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Published 10 Aug 2021, 08:55 BST

Official UK procurement notice

Measured Term Contract for Reactive Maintenance

Official notice

Authority: Rhondda Cynon Taf CBC (Public body)·Consortium: 2 public authorities

Framework agreement3 lotsServicesRestricted procedureSME suitableMax 2 lots per supplier
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)
+2 moreArchitecture & Engineering (71)Business Services & Consultancy (79)
 Delivery: Wales (UKL15)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 9 Sept 2021awarded 21 Jan 2022
Lots 3max 2 won per supplier

What is being bought3 lots · detail below

Published requirement description

The purpose of the procurement is to award a Framework of Contractors to provide Multi- Services Reactive Responsive Maintenance (non-housing), to Rhondda Cynon Taff CBC and Merthyr Tydfil CBC buildings.

The scope for the provision of multi services reactive maintenance is anticipated to include:

Emergency demolition; roof repairs; carpentry repairs, including door & window replacement; Glazing work; plumbing work (e.g. repairs to leaking Hot & Cold Water service pipework); electrical work (e.g. repairs to exposed/cracked sockets & light fittings); drainage work (e.g blockages); brickwork, e.g. re-pointing; internal/external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works.

  • Recurrence: 2025

CPV: Builders' carpentry · Building and facilities management services · Building services · Interior decorating services · Masonry and bricklaying work · Other building completion work · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Roof · Water plumbing work

How this framework works

From the published notice
Places
up to 6 suppliers · 4 bids on the busiest of 3 lots (0.7 per place) · 4 appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · win at most 2 of them · same evaluation weights on every lot
Lot #1Rhondda Cynon Taff - EASTAwardedRenewal

Geographically lotted. Multi service Responsive / reactive maintenance including but not limited to:

Emergency demolition; roof repairs; carpentry repairs, including door & window replacement; Glazing work; plumbing work (e.g. repairs to leaking Hot & Cold Water service pipework); electrical work (e.g. repairs to exposed/cracked sockets & light fittings); drainage work (e.g blockages); brickwork, e.g. re-pointing; internal/external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works.

Delivery: Wales
Extensions: up to 12 monthsSecond stage: up to 6 candidates invited to tenderVariant bids: not allowed
44112400 Roof44230000 Builders' carpentry45262500 Masonry and bricklaying work45332200 Water plumbing work45450000 Other building completion work50700000 Repair and maintenance services of building installations
Lot #2Rhondda Cynon Taff - WestAwardedRenewal

Geographically lotted. Multi service Responsive / reactive maintenance including but not limited to:

Emergency demolition; roof repairs; carpentry repairs, including door & window replacement; Glazing work; plumbing work (e.g. repairs to leaking Hot & Cold Water service pipework); electrical work (e.g. repairs to exposed/cracked sockets & light fittings); drainage work (e.g blockages); brickwork, e.g. re-pointing; internal/external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works.

Delivery: Wales
Extensions: up to 12 monthsSecond stage: up to 6 candidates invited to tenderVariant bids: not allowed
44112400 Roof44230000 Builders' carpentry45262500 Masonry and bricklaying work45332200 Water plumbing work45450000 Other building completion work50700000 Repair and maintenance services of building installations
Lot #3Merthyr TydfilAwardedRenewal

Geographically lotted. Multi service Responsive / reactive maintenance including but not limited to:

Emergency demolition; roof repairs; carpentry repairs, including door & window replacement; Glazing work; plumbing work (e.g. repairs to leaking Hot & Cold Water service pipework); electrical work (e.g. repairs to exposed/cracked sockets & light fittings); drainage work (e.g blockages); brickwork, e.g. re-pointing; internal/external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works.

Delivery: Wales
Extensions: up to 12 monthsSecond stage: up to 6 candidates invited to tenderVariant bids: not allowed
44112400 Roof44230000 Builders' carpentry45262500 Masonry and bricklaying work45332200 Water plumbing work45450000 Other building completion work50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Quality/Technical: 50%
  • price: 40%
  • Social Value: 10%
Published award criteria (3)
  • Social Value: 10
  • Quality/Technical: 50
  • Price: 40
Lot distribution rule: Contractors are not permitted to hold a place on both Lots 1 and Lot 2. However, contractors are permitted to hold a place on either Lot 1 and Lot 3 OR Lot 2 and Lot 3
Conditions of participation1
  • Suitability

    Criteria as stated in the procurement documents

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Measured Term Contract for Reactive Maintenance” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2025
First published
10 Aug 2021, 08:55 BST
Last source update
14 Feb 2022, 15:15 GMT
Authority reference
RCT/R409/21
FTS notice number
2022/S 000-004166
Classification (CPV)
Builders' carpentryBuilding and facilities management servicesBuilding servicesInterior decorating servicesMasonry and bricklaying workOther building completion workRepair and maintenance services of building installationsRepair and maintenance services of electrical and mechanical building installationsRoofWater plumbing work
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-02d2b6 Find a Tender
Contract terms
Performance terms

Criteria as stated in the procurement documents

Publisher note: 1 Main Contractor and 1 Reserve Contractor is awarded per Lot. (WA Ref:118667)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk ↗

Appointment period ends
9 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

9 Sept 2021 → 14 Feb 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    9 Sept 2021, 12:00 BST
  2. Invitations to tender expected
    27 Sept 2021, 00:00 BST
  3. Notice published
    14 Feb 2022, 15:15 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Feb 2022, 15:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 44 from SMEs · busiest of 3 lots
Contracts signed 3latest 21 Jan 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Rhondda Cynon Taff - West

    Signed
    21 Jan 2022
    Value
    £4,600,000
    Status
    active

  • Merthyr Tydfil

    Signed
    19 Jan 2022
    Value
    £1,100,000
    Status
    active

  • Rhondda Cynon Taff - EAST

    Signed
    19 Jan 2022
    Value
    £3,500,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Rhondda Cynon Taff - EAST4bids · 4 electronic · 4 from abroad4——
2 · Rhondda Cynon Taff - West1bids · 1 electronic · 1 from abroad1——
3 · Merthyr Tydfil4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

2 public bodies on the notice

Rhondda Cynon Taf CBC

Contracting authorityPublic bodyRegional or local authorityGeneral public services The Pavilions, Clydach Vale, Tonypandy, Wales, CF40 2XXContact email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria