Official UK procurement notice
Maintenance Repair & Operations (MRO) Parts & Services
Authority: Southern Water Services Limited (Public body)·Consortium: 2 public authorities
What is being bought10 lots · detail below
Published requirement descriptionThe objective of this tender is select suppliers to provide MRO parts, consumables and services in 5 broad areas: Mechanical, Electrical, Small Bore Pipe Work, Hydraulic Pipes and Fittings and Legacy PLC Parts. In responding to this tender, you are confirming you are able to undertake the full suite of services set out in the Framework Agreement and associated schedules.
The tender is defined by 5 lots, these are considered as separate services and Tenderers can tender for one or multiple services.
All lots cover the provision of parts and consumables. In addition, Lot 4 Hydraulics Pipes & Fittings has a service element whereby the supplier would be required to come onto site to prepare pipes and install them to fix, for example, a leak or burst.
CPV: Electrical components · Electrical equipment and apparatus · Electrical machinery, apparatus, equipment and consumables; lighting · Electrical supplies and accessories · Electronic components · Insulated wire and cable · Lighting equipment and electric lamps · Mechanical spare parts except engines and engine parts · Pipeline, piping, pipes, casing, tubing and related items · Pipes · Pipes and fittings · Taps, cocks and valves
How this framework works
From the published notice- Places
- up to 7 suppliers · 5 bids received (0.7 per place) · 6 appointed
Lots and requirements (10)Procurement structure
10 lots · 5 with a published value · win at most 5 of them · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £1,800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Mechanical PartsRenewal UKPublished value£24,000,000
For Lots 1 we are seeking out suppliers to be able to deliver stock to Southern Water stores and stock shelves accordingly.
Provision of parts. See non-exhaustive list:
- Mechanical Hand tools & workshop
- Mechanical Fasteners & Hardware
- Mechanical Power Transmission
- Pneumatics
- Heating & ventilation
- Seals & Bearings
- Workshop machinery
- Weldings
- Burnings
- Cuttings
Lot #2Electrical PartsRenewal UKPublished value£26,000,000
For 2, (and optionally for Lot 3) we are seeking out suppliers to be able to deliver stock to Southern Water stores and stock shelves accordingly
Provision of parts. See non-exhaustive list:
- Electrical Hand tools & workshop
- Electrical Fasteners & Hardware
- Electrical & electronic components
- Electrical cables, conduits & accessories
- Lighting, lamps & tubes
- Switchgear & distribution
- Test measurement equipment
- Calibration of tools
- Heating & ventilation
Lot #3Small Bore Pipe Works PartsRenewal UKceiling above
Provision of parts. See non-exhaustive list:
- Small bore pipe, fittings, hoses, valves
- Specialist fittings (e.g. waterbreaks)
For lot 3 we are seeking as a non-critical option suppliers that are able to deliver stock to Southern Water stores and stock shelves accordingly.
Lot #4Hydraulic Pipes & Fittings Parts and ServicesRenewal UKceiling above
Provision of parts. See non-exhaustive list:
o Hydraulic Pipes and Fittings
o Service - On site repair, installation and make up of hydraulic pipes
The Supplier shall be required to supply Deliverables relating to the Lot, which shall include:-
This Lot will cover planned and reactive services such as (but not limited to):-
- the procurement, management, storage and delivery of all Equipment, Plant and Materials necessary to complete the Services; and
- project management;
- design;
- installations of pipes;
- Repairs, refurbishments and / or replacements of hydraulic pipes, fittings, hoses and associated components
- both on-site and off-site in workshops.
The Services and works will be carried out on-site as site work and as workshop repairs; and may include both the refurbishment of assets and the production of new parts needed to complete repair or refurbishment of such assets
The Supplier will be required to provide a 24 hours per day / 7 days per week response service for repairs and maintenance of mechanical and electrical assets.
Awarded suppliers are also expected to provide incident management support services, that include, but are not limited to, providing a single point of on site management of sub-contractors, other contract partners and on-site co-ordination of both SWS maintenance teams and sub-contractors.
Lot #5Legacy PLC PartsRenewal UKceiling above
This lot includes the provision of legacy PLC parts and equipment to Southern Water. This includes but is not limited to the parts listed within Appendix 5, and includes any parts and spares required for legacy equipment in the future.
Lot #6For Lots 1 we are seeking out suppliers to be able to deliver stock to Southern Water…Cancelled South EastLot estimate not published
For Lots 1 we are seeking out suppliers to be able to deliver stock to Southern Water stores and stock shelves accordingly.
Provision of parts. See non-exhaustive list:
- Mechanical Hand tools & workshop
- Mechanical Fasteners & Hardware
- Mechanical Power Transmission
- Pneumatics
- Heating & ventilation
- Seals & Bearings
- Workshop machinery
- Weldings
- Burnings
- Cuttings
Lot #7For 2, (and optionally for Lot 3) we are seeking out suppliers to be able to deliver…Cancelled South EastLot estimate not published
For 2, (and optionally for Lot 3) we are seeking out suppliers to be able to deliver stock to Southern Water stores and stock shelves accordingly
Provision of parts. See non-exhaustive list:
- Electrical Hand tools & workshop
- Electrical Fasteners & Hardware
- Electrical & electronic components
- Electrical cables, conduits & accessories
- Lighting, lamps & tubes
- Switchgear & distribution
- Test measurement equipment
- Calibration of tools
- Heating & ventilation
Lot #8Provision of partsCancelled South EastLot estimate not published
Provision of parts. See non-exhaustive list:
- Small bore pipe, fittings, hoses, valves
- Specialist fittings (e.g. waterbreaks)
For lot 3 we are seeking as a non-critical option suppliers that are able to deliver stock to Southern Water stores and stock shelves accordingly.
Lot #9Provision of partsCancelled South EastLot estimate not published
Provision of parts. See non-exhaustive list:
o Hydraulic Pipes and Fittings
o Service - On site repair, installation and make up of hydraulic pipes
The Supplier shall be required to supply Deliverables relating to the Lot, which shall include:-
This Lot will cover planned and reactive services such as (but not limited to):-
- the procurement, management, storage and delivery of all Equipment, Plant and Materials necessary to complete the Services; and
- project management;
- design;
- installations of pipes;
- Repairs, refurbishments and / or replacements of hydraulic pipes, fittings, hoses and associated components
- both on-site and off-site in workshops.
The Services and works will be carried out on-site as site work and as workshop repairs; and may include both the refurbishment of assets and the production of new parts needed to complete repair or refurbishment of such assets
The Supplier will be required to provide a 24 hours per day / 7 days per week response service for repairs and maintenance of mechanical and electrical assets.
Awarded suppliers are also expected to provide incident management support services, that include, but are not limited to, providing a single point of on site management of sub-contractors, other contract partners and on-site co-ordination of both SWS maintenance teams and sub-contractors
Lot #10This lot includes the provision of legacy PLC parts and equipment to Southern WaterCancelled South EastLot estimate not published
This lot includes the provision of legacy PLC parts and equipment to Southern Water. This includes but is not limited to the parts listed within Appendix 5, and includes any parts and spares required for legacy equipment in the future.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60
- Commercial: 40
- price: 40
- Price carries 80 of 140 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Maintenance Repair & Operations (MRO) Parts & Services” is a framework: the contest is a place on its panel, up to 7 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Feb 2024, 17:17 GMT
- Last source update
- 24 Jan 2025, 12:12 GMT
- FTS notice number
2025/S 000-002515- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04397eFind a Tender
How it was run
Official notice- Appointment period ends
- 13 Mar 2024, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
13 Mar 2024 → 24 Jan 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown13 Mar 2024, 17:00 GMT
- Invitations to tender expected28 Mar 2024
- Notice published24 Jan 2025, 12:12 GMT
Notice history
2 events · 2 releases on Find a Tender · since 24 Jan 2025- Status changed to complete24 Jan 2025, 12:12 GMT
- Buyer details updated24 Jan 2025, 12:12 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £1,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Small Bore Pipe Works Parts
- Signed
- 13 Jan 2025
- Value
- ceiling above
- Status
- active
Mechanical Parts
- Signed
- 26 Nov 2024
- Value
- £24,000,000
- Status
- active
Legacy PLC Parts
- Signed
- 19 Nov 2024
- Value
- ceiling above
- Status
- active
Electrical Parts
- Signed
- 12 Nov 2024
- Value
- £26,000,000
- Status
- active
Hydraulic Pipes & Fittings Parts and Services
- Signed
- 4 Nov 2024
- Value
- ceiling above
- Status
- active
Legacy PLC Parts
- Signed
- 4 Nov 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Southern Water Services Ltd.Contracting authorityWater
Dispute resolution & review bodies
- Southern WaterReview body
Framework contractors & participating bidders
6 commercial parties on the notice- ERIKS Industrial Services LtdFramework contractor
- EU AutomationFramework contractor
- Edmundson Electrical LtdFramework contractor
- Pirtek (UK) LimitedFramework contractor
- RS Components LimitedFramework contractor
- Radwell International UK LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.