTUK6
- Status changed to complete22 Apr 2026, 09:48 BST
- Contract signature expected1 May 2026, 23:59 BSTscheduled
- Contract details notice published11 May 2026, 16:17 BSTUK7
- Contract termination notice published29 Sept 2026, 07:43 BSTUK11
Routine re-releases (4)
- 2026-01: 1 release · 20 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £400,0001 award exc. VAT
Bids received 88 from SMEs
Contracts signed 1latest 7 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| THE ORCHARD MEDIA & EVENTS GROUP LIMITEDSME4 May 2026 – 3 May 2027 · up to 4 May 2028Extensions: 12 month optional extension, to be exercised at discretion of the Trust. | £400,000 | 21 Apr 2026 | Awarded |
Contracts
MEDIA MANAGEMENT TO SUPPORT AND PROMOTE THE NATIONAL HEALTHY WEIGHT HEALTHY YOU PROGRAMME · THE ORCHARD MEDIA & EVENTS GROUP LIMITEDSME
- Signed
- 7 May 2026
- Value
- £400,000
- Period
- 11 May 2026 – 10 May 2027 · up to 10 May 2028 with extensions
- Status
- terminated, Orchard Media has entered into liquidation.
- Extensions
- Optional extension for 1 year, to be exercised at sole discretion of the trust.
- Final value
- £240,000
- Termination
- other
No agreed KPIs: Below relevant threshold of £5million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Orchard Media and Events Group LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract termination notice Contract termination notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender