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Find a TenderAwardedContract details notice
Published 8 Sept 2025, 15:09 BST

Official UK procurement notice

Maintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equip

Official notice

Procurement agent: Regional Business Services Organisation, Procurement and Logistics Service·On behalf of: Northern Health and Social Care Trust

8 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Medical Devices & Pharma (33)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Repair & Maintenance (50) Delivery: Northern Ireland (UKN)
Published estimate£7,817,851envelope for 8 lots · £9,381,422 inc. VAT · 1 value update
Submissions closed 27 Jan 2026awarded 11 May 2026
Awarded to DRAEGER MEDICAL UK LIMITED +4 more7 awards
Contract term Varies by lotfirst lot 5 yrs from 1 Jul 2026 · see each lot

What is being bought8 lots · detail below

Published requirement description

Maintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment

  • The authority expects to re-tender this requirement around 5 Sept 2033, 23:59 BST.

CPV: Beds for medical use · Cots · Doppler equipment · Incubators · Patient-monitoring system · Repair and maintenance services of medical equipment

Lots and requirements (8)Procurement structure

8 lots · all with a published value (£7,817,851 together) · same evaluation weights on every lot
Lot #1Neonatal/Infant IncubatorsAwardedRenewal 5 yrsSMEVCSEPublished value£3,031,632

Maintenance of Neonatal/Infant Incubators

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs) · up to 30 Jun 2034 with extensionsValue: £3,031,632 exc. VAT · £3,637,959 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment
Lot #2Resusitaire/Infant WarmersAwarded 5 yrsPublished value£782,386

Maintenance of Resusitaire/Infant Warmers

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £782,386 exc. VAT · £938,864 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment
Lot #3Cooling SystemsAwarded 5 yrsPublished value£117,835

Maintenance of Cooling Systems

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £117,835 exc. VAT · £141,402 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment
Lot #4Foetal Monitors including Handheld DopplersAwarded 5 yrsPublished value£1,226,944

Maintenance of Foetal Monitors including Handheld Dopplers

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £1,226,944 exc. VAT · £1,472,332 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment
Lot #5Phototherapy & Jaundice Management EquipmentAwarded 5 yrsPublished value£1,659,439

Maintenance of Phototherapy & Jaundice Management Equipment

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £1,659,439 exc. VAT · £1,991,327 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment
Lot #6Birthing Beds & Profiling CotsAwarded 5 yrsPublished value£348,533

Maintenance of Birthing Beds & Profiling Cots

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £348,533 exc. VAT · £418,240 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment
Lot #7Examination ChairsAwarded 5 yrsPublished value£361,947

Maintenance of Examination Chairs

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £361,947 exc. VAT · £434,336 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment
Lot #8Fertility EquipmentAwarded 5 yrsPublished value£289,135

Maintenance of Fertility Equipment

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £289,135 exc. VAT · £346,962 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
33112320 Doppler equipment33152000 Incubators33192100 Beds for medical use33195000 Patient-monitoring system39143116 Cots50421000 Repair and maintenance services of medical equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 0.01%Price: 89.99%Social value: 10%
Published sub-criteria (3)
  • Award Criteria – Mandatory Quality Assessment: 0.01%
  • Award Criteria – Price: 89.99%
  • Award Criteria – Quality – Scored – Social Value: 10%
Published award criteria (3)
  • Award Criteria – Mandatory Quality Assessment: Pass/Fail as detailed in the Tender documentation
  • Award Criteria – Quality – Scored – Social Value: 10% as detailed in the Tender documentation
  • Award Criteria – Price: 90% as detailed in the Tender documentation
What this means for your bid
  • Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 5 Sept 2033
First published
8 Sept 2025, 15:09 BST
Last source update
26 Aug 2026, 12:49 BST
Award evaluation window
Submission end – 29 May 2026
Authority reference
5967355
FTS notice number
2025/S 000-084033
Latest notice
Contract details notice (UK7)
Classification (CPV)
Beds for medical useCotsDoppler equipmentIncubatorsPatient-monitoring systemRepair and maintenance services of medical equipment
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0595fb Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
27 Jan 2026, 15:00 GMT
Clarification deadline
20 Jan 2026, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

8 Sept 2025 → 26 Aug 2026 · 11 dates
  1. Planning notice published
    8 Sept 2025, 15:09 BST
  2. Market engagement388 days ago
    22 Sept 2025, 23:59 BST

    This is a Pre Market Engagement Notice to seek engagement with the market place to ascertain how suppliers can assist in ensuring that HSCNI can ensure their Maternity/Obstetrics, Specialist Paediatrics and Neo-natal Equipment is effectively maintained across all sites. To this end, BSO Procurement and Logistics Service PaLS wish to engage with potential suppliers on behalf of health and social care for Northern Ireland to obtain a market view of the potential requirements through a questionnaire. Any interested suppliers are required to submit their response through the eTendersNI secure messaging area of this CfT. All correspondence in relation to this tender will be communicated via the secure eTendersNI messaging area. Suppliers will be required to return answers to the questionnaire and any comments no later than 15:00 on Monday, 22 September 2025. Suppliers should also note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

  3. Next notice expected335 days ago
    14 Nov 2025, 23:59 GMT
  4. Tender notice published303 days ago
    17 Dec 2025, 16:24 GMT
  5. Clarification questions by269 days ago
    20 Jan 2026, 15:00 GMT
  6. Submission deadline262 days ago
    27 Jan 2026, 15:00 GMT
  7. Assessment summaries sent158 days ago
    11 May 2026, 00:00 BST
  8. Standstill ends146 days ago
    22 May 2026, 23:59 BST
  9. Award decision expected by139 days ago
    29 May 2026, 23:59 BST
  10. Contract starts107 days ago
    1 Jul 2026, 00:00 BST
  11. Latest notice published51 days ago
    26 Aug 2026, 12:49 BST

Notice history

12 events · 4 releases on Find a Tender · since 8 Sept 2025
  1. Preliminary market engagement notice published
    8 Sept 2025, 15:09 BST
    UK2
  2. Tender notice published
    17 Dec 2025, 16:24 GMT
    UK4
  3. Published value updated to £7,817,851
    17 Dec 2025, 16:24 GMT
    was £0
  4. Status changed to active
    17 Dec 2025, 16:24 GMT
  5. Procurement method changed
    17 Dec 2025, 16:24 GMT
  6. Deadline published: 27 Jan 2026, 15:00 GMT
    17 Dec 2025, 16:24 GMT
  7. Buyer details updated
    17 Dec 2025, 16:24 GMT
  8. Contract award notice published
    13 May 2026, 16:53 BST
    UK6
  9. Status changed to complete
    13 May 2026, 16:53 BST
  10. Buyer details updated
    13 May 2026, 16:53 BST
  11. Contract signature expected
    1 Jun 2026, 23:59 BST
    scheduled
  12. Contract details notice published
    26 Aug 2026, 12:49 BST
    UK7
Routine re-releases (4)
  • 2025-09: 1 release · 8 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £7,332,1825 awards exc. VAT
Bids received 3030 from SMEs
Contracts signed 5latest 1 Jun 2026
Awarded toValueDateStatus
Lot 3 · Cooling Systems1 award
supplier not published—13 Feb 2026Awarded
Lot 5 · Phototherapy & Jaundice Management Equipment1 award
DRAEGER MEDICAL UK LIMITEDSMEMaintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (NHSCT)1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034Extensions: An option to extend for any period(s) up to and including 36 months. · Options: Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.£274,76011 May 2026Awarded
Lot 8 · Fertility Equipment1 award
supplier not published—13 Feb 2026Awarded
Across several lots4 awards
DRAEGER MEDICAL UK LIMITEDSME, MDI Medical NI Ltd, OXYGEN CARE LTDjoint awardMaintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (BHSCT)1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034Extensions: An option to extend for any period(s) up to and including 36 months. · Options: Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.£2,093,40511 May 2026Awarded
Coffey Healthcare LimitedSME, DRAEGER MEDICAL UK LIMITEDSME, Drive DeVilbiss Sidhil LtdSME, MDI Medical NI Ltd, OXYGEN CARE LTDjoint awardMaintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (SEHSCT)1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034Extensions: An option to extend for any period(s) up to and including 36 months. · Options: Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.£2,887,60811 May 2026Awarded
DRAEGER MEDICAL UK LIMITEDSME, MDI Medical NI Ltd, OXYGEN CARE LTDjoint awardMaintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (SHSCT)1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034Extensions: An option to extend for any period(s) up to and including 36 months. · Options: Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.£709,23511 May 2026Awarded
DRAEGER MEDICAL UK LIMITEDSME, Drive DeVilbiss Sidhil LtdSME, MDI Medical NI Ltd, OXYGEN CARE LTDjoint awardMaintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (WHSCT)1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034Extensions: An option to extend for any period(s) up to and including 36 months. · Options: Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.£1,367,17411 May 2026Awarded

Contracts

  • Maintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (SEHSCT) · Coffey Healthcare LimitedSME, DRAEGER MEDICAL UK LIMITEDSME, Drive DeVilbiss Sidhil LtdSME, MDI Medical NI Ltd, OXYGEN CARE LTD

    Signed
    1 Jun 2026
    Value
    £2,887,608
    Period
    1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034 with extensions
    Status
    active
    Extensions
    An option to extend for any period(s) up to and including 36 months.
    Options
    Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.

    No agreed KPIs: Not Applicable

  • Maintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (SHSCT) · DRAEGER MEDICAL UK LIMITEDSME, MDI Medical NI Ltd, OXYGEN CARE LTD

    Signed
    1 Jun 2026
    Value
    £709,235
    Period
    1 Jul 2026 – 31 Jul 2031 · up to 30 Jun 2034 with extensions
    Status
    active
    Extensions
    An option to extend for any period(s) up to and including 36 months.
    Options
    Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.

    No agreed KPIs: Not Applicable

  • Maintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (WHSCT) · DRAEGER MEDICAL UK LIMITEDSME, Drive DeVilbiss Sidhil LtdSME, MDI Medical NI Ltd, OXYGEN CARE LTD

    Signed
    1 Jun 2026
    Value
    ARS 1,367,174
    Period
    1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034 with extensions
    Status
    active
    Extensions
    An option to extend for any period(s) up to and including 36 months.
    Options
    Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.

    No agreed KPIs: Not Applicable

  • Maintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (BHSCT) · DRAEGER MEDICAL UK LIMITEDSME, MDI Medical NI Ltd, OXYGEN CARE LTD

    Signed
    11 May 2026
    Value
    £2,093,405
    Period
    1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034 with extensions
    Status
    active
    Extensions
    An option to extend for any period(s) up to and including 36 months.
    Options
    Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.

    No agreed KPIs: Not Applicable

  • Maintenance of Maternity/Obstetrics, Specialist Paediatrics and Neo-Natal Equipment (NHSCT) · DRAEGER MEDICAL UK LIMITEDSME

    Signed
    11 May 2026
    Value
    £274,760
    Period
    1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034 with extensions
    Status
    active
    Extensions
    An option to extend for any period(s) up to and including 36 months.
    Options
    Should an addition be required during the term of contract, the Buyer will utilise the pricing structure available for the same type or a similar type of equipment listed on the Contract. Should no similar pricing structure be available costs will be requested directly from the Supplier. Should no similar pricing structure be available i.e. for new model of equipment, costs will be requested directly from the Supplier.

    No agreed KPIs: Not Applicable

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Neonatal/Infant Incubators5final-stage tenders · 7 at stage one50—
2 · Resusitaire/Infant Warmers5final-stage tenders · 7 at stage one50—
4 · Foetal Monitors including Handheld Dopplers5final-stage tenders · 7 at stage one50—
5 · Phototherapy & Jaundice Management Equipment5final-stage tenders · 7 at stage one50—
6 · Birthing Beds & Profiling Cots5final-stage tenders · 7 at stage one50—
7 · Examination Chairs5final-stage tenders · 7 at stage one50—

Contracting authority & participating public bodies

7 public bodies on the notice

Regional Business Services Organisation Procurement and Logistics Service

Procurement agentPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PWNJ-1991-NGDW 77 Boucher Crescent, Belfast, Northern Ireland, BT12 6HUContact email

Clients of the procurement agent

  • Northern Health and Social Care TrustBeneficiary authority
  • BELFAST HEALTH & SOCIAL CARE TRUSTProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyParticipating Health TrustGB-PPON: PLQJ-5727-JCLR Belfast, Northern IrelandContact email
  • NORTHERN HEALTH & SOCIAL CARE TRUSTProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyParticipating Health TrustGB-PPON: PBRP-6676-CQZY Antrim, Northern IrelandContact email
  • SOUTH EASTERN HEALTH & SOCIAL CARE TRUSTProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyParticipating Health TrustGB-PPON: PLGY-6381-WWWR Belfast, Northern IrelandContact email
  • SOUTHERN HEALTH & SOCIAL CARE TRUSTProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyParticipating Health TrustGB-PPON: PJCC-1957-RCGP Portadown, Northern IrelandContact email
  • WESTERN HEALTH & SOCIAL CARE TRUSTProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyParticipating TrustGB-PPON: PTVW-2397-PWCT Londonderry, Northern IrelandContact email

Bidders & participating suppliers

5 commercial parties on the notice
  • Coffey Healthcare LtdAwarded supplierGB-PPON: PXYR-4449-TZLN 26 Finglass Business Centre, Dublin, IE, D11 PX50, IEContact email
  • Draeger Medical UK LtdAwarded supplierGB-PPON: PYVJ-1119-WHDQ The Willows, Mark Road, Hemel Hampstead, East of England, HP2 7BWContact email
  • Drive DeVilbiss Sidhil LtdAwarded supplierGB-PPON: PZJP-7947-LZPM Sidhil Business Park, Holmfield, Halifax, Yorkshire & Humber, HX2 9TNContact email
  • MDI Medical NI LtdAwarded supplierGB-PPON: PMMC-5717-HXXD 30 Wildflower Way, Adelaide Industrial Estate, Belfast, Northern Ireland, BT12 6TAContact email
  • Oxygen Care LtdAwarded supplierGB-PPON: PHNC-5949-LXXH Wildflower Way, Boucher Road, Belfast, Northern Ireland, BT12 6TAContact email

Official documents & specifications (14)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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