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Find a TenderAwardedContract award notice
Published 27 Jan 2026, 18:23 GMT

Official UK procurement notice

Managed Print Solution - The Sixth Form College Farnborough

Official notice

Authority: THE PROSPECT TRUST (Public body)

GoodsOpen procedureAbove thresholdSME suitableAccelerated
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: South East (UKJ)
Published estimate£214,904≈ £43k / year · £214,904 inc. VAT
Submissions closed 10 Feb 2026awarded 4 Mar 2026
Award (standstill) to ELMDALE MAINTENANCE LIMITED
Contract term 5 yrsends 24 Mar 2031 · up to 24 Mar 2033 with extensions · starts 25 Mar 2026

What is being bought

Published requirement description

The College has a 17 Canon MFDs spread across the site, in key locations, in addition to a dedicated reprographics department (1 print-room level machine, 2 secondary high-speed MFDs, and 1 fast MFD for direct staff use). These are on a contract that was extended and is now due to end March 2026.

The majority of these MFDs are using PaperCut MF for secure print release.

There are also approximately 50 desktop printers of various ages, sizes and capabilities that are unmanaged and unsupported.

CPV: Photocopying and offset printing equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£214,904
Contract period: 25 Mar 2026 – 24 Mar 2031 (5 yrs) · up to 24 Mar 2033 with extensionsValue: £214,904 exc. VAT · £214,904 inc. VAT
Delivery: South East
Extensions: It's possible requirements may increase in the future. There may be scope to extend the contract to other academies within the Trust at a later date. · Please quote for 1yr, 3yr and 5yr options
30120000 Photocopying and offset printing equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Overall Cost: Overall cost including hardware, installation, click charges, licensing, maintenance
  • Overall quality of goods and services: Including responsiveness
  • Sustainability: See 1.3 in tender

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Jan 2026, 18:23 GMT
Last source update
4 Mar 2026, 19:11 GMT
Award evaluation window
Submission end – 24 Feb 2026
FTS notice number
2026/S 000-007325
Accelerated
State of urgency
Latest notice
Contract award notice (UK6)
Classification (CPV)
Photocopying and offset printing equipment
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-06103e Find a Tender

How it was run

Official notice
Submission deadline
10 Feb 2026, 17:00 GMT
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

[email protected]

Timeline

27 Jan 2026 → 25 Mar 2026 · 7 dates
  1. Tender notice published267 days ago
    27 Jan 2026, 18:23 GMT
  2. Submission deadline253 days ago
    10 Feb 2026, 17:00 GMT
  3. Award decision expected by239 days ago
    24 Feb 2026, 23:59 GMT
  4. Assessment summaries sent232 days ago
    4 Mar 2026
  5. Latest notice published231 days ago
    4 Mar 2026, 19:11 GMT
  6. Standstill ends222 days ago
    13 Mar 2026, 23:59 GMT
  7. Contract starts211 days ago
    25 Mar 2026

Notice history

4 events · 2 releases on Find a Tender · since 27 Jan 2026
  1. Tender notice published
    27 Jan 2026, 18:23 GMT
    UK4
  2. Contract award notice published
    4 Mar 2026, 19:11 GMT
    UK6
  3. Status changed to complete
    4 Mar 2026, 19:11 GMT
  4. Contract signature expected
    17 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £214,9041 award inc. VAT; no net value published
Bids received 137 from SMEs
Awarded toValueDateStatus
ELMDALE MAINTENANCE LIMITEDSME24 Mar 2026 – 23 Mar 2029 · up to 23 Mar 2031Extensions: Additional 2 years · Options: Contract may be extended to other academies within the trust.£214,904 inc. VAT4 Mar 2026standstill to 13 Mar 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders70—

Contracting authority & participating public bodies

THE PROSPECT TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 10842315 · GB-PPON: PHBM-8638-YZQM Sixth Form College Farnborough, Farnborough, South East, GU14 8JXContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ELMDALE MAINTENANCE LIMITEDAwarded supplierGB-COH: 02625274GB-PPON: PZJJ-2371-QCGY Unit 4 & 5 Bacchus House Calleva Park, Reading, South East, RG7 8ENContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender