Find a TenderCancelledProcurement termination notice

Published 13 Jan 2026, 16:05 GMT

Official UK procurement notice

MBC Fire safety and Protection within Housing Portfolio Flatted Accommodation Blocks'

Authority: Maidstone Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Construction Materials & Prefab (44)

+3 more

Construction & Civil Engineering (45)Repair & Maintenance (50)Installation services (except software) (51)

Delivery: Delivery location not published

Published estimate£150,000≈ £50k / year · £150,000 inc. VAT

Submissions closed 10 Feb 2026

Contract term 3 yrsends 2 Mar 2029 · up to 2 Mar 2031 with extensions · starts 2 Mar 2026

What is being bought

Published requirement description

Maidstone Borough Council is looking to procure a contract to deal with the fire safety and protection within the housing portfolio of flatted accommodation blocks. The appointed contractor will be responsible for ensuring full compliance with statutory fire safety regulations and delivering a proactive maintenance and testing regime.

CPV: Burglar and fire alarms · CO2 fire-extinguishing equipment installation work · Emergency and security equipment · Fire extinguishers · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Fire-extinguishers installation work · Firefighting equipment · Firefighting equipment installation work · Firefighting, rescue and safety equipment · Installation services of fire protection equipment · +2 more

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£150,000

Contract period: 2 Mar 2026 – 2 Mar 2029 (3 yrs) · up to 2 Mar 2031 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT

Eligibility: SME eligible

Extensions: + 1 Year + 1 Year to be exercised by mutual agreement.

31625000 Burglar and fire alarms 31625100 Fire-detection systems 31625200 Fire-alarm systems 35100000 Emergency and security equipment 35110000 Firefighting, rescue and safety equipment 35111000 Firefighting equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (3)

Quality: 50%
Interview: 10%
Cost: 40%

Published award criteria (3)

Cost
Quality
Interview

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 Jan 2026, 16:05 GMT
Last source update: 13 Jul 2026, 09:14 BST
FTS notice number: 2026/S 000-002811
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Burglar and fire alarmsCO2 fire-extinguishing equipment installation workEmergency and security equipmentFire extinguishersFire-alarm system installation workFire-alarm systemsFire-detection systemsFire-extinguishers installation workFirefighting equipmentFirefighting equipment installation work
+4 more
Firefighting, rescue and safety equipmentInstallation services of fire protection equipment
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-060502 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 10 Feb 2026, 12:00 GMT
Clarification deadline: 3 Feb 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk/respond/KTSGVM36C9 ↗

Timeline

13 Jan 2026 → 13 Jul 2026 · 5 dates

Tender notice published284 days ago
13 Jan 2026, 16:05 GMT
Clarification questions by264 days ago
3 Feb 2026, 12:00 GMT
Submission deadline257 days ago
10 Feb 2026, 12:00 GMT
Contract starts237 days ago
2 Mar 2026
Latest notice published104 days ago
13 Jul 2026, 09:14 BST

Notice history

7 events · 4 releases on Find a Tender · since 13 Jan 2026

Tender notice published
13 Jan 2026, 16:05 GMT
UK4
Contract award notice published
14 Apr 2026, 12:35 BST
UK6
Status changed to complete
14 Apr 2026, 12:35 BST
Contract signature expected
30 Apr 2026, 23:59 BST
scheduled
Contract award notice published
10 Jul 2026, 17:22 BST
UK6
Procurement termination notice published
13 Jul 2026, 09:14 BST
UK12
Contract signature expected
31 Jul 2026, 23:59 BST
scheduled

Routine re-releases (4)

2026-01: 1 release · 13 Jan 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £140,4851 award exc. VAT · 1 published inc. VAT only, not summed

Bids received 11 from SMEs

Contracts signed 1

Awarded to	Value	Date	Status
Smartec Integrated Systems LtdSME3 Aug 2026 – 2 Aug 2029 · up to 2 Aug 2031Extensions: + 1 Year + 1 Year to be exercised by mutual agreement.	£178,500 inc. VAT	10 Jul 2026	Awarded
Sureserve Fire and Electrical Limited1 May 2026 – 1 May 2029 · up to 1 May 2031Extensions: + 1 Year + 1 Year to be exercised by mutual agreement.	£140,485	14 Apr 2026	Awarded

Contracts

Contract 1 · Sureserve Fire and Electrical Limited
Signed
date not published
Value
—
Period
… – 2 Mar 2029
Status
cancelled (22 Apr 2026), Upon receiving some challenges on this procurement evaluation the decision was made to re-run the evaluation with a new evaluation panel. This resulted in a different lead bidder being identified.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 14 at stage one	1	0	—

Contracting authority & participating public bodies

Maidstone Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGRT-5366-CGWY Maidstone House, King Street, Maidstone, South East, ME15 6JQContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

Smartec Integrated Systems LtdAwarded supplierGB-COH: 10317117 Maidstone Studio Suite 29, New Cut Road, Vinters Business Park, Maidstone, South East, ME14 5NZContact name, email, phone
Sureserve Compliance Fire LtdAwarded supplier Wilson House, North Heath Lane, Horsham, South East, RH12 5QEContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender13 Jul 2026, 09:14 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Jul 2026, 17:22 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender14 Apr 2026, 12:35 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Jan 2026, 16:05 GMT