Find a TenderAwardedContract details notice

Published 15 Jul 2025, 13:31 BST

Official UK procurement notice

Maintenance Service for Interactive Features Lighting and Scenery

Authority: Cheshire Fire Authority (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitableVCSE suitable

Sectors: Mining, basic metals and related products (14)Radio, television, communication, telecommunication and related equipment (32)Software Packages & ERP (48)

+3 more

Repair & Maintenance (50)IT Services & Software (72)Education & Training (80)

Delivery: North West (UKD6)

Published estimate£150,000≈ £50k / year · £180,000 inc. VAT1.6% below published estimate

Submissions closed 13 Aug 2025awarded 27 Aug 2025

Awarded to PIRANHA AUDIO VISUAL LIMITED

Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Regulated Below Threshold Tender for a Maintenance Service for Interactive Features Lighting and Scenery

CPV: Communication and multimedia software package · Educational software development services · Educational software package · Miscellaneous repair and maintenance services · Miscellaneous software package and computer systems · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment · Safety education services · Safety training services · Youth education services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£150,000

Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT

Delivery: North WestEligibility: SME eligibleVCSE eligible

Extensions: There is also a requirement for the contract to include any new or additional requirements including, but not limited to, additional equipment/interactive features, lighting and/or scenery or any refresh/ refurbishments that may be required during the duration of the contract and any extension period(s). · The contract will be awarded for three years initially, with up to two annual extensions.

48190000 Educational software package 48500000 Communication and multimedia software package 48900000 Miscellaneous software package and computer systems 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment 50800000 Miscellaneous repair and maintenance services 72212190 Educational software development services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Price: 50% Quality: 50% Quality sub-criteria Technical Question/Method Statement 40% Social Value 10% Full details and to view the tender opportunities - go to: https://sell2.in-tend.co.uk/blpd/publictenders If you are not already registered on Sell2Bluelight register FREE on https://sell2.in-tend.co.uk/blpd/register Supplier User Guide Available via QR Code below or on https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Jul 2025, 13:31 BST
Last source update: 14 Oct 2025, 15:46 BST
Authority reference: CPA/SPU/2658F
FTS notice number: 2025/S 000-039960
Latest notice: Contract details notice (UK7)
Classification (CPV): Communication and multimedia software packageEducational software development servicesEducational software packageMiscellaneous repair and maintenance servicesMiscellaneous software package and computer systemsRepair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipmentSafety education servicesSafety training servicesYouth education services
Delivery area: North West (UKD6)
Official registry OCID: ocds-h6vhtk-055f67 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 13 Aug 2025, 23:59 BST
Clarification deadline: 17 Jul 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

It is essential that prospective contractors view the facility and assess the systems prior to compiling their tender submission. This is also an opportunity to ask the centre's manager any questions you might have. Site visits will be carried out during week commencing 21st July 2025. To book site visits please send a message via the Bluelight E-tendering system sell2.in-tend.co.uk/blpd ↗ NO LATER THAN THURSDAY 17TH July 2025.

Please Note: The published date for Enquiry Deadline relates to this site visit request deadline. The actual cut off date for clarification questions is Friday 25th July 2025.

Full timetable and tender details can be found at: sell2.in-tend.co.uk/blpd/publictenders ↗

If you are not already registered on Sell2Bluelight register FREE on sell2.in-tend.co.uk/blpd/register ↗

Supplier User Guide Available via QR Code below or on bluelightcommercial.police.uk/media/2284/sell2blue… ↗

Timeline

15 Jul 2025 → 14 Oct 2025 · 5 dates

Tender notice published
15 Jul 2025, 13:31 BST
Clarification questions by
17 Jul 2025, 23:59 BST
Submission deadline
13 Aug 2025, 23:59 BST
Contract starts387 days ago
1 Oct 2025, 00:00 BST
Latest notice published373 days ago
14 Oct 2025, 15:46 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Jul 2025

Tender notice published
15 Jul 2025, 13:31 BST
UK4
Contract award notice published
3 Sept 2025, 11:06 BST
UK6
Status changed to complete
3 Sept 2025, 11:06 BST
Contract signature expected
16 Sept 2025, 23:59 BST
scheduled
Contract details notice published
14 Oct 2025, 15:46 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £147,6151 award exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 1 Oct 2025

Awarded to	Value	Date	Status
PIRANHA AUDIO VISUAL LIMITEDSME1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The Contract allows for up to two annual extensions should the service still be required beyond the initial term. · Options: There is also a requirement for the contract to include any new or additional requirements including, but not limited to, additional equipment/interactive features, lighting and/or scenery or any refresh/ refurbishments that may be required during the duration of the contract and any extension period(s).	£147,615	27 Aug 2025	Awarded

Contracts

Contract 1 · PIRANHA AUDIO VISUAL LIMITEDSME
Signed
1 Oct 2025
Value
£147,615
Period
1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
Status
active
Extensions
The Agreement between the parties runs from the commencement date of 1st October 2025 until the expiry date of 30th September 2028 inclusive (the initial term). There is an option to extend the Contract for a further two [2] years in periods of not less than twelve [12] months to end at the latest on 30th September 2030.
Options
The Contract includes any new or additional requirements that may arise during the term of the contract.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

Cheshire Fire Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PXBC-3252-DZQJ HQ/Training Centre, Sadler Road, Winsford, Cheshire, North West, CW7 2FQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

PIRANHA AUDIO VISUAL LIMITEDAwarded supplierGB-COH: 08116126GB-PPON: PWQZ-4451-MVHX Unit 12 Quakers Coppice, Crewe, North West, CW1 6FAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender14 Oct 2025, 15:46 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender3 Sept 2025, 11:06 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 Jul 2025, 13:31 BST