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Find a TenderAwardedContract award notice
Published 24 Apr 2025, 15:54 BST

Official UK procurement notice

Managing Agents - Ebury (Phases 1 and 2, Ebury SW1)

Official notice

Authority: Westminster City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Real estate services (70) Delivery: UKLondon (UKI)
Published estimate£993,510≈ £200k / year · 1 value update
Submissions closed 29 Aug 2025awarded 28 Oct 2025
Award (standstill) to Rendall and Rittner Limited
Contract term 5 yrsends 12 Dec 2030 · up to 12 Dec 2032 with extensions · starts 13 Dec 2025

What is being bought

Published requirement description

The Council is committed to improving the lives of its residents and creating a ‘Fairer Westminster’ where people can live, work and flourish. This means building the homes it needs to remain an inclusive, diverse and vibrant place for people of every background, income level and age to enjoy and call home.

This approach requires a commensurate management approach which delivers on the following core principles:

  • Inclusive, high quality, consistent services across Estates providing an excellent baseline for each tenure type.
  • An integrated approach to management, compliance, customer care and maintenance.
  • A holistic and sustainable approach to managing the developments benefitting from scale to maximise quality and value.

CPV: Commercial property management services · Property management services of real estate on a fee or contract basis

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEPublished value£1,000,000
Contract period: 13 Dec 2025 – 12 Dec 2030 (5 yrs) · up to 12 Dec 2032 with extensions
Delivery: UK, LondonEligibility: SME eligible
Extensions: This contract includes an option for a 2 (two) year extension period. The decision to exercise this option is at the sole discretion of the Contracting Authority and is contingent upon: Continued Service Requirement: An ongoing demonstrable need for the services/goods. Satisfactory Supplier Performance: Consistent delivery of good service and achievement of all Key Performance Indicators (KPIs). Budget Availability: Availability of the necessary funding. Mutual Agreement: Formal agreement by both the Contracting Authority and the Supplier. All terms and conditions, including pricing, of the original contract will apply during any extension period, unless explicitly renegotiated and mutually agreed upon through a formal contract amendment.
70330000 Property management services of real estate on a fee or contract basis70332200 Commercial property management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical Envelope: 70%
  • Commercial Envelope: 30%
Published award criteria (2)
  • Technical Envelope
  • Commercial Envelope
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Apr 2025, 15:54 BST
Last source update
30 Oct 2025, 14:47 GMT
Award evaluation window
Submission end – 24 Oct 2025
FTS notice number
2025/S 000-041367
Latest notice
Contract award notice (UK6)
Classification (CPV)
Commercial property management servicesProperty management services of real estate on a fee or contract basis
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-050720 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
29 Aug 2025, 12:00 BST
Clarification deadline
18 Jul 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

wcc.ukp.app.jaggaer.com ↗

Timeline

24 Apr 2025 → 13 Dec 2025 · 11 dates
  1. Planning notice published
    24 Apr 2025, 15:54 BST
  2. Market engagement
    30 May 2025, 23:59 BST

    Please email [email protected] to register interest in this opportunity.

  3. Next notice expected
    23 Jun 2025, 23:59 BST
  4. Tender notice published
    18 Jul 2025, 15:01 BST
  5. Clarification questions by
    18 Jul 2025, 23:59 BST
  6. Submission deadline
    29 Aug 2025, 12:00 BST
  7. Award decision expected by364 days ago
    24 Oct 2025, 23:59 BST
  8. Assessment summaries sent359 days ago
    30 Oct 2025
  9. Latest notice published358 days ago
    30 Oct 2025, 14:47 GMT
  10. Standstill ends347 days ago
    10 Nov 2025, 23:59 GMT
  11. Contract starts315 days ago
    13 Dec 2025

Notice history

11 events · 5 releases on Find a Tender · since 24 Apr 2025
  1. Preliminary market engagement notice published
    24 Apr 2025, 15:54 BST
    UK2
  2. Planned procurement notice published
    25 Apr 2025, 13:43 BST
    UK3
  3. Procurement method changed
    25 Apr 2025, 13:43 BST
  4. Deadline published: 25 Jul 2025, 23:59 BST
    25 Apr 2025, 13:43 BST
  5. Tender notice published
    18 Jul 2025, 15:01 BST
    UK4
  6. Status changed to active
    18 Jul 2025, 15:01 BST
  7. Deadline moved to 29 Aug 2025, 12:00 BST
    18 Jul 2025, 15:01 BST
    +35 days · was 25 Jul 2025, 23:59 BST
  8. Contract award notice published
    30 Oct 2025, 11:05 GMT
    UK6
  9. Status changed to complete
    30 Oct 2025, 11:05 GMT
  10. Contract award notice published
    30 Oct 2025, 14:47 GMT
    UK6
  11. Contract signature expected
    8 Dec 2025, 23:59 GMT
    scheduled
Routine re-releases (5)
  • 2025-04: 2 releases · 24 Apr 2025, 25 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £1,432,1971 award inc. VAT; no net value published
Bids received 4
Awarded toValueDateStatus
Rendall and Rittner Limited13 Dec 2025 – 12 Dec 2030 · up to 12 Dec 2032Extensions: Can be extended if service required · Amended: This contract award is subject to conclusion of consultation under Section 20 of the Landlord & Tenant Act 1985 (as amended by section 151 of the Commonhold & Leasehold Reform Act 2002) and Schedule 2 of the Service Charges (Consultation Requirements) (England) Regulations 2003.£1,432,197 inc. VAT28 Oct 2025standstill to 10 Nov 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders · 5 at stage one00—

Contracting authority & participating public bodies

Westminster City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVD-6261-BPPJ 64 Victoria Street, London, London, SW1E 6QPContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Rendall & Rittner LtdAwarded supplierGB-COH: 02515428 13b St George Wharf, London, London, SW8 2LEContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure