Official UK procurement notice
Marine Pilot Digitalisation · UK public procurement notice
Authority: The Mersey Docks and Harbour Company (Public body)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionPeel Ports Investments Limited (the name under which any resulting contract from this procurement event will be signed) acting on behalf of The Mersey Docks and Harbour Company, Clydeport Operations Limited and Port of Sheerness Limited, are looking to appoint a single successful Tenderer to provide Marine Pilot Digitalisation. Peel Ports owns and operates six of the UK’s most important ports (Port of Liverpool, Heysham Port, Manchester Ship Canal, Medway (Sheerness / Chatham), Clydeport (Greenock, Hunterston, Ardrossan) and Great Yarmouth). It also operates a container terminal in Dublin. Peel Ports Group serves as the Statutory Harbour Authority (SHA) and the Competent Harbour Authority (CHA) for several UK ports, Managing marine pilots for each port. Currently, pilot requests and allocations are managed manually through a mix of systems such as physical tables, spreadsheets, phone calls, and messages. These systems involve transferring information between digital and paper formats. This project aims to award to a single successful Tenderer under a 4 year fixed term Agreement with 2 optional, 2 year extensions (potentially a total of 8 years). The successful Tenderer will be required to implement a unified software solution to streamline pilot request management at the following locations; Liverpool, Sheerness (Medway) and Clydeport. The full scope of works is set out in the tender documentation, however the scope associated with this opportunity is summarised below but not limited to :- Allow Group Port Control Centre (GPCC) staff to review and allocate pilots based on port-specific rules Provide an automated suggestions and manual overrides. Cover operations at the Ports of; a) Liverpool b) Sheerness c) Clydeport Provide a planning feature for the pilot launch programme in the Port of Liverpool and replace the current in-house Pilot App. The procurement documents are available for unrestricted and full direct access, free of charge, at: uk.eu-supply.com/app/rfq/rwlentrance_… ↗
- How the procedure runs: PSQ Short list to invite to ITT Stage Launch ITT Site Visits Mid-tender Review Meetings ITT Submissions Tenderer Clarification Meetings (including Demonstrations & Presentations) Legal Review Meetings BAFO Standstill Contract Award
CPV: IT software package · Industry specific software package · Scheduling software package · Software package and information systems
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality (Technical): 60%
- Price: 40%
Published award criteria (2)
- Quality (Technical)
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Apr 2025, 13:41 BST
- Last source update
- 31 Jul 2025, 11:57 BST
- Award evaluation window
- Submission end – 12 Jan 2026
- Authority reference
PPIL/C0161- FTS notice number
2025/S 000-044686- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ffaeFind a Tender
- How it runs
PSQ Short list to invite to ITT Stage Launch ITT Site Visits Mid-tender Review Meetings ITT Submissions Tenderer Clarification Meetings (including Demonstrations & Presentations) Legal Review Meetings BAFO Standstill Contract Award
How it was run
Official notice- Submission deadline
- 13 Oct 2025, 10:30 BST
- Clarification deadline
- 7 Oct 2025, 23:30 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 Apr 2025 → 31 Jan 2026 · 8 dates- Planning notice published9 Apr 2025, 13:41 BST
- Market engagement1 May 2025, 00:59 BST
Peel Ports Procurement is seeking to engage with the market to explore supplier interest and commercial acumen regarding the potential procurement of Marine Pilot Digitalisation software. This engagement aims to inform the development of the final procurement strategy and specification. Location: The Mersey Docks & Harbour Company, Port of Sheerness, Clydeport Operations Limited. Scope of Engagement
- Purpose: This PMEN serves as a preliminary market engagement to; I. Gauge market interest in installing Marine Pilot Planning software meeting Peel Ports' specifications per the summary II. Gather supplier insights into current market capabilities, innovative technologies, and potential commercial models III. Inform the development of the final technical specifications and evaluation criteria IV. Identify potential risks and opportunities associated with the procurement
- Areas of Interest; I. Technical Solution II. Maintenance and support services III. Estimated timelines for implementation
- Engagement Activities: I. Requests for information (RFIs) or questionnaires. II. One-to-one meetings with interested suppliers who demonstrate a strong likelihood of being able to meet our specification.
- Next notice expected20 May 2025, 00:59 BST
- Tender notice published31 Jul 2025, 11:57 BST
- Clarification questions by379 days ago7 Oct 2025, 23:30 BST
- Submission deadline373 days ago13 Oct 2025, 10:30 BST
- Award decision expected by281 days ago12 Jan 2026, 23:59 GMT
- Contract starts263 days ago31 Jan 2026
Notice history
6 events · 2 releases on Find a Tender · since 9 Apr 2025- Preliminary market engagement notice published9 Apr 2025, 13:41 BSTUK2
- Tender notice published31 Jul 2025, 11:57 BSTUK4
- Published value updated to £1,100,00031 Jul 2025, 11:57 BSTwas £1,300,000
- Status changed to active31 Jul 2025, 11:57 BST
- Procurement method changed31 Jul 2025, 11:57 BST
- Deadline published: 13 Oct 2025, 10:30 BST31 Jul 2025, 11:57 BST
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Clydeport Operations LimitedContracting authorityPrivate utility
- Port of Sheerness LimitedContracting authorityPrivate utility
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender