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AwardedFind a Tender · award

Mechanical Services Maintenance Contract 2026 - 2031

Buyer: West Suffolk Council →

View official notice ↗Official source

BuyerWest Suffolk Council
StatusAwarded
Deadline31 Jul 2026
Value£2,700,000
Published2 Sept 2026

What is being bought

Planned servicing, corrective maintenance and refurbishment works of corporate buildings (Mechanical services) within West Suffolk Council. Properties include offices, depots, public halls, museums and visitor centres, sports centres and changing rooms, community centres, public conveniences, public car parks and bus stations, commercial and industrial premises, housing including temporary accommodation and houses in multiple occupation. General description of works split into each trade below: Plumbing works can include: Removing and replacing sanitary ware Works to taps, wastes and traps Repairs or replacement to hot and cold water installations Alterations to pipework, hot/cold/radiator circuits. Repairs or replacement to above ground drainage systems Unblocking toilets and other waste pipework. New plumbing installations Repairs or replacement to rainwater goods New or replacement of existing underground water supply pipes. Repairs or replacement to lead flashings and gutters Providing plumbing services is association with other contractors or trades Minor building works associated with plumbing works including non-licensed and notifiable non-licensed (NNLW) asbestos works Heating Engineer works can include: Repairs or replacement of commercial and domestic oil, mains and LPG gas fired boilers and space heaters Repairs and replacement of CHP units Replacement of flues Kitchen extract duct cleaning New boiler and heating services installations Boiler and space heater service in accordance with relevant Gas Safe and OFTEC Regulations Repairs or replacement of electric hot water boilers Repairs or replacement of calorifiers and similar appliances Repairs or replacement of associated electrical and mechanical controls and fittings associated with boilers, calorifiers and similar appliances Heating system surveys and efficiency reports Providing heating services is association with other contractors or trades Minor building works associated with heating engineering works including non-licensed and notifiable non-licensed (NNLW) asbestos works HVAC Engineer work can include: Breakdown repairs, servicing, installation and removal of air conditioning, comfort cooling and air handling equipment, air source and ground source heat pumps T22 Air conditioning surveys Providing air conditioning services is association with other contractors or trades Ventilation system duct cleaning Minor building works associated with air conditioning engineering works including nonlicensed and notifiable non-licensed (NNLW) asbestos works Controls Engineer work can include: Seasonal adjustment of heating installations Routine and reactive maintenance Breakdown repairs Testing and commissioning works Providing controls services is association with other contractors or trades Design & installation of control systems Technical support to include: Interrogating BMS and Windowmaster systems to identify potential issues Visual inspection of plant items Regular inspection of premises with a view to identifying any defects or maintenance issues and reporting to client Monitoring works carried out to eliminate latent defects Providing site logbooks and keeping daily site reports Liaise with site staff in respect of monitoring energy use with a view to increasing efficiency Liaising with client in respect of complying with EA borehole abstraction and discharge licenses Investigating cause and effect of other building services issues as directed Identifying any potential inefficiencies or conflict within the BMS Liaising with the Building Manager and set heating and cooling plant timers daily according to event/meeting schedule requirements Demonstrating user end of BMS to site staff to help them gain confidence in operating the building efficiently and early diagnosis of potential problems Liaising directly with BMS provider Provision of 24 Hour call out cover, 7 days a week Indicative provision of technical support at the following sites: The Apex 20 hours/month West Suffolk House 30 hours/month Mildenhall Hub 24 hours/month West Suffolk Operational HUB 16 hours /month 32 High Street, Haverhill 3 hours a month Nowton Park 4 hours a month Haverhill Depot 4 hours a month

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-06c3a7
Latest release ID083101-2026
Latest release timestampWed Sep 02 2026 13:31:03 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/062971-2026
Tender statuscomplete
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
2 Sept 2026award, contract083101-2026
3 Jul 2026tenderUpdate062971-2026
3 Jul 2026tender062898-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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    "procurementMethodDetails": "Below threshold - open competition"
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Complete JSON history (3 releases)
2 Sept 2026 · 083101-2026 · award, contract
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3 Jul 2026 · 062971-2026 · tenderUpdate
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            "id": "44115210",
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          {
            "id": "71321300",
            "scheme": "CPV",
            "description": "Plumbing consultancy services"
          }
        ]
      }
    ],
    "title": "Mechanical Services Maintenance Contract 2026 - 2031",
    "value": {
      "amount": 2700000,
      "currency": "GBP",
      "amountGross": 3240000
    },
    "status": "active",
    "documents": [
      {
        "id": "L-1",
        "url": "http://www.suffolksourcing.uk/",
        "documentType": "biddingDocuments"
      },
      {
        "id": "062971-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/062971-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-07-03T16:23:38+01:00"
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    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Planned servicing, corrective maintenance and refurbishment works of corporate buildings (Mechanical services) within West Suffolk Council. Properties include offices, depots, public halls, museums and visitor centres, sports centres and changing rooms, community centres, public conveniences, public car parks and bus stations, commercial and industrial premises, housing including temporary accommodation and houses in multiple occupation.\nGeneral description of works split into each trade below:\nPlumbing works can include:\nRemoving and replacing sanitary ware\nWorks to taps, wastes and traps\nRepairs or replacement to hot and cold water installations\nAlterations to pipework, hot/cold/radiator circuits.\nRepairs or replacement to above ground drainage systems\nUnblocking toilets and other waste pipework.\nNew plumbing installations\nRepairs or replacement to rainwater goods\nNew or replacement of existing underground water supply pipes.\nRepairs or replacement to lead flashings and gutters\nProviding plumbing services is association with other contractors or trades\nMinor building works associated with plumbing works including non-licensed and notifiable non-licensed (NNLW) asbestos works\nHeating Engineer works can include:\nRepairs or replacement of commercial and domestic oil, mains and LPG gas fired boilers and space heaters\nRepairs and replacement of CHP units\nReplacement of flues\nKitchen extract duct cleaning\nNew boiler and heating services installations\nBoiler and space heater service in accordance with relevant Gas Safe and OFTEC Regulations\nRepairs or replacement of electric hot water boilers\nRepairs or replacement of calorifiers and similar appliances\nRepairs or replacement of associated electrical and mechanical controls and fittings associated with boilers, calorifiers and similar appliances\nHeating system surveys and efficiency reports\nProviding heating services is association with other contractors or trades\nMinor building works associated with heating engineering works including non-licensed and notifiable non-licensed (NNLW) asbestos works\nHVAC Engineer work can include:\nBreakdown repairs, servicing, installation and removal of air conditioning, comfort cooling and air handling equipment, air source and ground source heat pumps\nT22 Air conditioning surveys\nProviding air conditioning services is association with other contractors or trades\nVentilation system duct cleaning\nMinor building works associated with air conditioning engineering works including nonlicensed and notifiable non-licensed (NNLW) asbestos works\nControls Engineer work can include:\nSeasonal adjustment of heating installations\nRoutine and reactive maintenance\nBreakdown repairs\nTesting and commissioning works\nProviding controls services is association with other contractors or trades\nDesign & installation of control systems\nTechnical support to include:\nInterrogating BMS and Windowmaster systems to identify potential issues\nVisual inspection of plant items\nRegular inspection of premises with a view to identifying any defects or maintenance\nissues and reporting to client\nMonitoring works carried out to eliminate latent defects\nProviding site logbooks and keeping daily site reports\nLiaise with site staff in respect of monitoring energy use with a view to increasing efficiency\nLiaising with client in respect of complying with EA borehole abstraction and discharge licenses\nInvestigating cause and effect of other building services issues as directed\nIdentifying any potential inefficiencies or conflict within the BMS\nLiaising with the Building Manager and set heating and cooling plant timers daily according to event/meeting schedule requirements\nDemonstrating user end of BMS to site staff to help them gain confidence in operating the building efficiently and early diagnosis of potential problems\nLiaising directly with BMS provider\nProvision of 24 Hour call out cover, 7 days a week\nIndicative provision of technical support at the following sites:\nThe Apex 20 hours/month\nWest Suffolk House 30 hours/month\nMildenhall Hub 24 hours/month\nWest Suffolk Operational HUB 16 hours /month\n32 High Street, Haverhill 3 hours a month\nNowton Park 4 hours a month\nHaverhill Depot 4 hours a month",
    "tenderPeriod": {
      "endDate": "2026-07-31T12:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "works",
    "submissionMethodDetails": "http://www.suffolksourcing.uk/",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
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      "name": "West Suffolk Council",
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        "region": "UKH14",
        "country": "GB",
        "locality": "Bury St Edmunds",
        "postalCode": "IP33 3YU",
        "countryName": "United Kingdom",
        "streetAddress": "West Suffolk House, Western Way"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
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      "identifier": {
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        "scheme": "GB-PPON"
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      "contactPoint": {
        "email": "procurement@westsuffolk.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
3 Jul 2026 · 062898-2026 · tender
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  "date": "2026-07-03T15:21:38+01:00",
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  "tender": {
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    "lots": [
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        "value": {
          "currency": "AED",
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        },
        "status": "active",
        "description": null,
        "awardCriteria": {
          "criteria": [
            {
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            {
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        "contractPeriod": {
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          },
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          },
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    "legalBasis": {
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