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Published 6 Feb 2024, 15:22 GMT

Official UK procurement notice

Measured term contract for planned preventative maintenance with reactive repairs and minor work for building fabric and mechanical and electrical works

Authority: University of Portsmouth Higher Education Corporation (Education)

2 lotsServicesRestricted procedure

Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: South East (UKJ31)

Published estimate£1,800,000total for 2 lots

Submissions closed 7 Mar 2024

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The University of Portsmouth (the Authority) is seeking to award two measured term contracts for the planned preventative maintenance with reactive repairs and minor works for building fabric (Lot 1) and mechanical and electrical works (Lot 2). The annual values for Lots 1 and 2 are anticipated to be approximately £400,000 and £1,400,000. The two contracts may be awarded to the same contractor or two different contractors. An Applicant can apply for Lot 1, Lot 2 or both Lots (see question 1.4).This standard Selection Questionnaire (SQ) is being issued in connection with a competitive procurement conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 and the Public Procurement (Amendment etc) (EU Exit) Regulations 2020 ("the Regulations").

CPV: Car park building construction work · Decoration work · Fencing, railing and safety equipment installation work · Fire doors · Flashing and guttering work · Floor-covering work · Glazing work · Installation of partition walls · Installation of suspended ceilings · Ironmongery work · Joinery and carpentry installation work · Laying of paving · +20 more

Lots and requirements (2)Procurement structure

2 lots · no lot values published

Lot #1Planned preventative maintenance with reactive repairs and minor works for building fabricsRenewal

Planned preventative maintenance with reactive repairs and minor works for building fabrics - Please see the procurement documents pack, this can be downloaded from our Intend Portal in-tendhost.co.uk/port/aspx/Home ↗

Delivery: South East · University of Portsmouth Campus

Extensions: An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.Variant bids: not allowed

44212310 Scaffolding 44221000 Windows, doors and related items 44221220 Fire doors 45212290 Repair and maintenance work in connection with sports facilities 45213312 Car park building construction work 45223200 Structural works

Lot #2Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installationsRenewal

Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installations. Please see the procurement documents pack, this can be downloaded from our Intend Portal in-tendhost.co.uk/port/aspx/Home ↗

Delivery: South East · University of Portsmouth Campus

Extensions: An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.Variant bids: not allowed

45212290 Repair and maintenance work in connection with sports facilities 45261215 Solar panel roof-covering work 45312310 Lightning-protection works 50413100 Repair and maintenance services of gas-detection equipment 50413200 Repair and maintenance services of firefighting equipment 50531100 Repair and maintenance services of boilers

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

Conditions of participation1

Suitability
Selection criteria as stated in the procurement documents

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes
First published: 6 Feb 2024, 15:22 GMT
Last source update: 6 Feb 2024, 15:22 GMT
Authority reference: 23/TB/062
FTS notice number: 2024/S 000-003922
Classification (CPV): Car park building construction workDecoration workFencing, railing and safety equipment installation workFire doorsFlashing and guttering workFloor-covering workGlazing workInstallation of partition wallsInstallation of suspended ceilingsIronmongery work
+22 more
Joinery and carpentry installation workLaying of paving
Delivery area: South East (UKJ31)
Official registry OCID: ocds-h6vhtk-0437a1 Find a Tender

Publisher note: Procurement TimetableTask DateContract notice published on FTS 06/02/2024Selection stage documents available on In-tend 06/02/2024Deadline for requests for selection stage clarification 29/02/2024SSQ return deadline 07/03/2024Selection decision notified to candidates 04//04/2024Invitation to tender issued to shortlisted tenderers 05/04/2024 Deadline for requests for tender stage clarification 30/04/2024Tender return deadline 07/05/2024Invitation to interview (if required) 30/05/2024Interview period 04/06/2024 and 05/06/2024Award decision notified to tenderers 17/06/2024Standstill period starts 17/06/2024Standstill period ends 27/06/2024Contract award 28/06/2024Mobilisation 25 DaysStart of contract 01/08/2024Whilst the University will endeavour to follow this timetable it could be subject to change. Tenderers can register and download all relevant documentation from our Intend portal https://in-tendhost.co.uk/port/aspx/Home

How it was run

Official notice

Submission deadline: 7 Mar 2024, 12:00 GMT
Submission channel: {"written"}
Accepted languages: en
Participation fee: document
Bid validity: 90 days from the deadline

Timeline

6 Feb 2024 → 7 Mar 2024 · 2 dates

Notice published
6 Feb 2024, 15:22 GMT
Submission deadline
7 Mar 2024, 12:00 GMT

Contracting authority & participating public bodies

University of Portsmouth

Contracting authorityEducationBody governed by public lawEducation Winston Churchill Avenue, Portsmouth, South East, PO1 2UPContact email Published organisation website ↗

Dispute resolution & review bodies

University PortsmouthReview body PortsmouthContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria