Mechanical Services Maintenance Contract 2026 - 2031

Planned servicing, corrective maintenance and refurbishment works of corporate buildings (Mechanical services) within West Suffolk Council. Properties include offices, depots, public halls, museums and visitor centres, sports centres and changing rooms, community centres, public conveniences, public car parks and bus stations, commercial and industrial premises, housing including temporary accommodation and houses in multiple occupation.

General description of works split into each trade below:

Plumbing works can include:

Removing and replacing sanitary ware

Works to taps, wastes and traps

Repairs or replacement to hot and cold water installations

Alterations to pipework, hot/cold/radiator circuits.

Repairs or replacement to above ground drainage systems

Unblocking toilets and other waste pipework.

New plumbing installations

Repairs or replacement to rainwater goods

New or replacement of existing underground water supply pipes.

Repairs or replacement to lead flashings and gutters

Providing plumbing services is association with other contractors or trades

Minor building works associated with plumbing works including non-licensed and notifiable non-licensed (NNLW) asbestos works

Heating Engineer works can include:

Repairs or replacement of commercial and domestic oil, mains and LPG gas fired boilers and space heaters

Repairs and replacement of CHP units

Replacement of flues

Kitchen extract duct cleaning

New boiler and heating services installations

Boiler and space heater service in accordance with relevant Gas Safe and OFTEC Regulations

Repairs or replacement of electric hot water boilers

Repairs or replacement of calorifiers and similar appliances

Repairs or replacement of associated electrical and mechanical controls and fittings associated with boilers, calorifiers and similar appliances

Heating system surveys and efficiency reports

Providing heating services is association with other contractors or trades

Minor building works associated with heating engineering works including non-licensed and notifiable non-licensed (NNLW) asbestos works

HVAC Engineer work can include:

Breakdown repairs, servicing, installation and removal of air conditioning, comfort cooling and air handling equipment, air source and ground source heat pumps

T22 Air conditioning surveys

Providing air conditioning services is association with other contractors or trades

Ventilation system duct cleaning

Minor building works associated with air conditioning engineering works including nonlicensed and notifiable non-licensed (NNLW) asbestos works

Controls Engineer work can include:

Seasonal adjustment of heating installations

Routine and reactive maintenance

Breakdown repairs

Testing and commissioning works

Providing controls services is association with other contractors or trades

Design & installation of control systems

Technical support to include:

Interrogating BMS and Windowmaster systems to identify potential issues

Visual inspection of plant items

Regular inspection of premises with a view to identifying any defects or maintenance

issues and reporting to client

Monitoring works carried out to eliminate latent defects

Providing site logbooks and keeping daily site reports

Liaise with site staff in respect of monitoring energy use with a view to increasing efficiency

Liaising with client in respect of complying with EA borehole abstraction and discharge licenses

Investigating cause and effect of other building services issues as directed

Identifying any potential inefficiencies or conflict within the BMS

Liaising with the Building Manager and set heating and cooling plant timers daily according to event/meeting schedule requirements

Demonstrating user end of BMS to site staff to help them gain confidence in operating the building efficiently and early diagnosis of potential problems

Liaising directly with BMS provider

Provision of 24 Hour call out cover, 7 days a week

Indicative provision of technical support at the following sites:

The Apex 20 hours/month

West Suffolk House 30 hours/month

Mildenhall Hub 24 hours/month

West Suffolk Operational HUB 16 hours /month

32 High Street, Haverhill 3 hours a month

Nowton Park 4 hours a month

Haverhill Depot 4 hours a month