Official UK procurement notice
Management of Vacant Properties
Authority: Fife Council (Local council)
What is being bought
Published requirement descriptionFife Council manages a portfolio of domestic and non-domestic buildings. (Circa 30,000 domestic and 2,000 non)
If these buildings become vacant there is a need to manage the risk that unoccupied building present to both Fife Council and local communities.
As part of this management there is a need to reduce opportunities for unlawful activities, vandalism, drug use, theft, arson etc. To assist in this the engagement of a Vacant property management contractor to carry out numerous activities such as but not limited to
- On site survey and advice
- Fencing and measures to prevent Vehicle access
- Site and Building clearance (vegetation, needles, general items within property)
- Various shuttering options, ply, perma steel, poly carbonate.
- Frequent site inspections (Internal/External)
- Installation of proprietary steel doors
- Addition of monitored technology
- CCTV
- Image capture
- Temporary intruder and fire alarms
- 24/7 site attendance in response to monitored concerns
CPV: Public security services · Repair and maintenance services of security and defence materials · Repair and maintenance services of security equipment · Security screens · Security services
How this framework works
From the published notice- Places
- up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1Open Tender Procedure to select a single supplier framework for the management of…AwardedRenewal
Open Tender Procedure to select a single supplier framework for the management of vacant properties at Fife Council
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Management of Vacant Properties” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Aug 2024, 14:54 BST
- Last source update
- 13 Feb 2025, 15:38 GMT
- Award evaluation window
- 1 Oct 2024 – …
- Authority reference
11806- FTS notice number
2025/S 000-004980- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049666Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:790623)
How it was run
Official notice- Appointment period ends
- 1 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 1 Oct 2024, 12:00 BST
Timeline
1 Oct 2024 → 13 Feb 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown1 Oct 2024, 12:00 BST
- Bids opened1 Oct 2024, 12:00 BST
- Notice published13 Feb 2025, 15:38 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Feb 2025, 15:38 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 004980-2025-11806-1
- Signed
- 10 Feb 2025
- Value
- £654,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkcaldy Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- ORBIS PROTECTFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria