Find a TenderClosed
Published 15 Sept 2021, 12:14 BST

Official UK procurement notice

Managed Print Solution and Digital Transformation Services National Framework

Official notice

Authority: Education Buying Group Ltd (Public body)·Consortium: 2 public authorities

Framework agreement3 lotsGoodsOpen procedureMax 5 lots per supplier
Framework ceiling (notional)£8,500,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 31 Oct 2022
Lots 3max 5 won per supplier

What is being bought3 lots · detail below

Published requirement description

The primary objective of this procurement is to establish (Lot 1) a framework agreement for education establishments and other similar organisations in order that they can access managed print solution and digital transformation services. The framework seeks to establish a solution for customers to be able to access products easily and quickly while providing choice and value for money.

For Lot 2, the procurement seeks to establish a supplier to provide printing, MFD and other equipment to Djanogly Learning Trust.

CPV: Parts and accessories of photocopying apparatus · Photocopier maintenance services · Photocopier repair services · Photocopiers · Photocopying and offset printing equipment · Toner for photocopiers

Lots and requirements (3)Procurement structure

3 lots · 1 with a published value · win at most 5 of them
Lot #1National Framework AgreementRenewal UKPublished value£8,500,000

National Framework for Multi-functional Devices, Print Management Software and Services, Digital Transformation Services and Recycling Services.

Establishment of a multi-supplier framework agreement for the provision of print, copying and scanning equipment, which includes mono and colour-capable devices from small to large office based, free standing and network ready MFDs, Print Management Software and peripheral accessories to enable Customers to bespoke devices to meet their individual requirements.

Available for the education sector and all other customers referenced in this contract notice (below).

Delivery: UK · UNITED KINGDOM
Extensions: Renewal for a further 2 years at the end of the initial framework period (i.e. 2 plus 2 or from 2022 - 2024 and 2024 - 2026).Variant bids: not allowed
Lot #2Contract for Djanogly Learning TrustRenewal UK, East MidlandsLot estimate not published

The primary objective of this contract is to replace the ageing machines with newer, more energy efficient machines, which will enable the Trust to continue with producing individual workbooks for each student in an efficient and cost effective manner.

The Trust has a range of machines that it is currently using, and due to the large volume of printing that is required, the Trust requires a range of printers, to include the below:

•160ppm Colour Printer

•83ppm Colour Printer

•60ppm Colour Printer

•35ppm A4 Colour Printer

•Booklet Finisher

•Booklet Finisher (ZFold)

All printers will be required to have MFD capabilities (print, copy, scan) and can include ink or laser technology.

Delivery: UK, East Midlands · Derbyshire and Nottinghamshire
Extensions: Initial Contract term of 5 years, with a renewal option for a further 1 year at the end of the inital term (i.e. 5 plus 1 or from 2022 - 2027 and 2027 - 2028).Variant bids: not allowed
Lot #3Recycling ServicesPlanned UKLot estimate not published

Education Buying Group Ltd is inviting providers of Managed Print Solutions (MPS), Digital Transformation Services and sellers of Multi Functional Devices to participate in a formal Preliminary Market Consultation for a proposed national Framework Agreement for the provision of MFD Services.

Preliminary Market Consultation (PMC) is a “pre-procurement” process that enables contracting authorities and/or procurement agents acting on behalf of contracting authorities that are subject to the Public Contract Regulations 2015 to seek responses from the market in transparent, fair and equitable manner. The preliminary market consultation is an opportunity to influence the potential future shape and solution of a future procurement process. This process is not a procurement process, although it may form part of a procurement. Further details can be downloaded via Delta eSourcing. Additional information: We are hosting a webinar on this PMC, for free, at 14:00 21 September 2021. Please follow this link if you are interested - www.eventbrite.co.uk/e/170310414033 ↗.

Delivery: UK · UNITED KINGDOM

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Managed Print Solution and Digital Transformation Services National…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
15 Sept 2021, 12:14 BST
Last source update
29 Sept 2022, 16:05 BST
Award evaluation window
31 Oct 2022 – …
FTS notice number
2022/S 000-027375
Classification (CPV)
Parts and accessories of photocopying apparatusPhotocopier maintenance servicesPhotocopier repair servicesPhotocopiersPhotocopying and offset printing equipmentToner for photocopiers
Delivery area
UKEast Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-02e0ef Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that electronic orders, invoicing and payment may be used by customers of the framework agreement. However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental objectives relating to recruitment, training and supply chain initiatives, and sustainable working. Accordingly, the contract performance conditions may relate in particular to social and/or environmental considerations. This Framework Agreement is being established by Education Buying Group Ltd on behalf of other contracting authorities as defined below: The following Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities. England https://www.gov.uk/find-school-in-england Scotland https://education.gov.scot/ParentZone/find-a-school/ Wales https://gov.wales/my-local-school-guide Northern Ireland https://www.eani.org.uk/admissions-guides/transfer-between schools/ finda-school Academies http://www.education.gov.uk/schools/performance/ Universities and Colleges https://www.gov.uk/check-a-university-is-officially-recognised Also available to the following organisations:- Police, fire and rescue, maritime and coastguard agency emergency services: UK Police Forces https://www.police.uk/forces/ England, Scotland and Wales Fire and Rescue Services https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services Northern Ireland Fire and Rescue Services https://www.nifrs.org/about-nifrs/areas-districts/ UK Maritime & Coastguard Agency https://www.gov.uk/government/organisations/maritime-andcoastguardagency/ about/access-and-opening NHS bodies, the HSC (Northern Ireland) and ambulance services: England NHS https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Scotland NHS https://www.scot.nhs.uk/organisations/ Wales NHS https://www.wales.nhs.uk/nhswalesaboutus/structure Northern Ireland HSC http://online.hscni.net/hospitals/health-and-social-care-trusts/ England Ambulance Service https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Scotland Ambulance Service http://www.scottishambulance.com/footer/contactus.aspx Wales Ambulance Service https://www.ambulance.wales.nhs.uk/ Northern Ireland Ambulance Service http://www.nias.hscni.net/contact us-2/contactdetails/ Central government departments and their agencies: England / UK Central Government https://www.gov.uk/government/organisations Scotland Government https://www.gov.scot/about/how-government-is-run/directorates/ Wales Government https://gov.wales/about-us Northern Ireland Government https://www.northernireland.gov.uk/topics/yourexecutive/government-departments Registered charities: England and Wales http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx Scotland https://www.oscr.org.uk/guidance-and-forms/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/?pageNumber=1 Registered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives:- England https://www.gov.uk/government/publications/current-registered-providersofsocial-housing Scotland https://www.housingregulator.gov.scot/landlord-performance Wales https://gov.wales/housing Northern Ireland https://www.nidirect.gov.uk/contacts/ For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Photocopiers./7G7Z2ER6F5 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7G7Z2ER6F5 GO Reference: GO-2022929-PRO-21040004

How it was run

Official notice
Appointment period ends
31 Oct 2022, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
31 Oct 2022, 13:00 GMT

Timeline

18 Oct 2021 → 31 Oct 2022 · 4 dates
  1. Next notice expected
    18 Oct 2021, 00:00 BST
  2. Notice published
    29 Sept 2022, 16:05 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    31 Oct 2022, 12:00 GMT
  4. Bids opened
    31 Oct 2022, 13:00 GMT

Notice history

5 events · 2 releases on Find a Tender · since 29 Sept 2022
  1. Published value published: £8,500,000
    29 Sept 2022, 16:05 BST
  2. Status changed to active
    29 Sept 2022, 16:05 BST
  3. Procurement method changed
    29 Sept 2022, 16:05 BST
  4. Deadline published: 31 Oct 2022, 12:00 GMT
    29 Sept 2022, 16:05 BST
  5. Buyer details updated
    29 Sept 2022, 16:05 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Education Buying Group Ltd

Contracting authorityPublic bodyBody governed by public lawEducationEducation C/O Browne Jacobson Llp 15th Floor, 6 Bevis Marks, Bury Court, London, UK, EC3A 7BAContact email, phone

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria