Official UK procurement notice
Marine Cleaning Chemicals · UK public procurement notice
Authority: CalMac Ferries Limited
What is being bought2 lots · detail below
Published requirement descriptionCalMac Ferries Ltd are looking to set up a framework for the provision of Marine Cleaning Chemicals.
- Recurrence: CFL wish to set up a framework for 24 months with the potential to extend for up to 24 months. The requirement will be reviewed near the end of this period.
CPV: Cleaning products · Cleaning services of transport equipment · Marine equipment
How this framework works
From the published notice- Places
- up to 2 suppliers
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Marine Cleaning ChemicalsRenewal
CalMac Ferries Limited (CFL) is one of the largest transport operators in Scotland, operating 35 ferries and 53 ports, harbours and slipways on behalf of the Scottish Government under the Clyde and Hebrides Ferry Services (CHFS) contract.
CFL is seeking to set up a framework agreement for the provision of Marine Cleaning Chemicals for a period of 24 months with the option to extend for up to a further 24 months. Lot 1 will include Marine Cleaning Chemicals which have been tested and are currently in use on our Network.
CFL will contract with the most economically advantageous bidder, and the resultant contract will be available for novation to any subsequent operator of the CHFS contract.
It is intended that the contract could be applied for the benefit of CFL’s parent company, David MacBrayne Limited (DML), DML subsidiaries or any other entities formed by DML.
The Contract appointing CFL’s chosen supplier is provided as part of the procurement (ITT Stage), allowing bidders to develop their fully costed proposals by reference to a pre-existing set of contractual terms. A copy of the Contract is to be provided in the supplier attachment area within the PCS Tender portal once the ITT is published. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. CFL reserves the right to award additional services in accordance with regulation 33(8) of the Public Contracts (Scotland) Regulations 2015.
Lot #2Marine Cleaning Chemicals (alternative products)Renewal
CalMac Ferries Limited (CFL) is one of the largest transport operators in Scotland, operating 35 ferries and 53 ports, harbours and slipways on behalf of the Scottish Government under the Clyde and Hebrides Ferry Services (CHFS) contract.
CFL is seeking to set up a framework agreement for the provision of Marine Cleaning Chemicals for a period of 24 months with the option to extend for up to a further 24 months. Lot 2 will allow the introduction of new and alternative Marine Cleaning Chemicals to those which are currently in use on our Network. Testing and trials will be required before any use.
CFL will contract with the most economically advantageous bidder, and the resultant contract will be available for novation to any subsequent operator of the CHFS contract.
It is intended that the contract could be applied for the benefit of CFL’s parent company, David MacBrayne Limited (DML), DML subsidiaries or any other entities formed by DML.
The Contract appointing CFL’s chosen supplier is provided as part of the procurement (ITT Stage), allowing bidders to develop their fully costed proposals by reference to a pre-existing set of contractual terms. A copy of the Contract is to be provided in the supplier attachment area within the PCS Tender portal once the ITT is published. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. CFL reserves the right to award additional services in accordance with regulation 33(8) of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 35%
- price: 65%
Published award criteria (2)
- Technical: 35%
- Price: 65%
- Suitability
Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015 on the basis of information provided within the Single Procurement Document(SPD).
- Economic & financial standing
In response to Question Ref. 4B.5.1a 4B.5.1b and 4B.5.2 Economic Operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance:
Employer’s Liability Insurance = GBP 5 Million
Public Liability Insurance = GBP 5 Million
Professional Indemnity Insurance = GBP 1 Million
The bidder should purchase any other insurance cover as necessary, taking into account the terms and conditions of this contract.
Minimum: In responding to Question Ref. 4B.5.1a 4B.5.1b and 4B.5.2 of the SPD, where a bidder ticks the box “No, and I cannot commit to obtain it” the submission shall be marked as FAIL. Economic operators which alter their composition after making a submission will be the subject of re-e… - Technical & professional ability
This SPD is designed to allow CFL to review evidence of prior experience of similar supply contract.
The scored questions are as follows:
- Please provide relevant examples of undertaking the provision of, and delivery of, the goods as detailed in Section II.2.4 of the Contract Notice. A minimum of 3 examples are required (70%). Your response should include, but not be limited to, a demonstration of the following;
- Successful delivery of a range of products across diverse networks at differing locations
-Details should include examples of successfully providing the goods and services in a timely manner and the process for ensuring delivery times are met.
-The response should also include client details with contact information.
- Provide details of any remote locations or places with access issues where you currently or previously provided goods and how they are transited in a safe manner.
- Please provide details of how you have previously managed Health & Safety and ensured all relevant regulations are followed. Your response should include details of training provided and the actions you would take when breaches occur (10%).
- Please provide details of how you have previously on-boarded new customers, this should demonstrate how you aligned with their specific needs and requirements (10%).
- Please provide details of how you have previously handled shortages of products and extended lead times (10%).
Evaluation Methodology
Respondents shall note that scored question…
Minimum: Qualification Envelope: Part 3, Section A, B, C, D will be scored on a pass/fail basis. If any question subject to ‘pass/fail’ scoring be scored ‘fail’ the entire submission may be set aside and take no further part in the competition. The five highest scoring tenderers who are n…
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Marine Cleaning Chemicals” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · CFL wish to set up a framework for 24 months with the potential to extend for up to 24 months. The requirement will be reviewed near the end of this period.
- First published
- 17 Feb 2023, 10:56 GMT
- Last source update
- 17 Feb 2023, 10:56 GMT
- Authority reference
AMBU22_022- FTS notice number
2023/S 000-004861- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a66cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: “CFL’s general conditions of the procurement will be published in the ITT. In the meantime Economic Operators should note that the conditions of the procurement include (but are not limited to) the following: -The eligibility requirements in this Contract Notice will apply to the procurement at all times. Economic Operators may be excluded from this competition if the Economic Operator no longer meets the selection criteria set out in the Contract Notice at any stage during the competition and/or there is a change in identity, control, financial standing or other factor impacting on the selection process affecting the Economic Operator; -CFL is subject to the requirements of the Freedom of Information (Scotland) Act 2002 and the Environmental Information (Scotland) Regulations 2004. Accordingly, all information submitted to CFL may need to be disclosed and/or published by it in response to a request under FOISA or the EIRs; and -Economic Operators will remain responsible for all costs and expenses incurred by them in connection with this competition. CFL will not be liable to reimburse or compensate any costs incurred in connection with an Economic Operator’s participation in this competition, including any costs or other liability in respect of the cancellation of the process.” The award criteria questions and weightings will be published in the ITT. Award criteria scoring will be the following: 0 Unacceptable; 25 Poor; 50 Acceptable; 75 Good; 100 Excellent. Full definitions of the scoring are provided in the ITT. The buyer reserves the right to fully validate a Tender response following the first submission of Tenders and before Contract award. The buyer is using PCS-Tender to conduct this SPD exercise. The Project code is 23519 PQQ code is 5140. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 23519. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:722870)
How it was run
Official notice- Appointment period ends
- 24 Mar 2023, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
17 Feb 2023 → 27 Mar 2023 · 3 dates- Notice published17 Feb 2023, 10:56 GMT
- Admission / appointment period endsperiod end, not a bid countdown24 Mar 2023, 14:00 GMT
- Invitations to tender expected27 Mar 2023, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.