Find a TenderClosed
Published 10 Feb 2023, 12:23 GMT

Official UK procurement notice

Managed Card Bureau Service for the University of Sunderland

Official notice

Authority: University of Sunderland (Education)

ServicesOpen procedure
Published estimate£375,000≈ £75k / year
Submissions closed 13 Mar 2023
Contract term 5 yrsends 31 Aug 2028 · starts 1 Sept 2023

What is being bought

Published requirement description

In 2022, the University conducted a review of its Campus Card, including how it is produced, distributed and used within the business for both staff and students. The University is seeking commercial proposals from suppliers for a Managed CBS to deliver all aspects of Campus Card creation, printing, distribution, updating and management.The contract is expected to commence September 2023 to August 2026 (with up to 2 x 1 year extensions taking to a possible August 2028). The anticipated value of the award is approximately £45,000 to £75,000 ex VAT per annum, with a total value over 5 years (the maximum contract length) of £225,000 to £375,000 ex VAT.For the purpose of this tender award and any subsequent services which may be connected with the original award, we reserve the right to spend a further 30% of the anticipated spend subject to changes in University requirements or changes to legislation (there is no guarantee of spend).

CPV: Services related to printing · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1In 2022, the University conducted a review of its Campus Card, including how it is… 5 yrsPublished value£375,000

In 2022, the University conducted a review of its Campus Card, including how it is produced, distributed, and used within the business for both staff and students. The University is seeking commercial proposals from suppliers for a Managed CBS to deliver all aspects of Campus Card creation, printing, distribution, updating and management.The contract is expected to commence September 2023 to August 2026 (with up to 2 x 1 year extensions taking to a possible August 2028). The anticipated value of the award is approximately £45,000 to £75,000 ex VAT per annum, with a total value over 5 years (the maximum contract length) of £225,000 to £375,000 ex VAT.For the purpose of this tender award and any subsequent services which may be connected with the original award, we reserve the right to spend a further 30% of the anticipated spend subject to changes in University requirements or changes to legislation (there is no guarantee of spend).By expressing your interest in the tender through InTend, you will be given access to all the tender documents, which outline the requirements and relevant dates, essential information, and what is required.Closing date for submissions of tender responses is - 12 noon Monday, 13th March 2023Expressions of interest and tender documents are available via In-Tendin-tendhost.co.uk/universityofsunderla… ↗. Additional information: Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc., and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.

Contract period: 1 Sept 2023 – 31 Aug 2028 (5 yrs)
Delivery: North East, London
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Cost: 50%
Published award criteria (2)
  • Quality: 50
  • Cost: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Feb 2023, 12:23 GMT
Last source update
10 Feb 2023, 12:23 GMT
Award evaluation window
13 Mar 2023 – …
Authority reference
UOS/Card Bureau Service/0123
FTS notice number
2023/S 000-004165
Classification (CPV)
Services related to printingSoftware package and information systems
Delivery area
North East (UKC23)London (UKI42)
Official registry OCID
ocds-h6vhtk-03a4ab Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
13 Mar 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
13 Mar 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Feb 2023 → 1 Sept 2023 · 4 dates
  1. Notice published
    10 Feb 2023, 12:23 GMT
  2. Submission deadline
    13 Mar 2023, 12:00 GMT
  3. Bids opened
    13 Mar 2023, 12:00 GMT
  4. Contract starts
    1 Sept 2023, 00:00 BST

Contracting authority & participating public bodies

2 public bodies on the notice

University of Sunderland

Contracting authorityEducationBody governed by public lawEducation 3rd Floor Edinburgh Building, Chester Road, Sunderland, North East, SR1 3SDContact email Published organisation website ↗

Other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • University of Sunderland, Legal ServicesMediation body SunderlandContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria