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Find a TenderAwardedContract details notice
Published 27 Jun 2025, 11:28 BST

Official UK procurement notice

Matlock Bath Illuminations Event First Aid and Paramedic Support

Official notice

Authority: Derbyshire Dales District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Sectors: Health & Social Care (85) Delivery: East Midlands (UKF13)
Published estimate£102,000≈ £47k / year · £102,000 inc. VAT17.7% above published estimate
Submissions closed 18 Jul 2025awarded 8 Aug 2025
Awarded to ST. JOHN AMBULANCE
Contract term 2 yrs 2 moends 31 Oct 2027 · up to 31 Oct 2029 with extensions · starts 6 Sept 2025

What is being bought

Published requirement description

Derbyshire Dales District Council (The Council) has awarded a contract to a suitably qualified and experienced organisation to provide First Aid and Paramedic cover for its Matlock Bath Illuminations event across the 16 event nights, which takes place in Derwent Gardens, Matlock Bath annually during September and October.

The 2025 event dates are :

Saturdays 6, 13, 20, 27 September, 4, 11, 18, 25 October.

Sundays 14, 21, 28 September, 5, 12, 19, 26 October

Friday 24 October

The September and October dates for the 2026 &2027 events shall be provided at a later date.

The initial contract period is three (3) years; for the 2025, 2026 and 2027 events. The contract is estimated to commence 6 September 2025 and expire 31 October 2027.

There will be an option to extend the contract for two (2) years in annual increments, subject to satisfactory performance and business needs.Maximum contract period is five (5) years.

CPV: Miscellaneous health services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrs 2 moSMEPublished value£102,000
Contract period: 6 Sept 2025 – 31 Oct 2027 (2 yrs 2 mo) · up to 31 Oct 2029 with extensionsValue: £102,000 exc. VAT · £102,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: Additional first aid and paramedic cover may be needed to cover additional event nights and increased event capacity. · There will be an option to extend the contract for two (2) years in annual increments, subject to satisfactory performance and business needs.
85140000 Miscellaneous health services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    As part of the tender process, Bidders will be required to provide an export of their core supplier information on the Central Digital Platform (CDP) and unique share code, as allocated by the CDP and include with their bid.

    Conditions of participation have been set for this procurement, these are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation1
  • Condition of participation

    As part of the tender process, Bidders will be required to provide an export of their core supplier information on the Central Digital Platform (CDP) and unique share code, as allocated by the CDP and include with their bid.

    Conditions of participation have been set for this procurement, these are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Jun 2025, 11:28 BST
Last source update
15 Oct 2025, 16:03 BST
Authority reference
DDPT054
FTS notice number
2025/S 000-035692
Latest notice
Contract details notice (UK7)
Classification (CPV)
Miscellaneous health services
Delivery area
East Midlands (UKF13)
Official registry OCID
ocds-h6vhtk-0554e6 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Jul 2025, 14:00 BST
Clarification deadline
9 Jul 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The procurement is being managed electronically, using the councils e-tendering system, The council will only accept submissions through the e-tendering system.

procontract.due-north.com/Advert ↗

Timeline

27 Jun 2025 → 15 Oct 2025 · 5 dates
  1. Tender notice published
    27 Jun 2025, 11:28 BST
  2. Clarification questions by
    9 Jul 2025, 15:00 BST
  3. Submission deadline
    18 Jul 2025, 14:00 BST
  4. Contract starts
    6 Sept 2025, 00:00 BST
  5. Latest notice published372 days ago
    15 Oct 2025, 16:03 BST

Notice history

6 events · 4 releases on Find a Tender · since 27 Jun 2025
  1. Tender notice published
    27 Jun 2025, 11:28 BST
    UK4
  2. Tender notice published
    27 Jun 2025, 11:40 BST
    UK4
  3. Contract award notice published
    15 Aug 2025, 17:20 BST
    UK6
  4. Status changed to complete
    15 Aug 2025, 17:20 BST
  5. Contract signature expected
    22 Aug 2025, 23:59 BST
    scheduled
  6. Contract details notice published
    15 Oct 2025, 16:03 BST
    UK7
Published amendments (1)

The e-tendering link updated

Routine re-releases (4)
  • 2025-06: 1 release · 27 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £100,0001 award exc. VAT
Bids received 77 from SMEs
Contracts signed 1latest 6 Sept 2025
Awarded toValueDateStatus
ST. JOHN AMBULANCEVCSE6 Sept 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: There will be an option to extend the contract for two (2) years in annual increments, subject to satisfactory performance and business needs · Options: Additional first aid and paramedic cover may be needed to cover additional event nights and increased event capacity.£100,0008 Aug 2025Awarded

Contracts

  • DDPT054 Matlock Bath Illuminations Event First Aid and Paramedic Support · ST. JOHN AMBULANCEVCSE

    Signed
    6 Sept 2025
    Value
    £100,000
    Period
    6 Sept 2025 – 31 Oct 2027 · up to 31 Oct 2029 with extensions
    Status
    active
    Extensions
    There will be an option to extend the contract for two (2) years in annual increments, subject to satisfactory performance and business needs
    Options
    Additional first aid and paramedic cover may be needed to cover additional event nights and increased event capacity.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders70—

Contracting authority & participating public bodies

Derbyshire Dales District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLCB-7612-RJLM Town Hall, Bank Road, Matlock, East Midlands, DE4 3NNContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • St John AmbulanceAwarded supplierGB-COH: 03866129 St John's Gate, London, London, EC1M 4DAContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsThe procurement is being managed electronically, using the councils e-tendering system, please select the link which will transfer you to our e-tendering system where you can register your interest and access the documents. The council will only accept expressions of interest thr…

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender