Official UK procurement notice
Managed Print Service · Kyocera Document Solutions (UK) Limited for The Rotherham NHS Foundation Trust (Feb 2026)
Authority: The Rotherham NHS Foundation Trust (Central government)·Consortium: 2 public authorities
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Published estimate£3,150,000≈ £630k / year · £3,780,000 inc. VAT54.5% below published estimate
Submissions closed 16 Mar 2026awarded 31 Mar 2026
Award (standstill) to Kyocera Document Solutions (UK) Limited
Contract term 5 yrsends 30 Jun 2031 · up to 30 Jun 2035 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionBoth Rotherham NHS Foundation Trust and Barnsley NHS Foundation Trust require an MFD fleet managed print service.
CPV: Photocopying equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality: 45%
- Commercial: 45%
- Social Value: 10%
Published award criteria (3)
- Quality
- Commercial
- Social Value
What this means for your bid
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Feb 2026, 11:03 GMT
- Last source update
- 31 Mar 2026, 17:36 BST
- Award evaluation window
- Submission end – 25 Mar 2026
- FTS notice number
2026/S 000-014189- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0655bdFind a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 16 Mar 2026, 17:00 GMT
- Clarification deadline
- 23 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Via Atamis E Tendering Solution
Timeline
17 Feb 2026 → 1 Jul 2026 · 8 dates- Tender notice published251 days ago17 Feb 2026, 11:03 GMT
- Clarification questions by245 days ago23 Feb 2026, 17:00 GMT
- Submission deadline224 days ago16 Mar 2026, 17:00 GMT
- Award decision expected by215 days ago25 Mar 2026, 23:59 GMT
- Assessment summaries sent210 days ago31 Mar 2026, 00:00 BST
- Latest notice published209 days ago31 Mar 2026, 17:36 BST
- Standstill ends196 days ago13 Apr 2026, 23:59 BST
- Contract starts118 days ago1 Jul 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 17 Feb 2026- Tender notice published17 Feb 2026, 11:03 GMTUK4
- Contract award notice published31 Mar 2026, 17:36 BSTUK6
- Status changed to complete31 Mar 2026, 17:36 BST
- Contract signature expected1 May 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,433,5771 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kyocera Document Solutions (UK) Limited1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2035Extensions: 4 x 12 Month Extensions | £1,433,577 | 31 Mar 2026standstill to 13 Apr 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 8 at stage one | 0 | 0 | — |
Who bid
- wonKyocera · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Barnsley Hospital NHS Foundation TrustContracting authorityPublic authority - central government
Bidders & participating suppliers
1 commercial party on the notice- KyoceraAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender