Official UK procurement notice
Mechanical & Electrical Installations
Authority: Babergh District Council (Local council)·On behalf of: Faithorn Farrell Timms
What is being bought2 lots · detail below
Published requirement descriptionThe Contract requires delivery of Mechanical & Electrical installations to domestic and light commercial properties, including but not
restricted to:
Re-wires
Fuseboard upgrades
Extract fan upgrades both kitchen and bathroom
Loft lights and switch
Spurs and isolators on kitchen appliances which will need to be engraved
Distribution board and armoured cable rewire to outhouses
Re-lamping to upgrade to the most energy efficient products
Photovoltaic installations
Energy efficient heating systems including air source heat pumps and consideration of ground source heat pumps
Boiler replacements including radiator and pipework upgrades for Air Source Heat Pump in the future
Radiator, pipework and valve upgrades to properties fuelled by commercial boilers
Commercial lighting upgrades in communal areas including automatic presence detectors and LUX adjustment lighting
Section boards and submain upgrades and check meters
BMS upgrades to commercial plantrooms
Outside lighting to Sheltered Housing Units (SHU’s) and General Needs blocks
Asset tagging and registering of M&E equipment including the provision of schematic drawings of SHU’s
- The authority expects to re-tender this requirement around 2 Oct 2031, 00:59 BST.
- How the procedure runs: BMSDC invites Suppliers to express an interest in participating in the procurement process, via the Suffolk Sourcing website. Interested Suppliers are to submit a Request to Participate. The Request to Participate documents include the Conditions of Participation Questionnaire, which must be completed by Suppliers to demonstrate the fact that they meet the minimum requirements set by BMSDC and are suitability experienced and qualified to undertake the Works being procured. Suppliers must submit their Response by the time and date stated in this Document. Following this, BMSDC will evaluate all Responses against the criteria and weightings set out in this Document. Based on its evaluation of the Responses, it is envisaged the seven highest scoring Suppliers, across all lots, will be Invited to Tender by BMSDC. Following the evaluation of the Responses, assessment summaries will be issued to all Suppliers who submitted a Response, informing them of the outcome of the evaluation of their Response, pursuant to BMSDC’s obligations under the Act. It should be noted that the appointment of the Contractor will be subject to the Standstill Period, Leaseholder Consultation Period and Client approval.
CPV: Electrical installation work · Gas-fitting installation work · Heating, ventilation and air-conditioning installation work · Mechanical installations
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£11,000,000 together) · win at most 1 of them · same conditions of participation on every lotLot #1Babergh District CouncilAwardedRenewalPublished value£5,500,000
The source published no individual description for this lot.
- Economic & financial standing
As defined within the tender documents.
- Technical & professional ability
As defined within the tender documents.
Lot #2Mid Suffolk District CouncilAwardedRenewalPublished value£5,500,000
The source published no individual description for this lot.
- Economic & financial standing
As defined within the tender documents.
- Technical & professional ability
As defined within the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
As defined within the tender documents.
- Technical & professional ability
As defined within the tender documents.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Oct 2031
- First published
- 13 Oct 2025, 01:21 BST
- Last source update
- 22 Apr 2026, 11:21 BST
- Award evaluation window
- Submission end – 19 Mar 2026
- Authority reference
616/PR-10869- FTS notice number
2025/S 000-064529- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05adbbFind a Tender- Contract terms summary
Please refer to Document A3 within the tender documents which includes the Form of Contract.
- How it runs
BMSDC invites Suppliers to express an interest in participating in the procurement process,
via the Suffolk Sourcing website. Interested Suppliers are to submit a Request to Participate.
The Request to Participate documents include the Conditions of Participation Questionnaire,
which must be completed by Suppliers to demonstrate the fact that they meet the
minimum requirements set by BMSDC and are suitability experienced and qualified to
undertake the Works being procured.
Suppliers must submit their Response by the time and date stated in this Document.
Following this, BMSDC will evaluate all Responses against the criteria and weightings set out in
this Document.
Based on its evaluation of the Responses, it is envisaged the seven highest scoring Suppliers,
across all lots, will be Invited to Tender by BMSDC.
Following the evaluation of the Responses, assessment summaries will be issued to all
Suppliers who submitted a Response, informing them of the outcome of the evaluation of
their Response, pursuant to BMSDC’s obligations under the Act.
It should be noted that the appointment of the Contractor will be subject to the Standstill
Period, Leaseholder Consultation Period and Client approval.
- Risks
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this
stage but may relate to a Contract modification if the risk was to materialise:
Risk of legislative changes, regulatory changes or changes in law during the term of a Contract
Risk of unforeseen changes to delivery/operational standards
Risk of changes in technology, IT solutions or systems
Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic
and the cost of living crisis)
Risk of unforeseen political impact
Risk of unforeseen increase in property volume.
How it was run
Official notice- Requests to participate (first stage)
- 7 Nov 2025, 12:00 GMT
- Submission deadline
- 7 Nov 2025, 12:00 GMT
- Clarification deadline
- 7 Nov 2025, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Oct 2025 → 1 May 2026 · 8 dates- Tender notice published373 days ago13 Oct 2025, 01:21 BST
- Clarification questions by347 days ago7 Nov 2025, 12:00 GMT
- Submission deadline347 days ago7 Nov 2025, 12:00 GMT
- Award decision expected by215 days ago19 Mar 2026, 23:59 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent183 days ago21 Apr 2026, 00:00 BST
- Latest notice published181 days ago22 Apr 2026, 11:21 BST
- Standstill ends172 days ago1 May 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 13 Oct 2025- Tender notice published13 Oct 2025, 01:21 BSTUK4
- Contract award notice published22 Apr 2026, 11:21 BSTUK6
- Status changed to complete22 Apr 2026, 11:21 BST
- Contract signature expected6 May 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Babergh District Council1 award | |||
| Sureserve Compliance North LimitedSME1 Jun 2026 – 1 Jun 2029 · up to 1 Jun 2031Extensions: The option for an extension, up to a further two years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the Contracts is therefore five years. | £6,600,000 inc. VAT | 16 Mar 2026standstill to 1 May 2026 | Standstill |
| Lot 2 · Mid Suffolk District Council1 award | |||
| Dodd Group (Eastern) Limited1 Jun 2026 – 1 Jun 2029 · up to 1 Jun 2031Extensions: The option for an extension, up to a further two years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the Contracts is therefore five years. | £6,600,000 inc. VAT | 16 Mar 2026standstill to 1 May 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Babergh District Council | 4final-stage tenders | 2 | 0 | — |
| 2 · Mid Suffolk District Council | 4final-stage tenders | 2 | 0 | — |
Who bid
- wonDodd Group (Eastern) Limited · West Midlands · all lots
- did not winHoughton & Son LtdSME · East of England · all lots
- did not winPFL ELectrical LtdSME · Greater London · all lots
- wonSurserve Compliance North · Scotland · all lots
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Faithorn Farrell TimmsProcess contact pointProcuring entityProcurement Service
- Mid Suffolk District CouncilContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
4 commercial parties on the notice · 2 awarded- Dodd Group (Eastern) LimitedAwarded supplier
- Houghton & Son LtdBidder / tenderer
- PFL ELectrical LtdBidder / tenderer
- Surserve Compliance NorthAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender