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Published 27 Aug 2021, 12:09 BST

Official UK procurement notice

Maintenance and Repairs to Heating and Mechanical Installations

Official notice

Authority: West Yorkshire Fire and Rescue Service (Police & fire)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE41)
Published estimate£1,300,000≈ £260k / year1.6% above published estimate
Submissions closed 28 Sept 2021awarded 1 Nov 2021
Awarded to BAM FM Limited
Contract term 5 yrsends 31 Oct 2026 · extension options published · starts 1 Nov 2021

What is being bought

Published requirement description

WYFRS require a contractor to undertake servicing and maintenance services on Heating and Mechanical installations and systems.Services include planned inspection and testing to ensure that Heating and Mechanical installations and systems meet operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times is required. The Services also include provision for Consequential Services including repairs, replacements, modifications and requested upgrades.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 5 yrs
Contract period: 1 Nov 2021 – 31 Oct 2026 (5 yrs)
Delivery: Yorkshire & Humber
Extensions: The initial Contract period will be 3 years with the option to extend by a further 2 x 1 years after which a new Contract will be awarded following a procurement process.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: 70
  • Cost: 30
Conditions of participation1
  • Suitability

    Please note the procurement process and all correspondence will be undertaken via in-tendhost.co.uk/wyfrs ↗ where tender documents including the specification can be accessed.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Aug 2021, 12:09 BST
Last source update
7 Dec 2021, 17:46 GMT
Award evaluation window
28 Sept 2021 – …
Authority reference
WYFRS2018
FTS notice number
2021/S 000-030428
Classification (CPV)
Repair and maintenance services
Delivery area
Yorkshire & Humber (UKE41)
Official registry OCID
ocds-h6vhtk-02da87 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
28 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
28 Sept 2021, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/wyfrs/aspx/Home ↗

Timeline

28 Sept 2021 → 7 Dec 2021 · 5 dates
  1. Submission deadline
    28 Sept 2021, 12:00 BST
  2. Bids opened
    28 Sept 2021, 12:01 BST
  3. Contract starts
    1 Nov 2021
  4. Bids must remain valid until
    1 Nov 2021, 23:59 GMT
  5. Notice published
    7 Dec 2021, 17:46 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Dec 2021, 17:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,320,8381 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 1 Nov 2021
Awarded toValueDateStatus
BAM FM LimitedMaintenanceand reapirs relating to Heating and Mechanical Installations——Awarded

Contracts

  • Maintenanceand reapirs relating to Heating and Mechanical Installations · BAM FM Limited

    Signed
    1 Nov 2021
    Value
    £1,320,838
    Period
    … – 31 Oct 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic2——

Contracting authority & participating public bodies

West Yorkshire Fire and Rescue Service

Contracting authorityPolice & fireMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Oakroyd Hall, Birkenshaw, Bradford, BD11 2DY, Bradford, Yorkshire & Humber, BB11 2DYContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • West Yorkshire Fire and Rescue AuthorityReview body Bradford

Bidders & participating suppliers

1 commercial party on the notice
  • BAM FM LtdAwarded supplierSC190053 Kelvin House, Buchanan Gate Business, Glasgow, Scotland, G33 6FB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria