Official UK procurement notice
Management of Fire & Life Safety Systems
Authority: UNIVERSITY OF DERBY (Education)
What is being bought
Published requirement descriptionManagement of the University of Derby Fire & Life Safety Systems, in accordance with the Specification.
- Not divided into lots: The University of Derby has made the decision to group all Fire & Life Safety Systems into a single contract, in order to ensure accountability for the delivery of statutory compliance. Whilst each individual aspect of the contract may possibly have been managed by a separate contractor, this approach would have required a significant investment in internal resource, to manage the volume of additional individual contractors. The University expects that some servicing provided within the scope of this contract may need to be subcontracted, in order to be fulfilled.
- How the procedure runs: A two-stage tender process will take place. Stage 1 - Suppliers will be required to complete a PSQ and a number of questions (both Pass/Fail and scored questions). A maximum of 5 top scoring bidders (using the awarding criteria of the Stage 1 PSQ) will be shortlisted, and invited to submit a tender for Stage 2 of this competitive flexible process. At stage 2 of the tender process, the shortlisted suppliers shall submit their final tenders for marking against the award criteria for this stage of the process. Suppliers at stage 2 of the process will be required to attend a presentation, to clarify any points around their submission. Following this presentation, scores may be amended, based on the tender panel's further understanding of the submission.
CPV: Fire-alarm systems · Fire-detection systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,750,000
- Technical & professional ability
Supplier must be a member of a Trade Body for Fire & Life Safety Systems (e.g. National Fire Protection Association (NFPA), British Approvals for Fire Equipment (BAFE), Fire Sector Federation (FSF) or equivalent).
Supplier must be a member of a recognised Health & Safety management scheme (e.g. SSIP, Constructionline, Safecontractor, CHAS or equivalent).
- Condition of participationshortlisting
As part of the PSQ there are a number of questions asked.
The responses to these will be scored in line with the marking criteria laid out in the documentation, and the top 5 highest scoring bids will be invited to submit a full tender at stage 2 of this process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Cost: Whole life cost of providing the Services to the University.
- Quality: The quality score for the Tender Submission, as marked by the University Tender Panel
- Technical & professional ability
Supplier must be a member of a Trade Body for Fire & Life Safety Systems (e.g. National Fire Protection Association (NFPA), British Approvals for Fire Equipment (BAFE), Fire Sector Federation (FSF) or equivalent).
Supplier must be a member of a recognised Health & Safety management scheme (e.g. SSIP, Constructionline, Safecontractor, CHAS or equivalent).
- Condition of participationshortlisting
As part of the PSQ there are a number of questions asked.
The responses to these will be scored in line with the marking criteria laid out in the documentation, and the top 5 highest scoring bids will be invited to submit a full tender at stage 2 of this process.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Nov 2025, 15:54 GMT
- Last source update
- 27 Mar 2026, 16:43 GMT
- Award evaluation window
- Submission end – 6 Feb 2026
- Authority reference
PROC OC ITT 1516- FTS notice number
2025/S 000-074896- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e39cFind a Tender
- How it runs
A two-stage tender process will take place.
Stage 1 - Suppliers will be required to complete a PSQ and a number of questions (both Pass/Fail and scored questions).
A maximum of 5 top scoring bidders (using the awarding criteria of the Stage 1 PSQ) will be shortlisted, and invited to submit a tender for Stage 2 of this competitive flexible process.
At stage 2 of the tender process, the shortlisted suppliers shall submit their final tenders for marking against the award criteria for this stage of the process.
Suppliers at stage 2 of the process will be required to attend a presentation, to clarify any points around their submission. Following this presentation, scores may be amended, based on the tender panel's further understanding of the submission.
How it was run
Official notice- Requests to participate (first stage)
- 19 Dec 2025, 12:00 GMT
- Submission deadline
- 19 Dec 2025, 12:00 GMT
- Clarification deadline
- 12 Dec 2025, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
www.derby.ac.uk/services/finance/pro… ↗
All tenders must be submitted within the University of Derby procurement platform, by the date and time laid out above.
Access to register for this tender is self-service via the website link above, and free to access.
For Existing supplier, or those previously registered as a supplier to the University of Derby, please use the below guides to support you in accessing the system:
www.derby.ac.uk/services/finance/pro… ↗
Where you have not previously registered as a supplier to the University of Derby, please use the guides available within the link below to register for this opportunity:
Timeline
18 Nov 2025 → 9 Apr 2026 · 8 dates- Tender notice published343 days ago18 Nov 2025, 15:54 GMT
- Clarification questions by319 days ago12 Dec 2025, 14:00 GMT
- Submission deadline313 days ago19 Dec 2025, 12:00 GMT
- Award decision expected by263 days ago6 Feb 2026, 23:59 GMT
- Assessment summaries sent215 days ago27 Mar 2026
- Latest notice published214 days ago27 Mar 2026, 16:43 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
- Standstill ends201 days ago9 Apr 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 18 Nov 2025- Tender notice published18 Nov 2025, 15:54 GMTUK4
- Contract award notice published27 Mar 2026, 16:43 GMTUK6
- Status changed to complete27 Mar 2026, 16:43 GMT
- Contract signature expected30 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GLOBAL FIRE SYSTEMS LIMITED1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions for 2 further years, in 12 month increments, depending upon performance under the contract. · Options: In the event of replacement end of life hardware or software, the supplier will be permitted to replace under this agreement. | £2,750,000 inc. VAT | 27 Mar 2026standstill to 9 Apr 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 7 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- GLOBAL FIRE SYSTEMS LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender