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Published 12 Mar 2021, 10:09 GMT

Official UK procurement notice

Managing Agent Services for South Kesteven District Council's Commercial Portfolio

Official notice

Authority: South Kesteven District Council (Local council)

ServicesOpen procedure
Sectors: Repair & Maintenance (50)Real estate services (70) Delivery: East Midlands (UKF3)
Published estimate£350,000exc. VAT · 1 value update10% below first published estimate
Submissions closed 22 Mar 2021awarded 29 Jun 2021
Awarded to Banks Long & Co Limited

What is being bought

Published requirement description

South Kesteven District Council wishes to invite tenders for the supply of Managing Agent Services for the day to day operations of its Commercial Portfolio. This will cover the following core services:

  • Property Agency Services - including the marketing and letting of the commercial portfolio; and
  • Property Management Services - including the collection of monies from occupiers alongside the management and maintenance of the portfolio.

In addition to the above, the Council shall from time to time require professional management advice, guidance, negotiation and assistance on other land, property and estate issues, including (but not limited to):

  • Dilapidations;
  • Acquisitions and disposals; and
  • Investments and scheme development.

Further information on the requirement and relevant performance standards are available within the Specification.

The deadline for completed tender submissions to be received on the eTendering Portal is 12:00 noon on 22nd March 2021.

The Contract is due to commence on 14th June 2021. The Council proposes to enter into one contract for an initial period of 36 months with the preferred supplier, with an option to extend for a further period of 24 months, making 60 months in total. (Note the indicative contract value is £50k-£70k per annum)

CPV: Miscellaneous repair and maintenance services · Real estate services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · no lot value published
Lot #1Renewal
Delivery: East Midlands
Extensions: The anticipated contract commencement date is 14th June 2021. The Council proposes to enter into one contract for an initial period of 36 months with the preferred supplier, with an option to extend for a further period of 24 months, making 60 months in total. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Any proposed extension to the contract will be agreed in writing between the Council and the supplier.Variant bids: not allowed
50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
12 Mar 2021, 10:09 GMT
Last source update
27 Jul 2021, 18:14 BST
Award evaluation window
22 Mar 2021 – …
Authority reference
DN527864
FTS notice number
2021/S 000-003299
Classification (CPV)
Miscellaneous repair and maintenance servicesReal estate servicesRepair and maintenance services of building installations
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-02944a Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
22 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
22 Mar 2021, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Opportunities/Index ↗

Timeline

22 Mar 2021 → 27 Jul 2021 · 3 dates
  1. Submission deadline
    22 Mar 2021, 12:00 GMT
  2. Bids opened
    22 Mar 2021, 12:01 GMT
  3. Notice published
    27 Jul 2021, 18:14 BST

Notice history

5 events · 3 releases on Find a Tender · since 29 Jun 2021
  1. Status changed to complete
    29 Jun 2021, 09:53 BST
  2. Procurement method changed
    29 Jun 2021, 09:53 BST
  3. Published value published: £350,000
    27 Jul 2021, 18:14 BST
  4. Status changed to active
    27 Jul 2021, 18:14 BST
  5. Deadline moved to 22 Mar 2021, 12:00 GMT
    27 Jul 2021, 18:14 BST
    -7 days · was 29 Mar 2021, 12:00 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—TextDeadline updates · II.1.4South Kesteven District Council wishes to invite tenders for the supply of Managing Agent Services for the day to day operations of its Commercial Portfolio. This will cover the following core services: - Property Agency Services - including the marketing and letting of the commercial portfolio; and - Property Management Services - including the collection of monies from occupiers alongside the ma…South Kesteven District Council wishes to invite tenders for the supply of Managing Agent Services for the day to day operations of its Commercial Portfolio. This will cover the following core services: - Property Agency Services - including the marketing and letting of the commercial portfolio; and - Property Management Services - including the collection of monies from occupiers alongside the ma…
—TextDeadline updates · II.2.4The deadline for completed tender submissions to be received on the eTendering Portal is 12:00 noon on 22nd March 2021. The Contract is due to commence on 14th June 2021.The deadline for completed tender submissions to be received on the eTendering Portal is 12:00 noon on 29th March 2021. The Contract is due to commence on 21st June 2021.
—TextContract start date update · II.2.7Description of renewals The anticipated contract commencement date is 14th June 2021.Description of renewals The anticipated contract commencement date is 21st June 2021.
—DeadlineTime limit for receipt of projects or requests to participate · IV.2.222 Mar 202129 Mar 2021+7 d
—Bid openingConditions for opening of tenders · IV.2.722 Mar 202129 Mar 2021+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £315,0001 contract exc. VAT
Bids received 10
Contracts signed 1latest 29 Jun 2021
Awarded toValueDateStatus
Banks Long & Co LimitedSME£315,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10bids · 10 electronic———

Contracting authority & participating public bodies

South Kesteven District Council

Contracting authorityLocal CouncilRegional or local agency/officeGeneral public services St Peters Hill, Grantham, East Midlands, NG31 6PZContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria