Find a TenderAwardedContract details notice

Published 15 May 2026, 10:42 BST

Official UK procurement notice

Manufacture, Installation and Removal of Lamp Post Advertising Banners

Official notice

Authority: Cheltenham Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Business Services & Consultancy (79) Delivery: South West (UKK13)

Published estimate£122,400≈ £61k / year · £153,000 inc. VAT2.5% above published estimate

Submissions closed 12 Jun 2026awarded 7 Jul 2026

Awarded to Bay Media Ltd

Contract term 2 yrsends 21 Jul 2028 · up to 21 Jul 2029 with extensions · starts 22 Jul 2026

What is being bought

Published requirement description

Cheltenham Borough Council (the Authority) is looking to appoint an experienced and competent Supplier to manufacture, install and remove advertising banners on lamp posts for organisations that have booked advertising space with the Authority.

The Authority are able to erect banners on lamp posts by virtue of a license with Gloucestershire County Council.

There are currently 166 lamp posts available for advertising campaigns, with pending planning approval for an additional 40 lamp posts in 2 high traffic areas leading into Cheltenham.

The Contract will be for a period of 2 years, with the option to extend for a further year. The anticipated value for this below threshold contract is £153,000 (inclusive of VAT) including the contract extension.

CPV: Advertising and marketing services · Advertising services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£122,400

Contract period: 22 Jul 2026 – 21 Jul 2028 (2 yrs) · up to 21 Jul 2029 with extensionsValue: £122,400 exc. VAT · £153,000 inc. VAT

Delivery: South West

Extensions: A 2 year contract with the option to extend for a further year

79340000 Advertising and marketing services 79341000 Advertising services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Price 40% Quality 60%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 May 2026, 10:42 BST
Last source update: 21 Aug 2026, 15:05 BST
FTS notice number: 2026/S 000-044807
Latest notice: Contract details notice (UK7)
Classification (CPV): Advertising and marketing servicesAdvertising services
Delivery area: South West (UKK13)
Official registry OCID: ocds-h6vhtk-0699bf Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 12 Jun 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/publicagroup/aspx/Home ↗

Timeline

15 May 2026 → 21 Aug 2026 · 4 dates

Tender notice published161 days ago
15 May 2026, 10:42 BST
Submission deadline132 days ago
12 Jun 2026, 17:00 BST
Contract starts93 days ago
22 Jul 2026, 00:00 BST
Latest notice published62 days ago
21 Aug 2026, 15:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 May 2026

Tender notice published
15 May 2026, 10:42 BST
UK4
Contract award notice published
9 Jul 2026, 13:14 BST
UK6
Status changed to complete
9 Jul 2026, 13:14 BST
Contract signature expected
21 Jul 2026, 23:59 BST
scheduled
Contract details notice published
21 Aug 2026, 15:05 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £125,4001 award exc. VAT

Bids received 44 from SMEs

Contracts signed 1latest 21 Jul 2026

Awarded to	Value	Date	Status
Bay Media LtdSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2029Extensions: 1 year extension period	£125,400	7 Jul 2026	Awarded

Contracts

Manufacture, Installation and Removal of Lamp Post Advertising Banners · Bay Media LtdSME
Signed
21 Jul 2026
Value
£125,400
Period
1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2029 with extensions
Status
active
Extensions
1 year extension period

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

Cheltenham Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYYL-2725-ZJVP Municipal Offices, Promenade, Cheltenham, South West, GL50 9SAContact email

Bidders & participating suppliers

1 commercial party on the notice

Bay Media LimitedAwarded supplierGB-COH: 03788497 76a Bermondsey Street, London, London, SE1 3UDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Aug 2026, 15:05 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Jul 2026, 13:14 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 May 2026, 10:42 BST