Official UK procurement notice
Maintenance, Repair, Replacement & Installation of Mechanical, Electrical & Associated Building Services
Authority: West Yorkshire Combined Authority (Local council)
What is being bought
Published requirement descriptionWest Yorkshire Combined Authority (the CA) is seeking tenders for the provision of Maintenance, Repair, Replacement & Installation of Mechanical, Electrical & Associated Building Services. The successful tenderer will provide a Planned, Reactive, Replacement and Installation service relating to mechanical/electrical services across a range of the CAs portfolio of properties located in the five districts of West Yorkshire.
The Contract will be for an initial two (2) year term with three (3) 12-month optional extensions to be applied annually up to a maximum of three (3) years (maximum contract term of 5 years).
- Recurrence: 2027
CPV: Building and facilities management services · Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedLot #1Services included in the contract requirements shall relate to Heating, Ventilation,…AwardedRenewalPublished value£2,000,000
Services included in the contract requirements shall relate to Heating, Ventilation, Gas Services, Water Hygiene, Fire Alarms, Fire Extinguishers, Gas Suppression Systems, Air Conditioning, Plumbing, Electrical Services (EICR, PAT, and Emergency Lighting), Access Control, Lifts and Escalators. Specifically excluded from this contract are ICT Services, CCTV, Automatic Doors and other specialist equipment not listed in the asset register.
In addition to the above, the CA may request for services/works to be undertaken in accordance with its Asset Development Plan (ADP) which may include refurbishment of public/staff facilities and replacement of life expired plant and equipment. The CA premises vary in size, extent, style and content ranging from small detached buildings to large transport interchange and office buildings. Mechanical and electrical installations are likewise varied in their complexity, age and condition. The sites currently consist of: 8 Staffed bus stations, Un-staffed bus stations, 7 Small bus stations, 5 Rail Station Car Parks,1 Office Accommodation, 1 Residential Property, 15 Small Commercial Units, Brick, Stone and Timber Bus Shelters.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Resources and Supply Chain: 100
- Mobilisation: 25
- Operations / Health & Safety: 75
- Communication: 100
- Performance: 100
- price: 500
- Social Value: 100
Published award criteria (7)
- Resources and Supply Chain: 100
- Mobilisation: 25
- Operations / Health & Safety: 75
- Communication: 100
- Performance: 100
- Social Value: 100
- Price: 500
- Price carries 500 of 1000 points: a 10% discount moves about 50 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2027
- First published
- 19 Apr 2022, 17:09 BST
- Last source update
- 25 Oct 2022, 14:37 BST
- Award evaluation window
- 30 May 2022 – …
- Authority reference
CA51855- FTS notice number
2022/S 000-030063- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032e9aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The estimated contract value stated is for the maximum potential contract term of 5 years and includes all planned, reactive, forecasted and un-forecasted additional project work that may be required throughout the contract period.
How it was run
Official notice- Submission deadline
- 30 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 30 May 2022, 12:00 BST
Timeline
30 May 2022 → 25 Oct 2022 · 3 dates- Submission deadline30 May 2022, 12:00 BST
- Bids opened30 May 2022, 12:00 BST
- Notice published25 Oct 2022, 14:37 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Oct 2022, 14:37 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ECG Building Maintenance Ltd | £2,221,065 † | — | Awarded |
Contracts
Maintenance, Repair, Replacement & Installation of Mechanical, Electrical & Associated Building Services · ECG Building Maintenance Ltd
- Signed
- 1 Oct 2022
- Value
- £2,221,065
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- ECG Building Maintenance Ltd T/A ECG Facilities ServicesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria