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Published 8 Jan 2026, 15:29 GMT

Official UK procurement notice

Maintenance of Building Management Systems [6726744]

Official notice

Procurement agent: Belfast Health and Social Care Trust·On behalf of: Regional Business Services Organisation Procurement and Logistics Service

2 lotsServicesOpen procedureAbove threshold
Sectors: Repair & Maintenance (50) Delivery: Delivery location not published
Published estimate£28,725,930total for 2 lots · £34,471,115 inc. VAT · 1 value update
Submissions closed 15 Oct 2026
Lots 2see the lot list below
Contract term 5 yrsends 31 Mar 2032 · up to 31 Mar 2035 with extensions · starts 1 Apr 2027

What is being bought2 lots · detail below

Published requirement description

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) seeks to provide a Contract for the Maintenance of Building Management Systems meet the requirements of the Health and Social Care (HSC) in Northern Ireland.

  • The authority expects to re-tender this requirement around 31 Mar 2035, 23:59 BST.

CPV: Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of central heating · Repair and maintenance services of electrical and mechanical building installations

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£28,725,930 together)
Lot #1Maintenance and OptimisationRenewal 5 yrsPublished value£27,228,231

Lot 1 includes for the Maintenance and Optimisation of existing Building Management Systems within HSCNI

Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs) · up to 31 Mar 2035 with extensionsValue: £27,228,231 exc. VAT · £32,673,877 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service. · Any period(s) up to and including 36 months.
50000000 Repair and maintenance services50700000 Repair and maintenance services of building installations50710000 Repair and maintenance services of electrical and mechanical building installations50720000 Repair and maintenance services of central heating
Lot #2Analytical Assessment and ReportingRenewal 5 yrsPublished value£1,497,699

Lot 2 includes for the Analytical Assessment and Reporting utilising existing Building Management Systems within HSCNI

Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs) · up to 31 Mar 2035 with extensionsValue: £1,497,699 exc. VAT · £1,797,238 inc. VAT
Extensions: The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service. · Any period(s) up to and including 36 months.
50000000 Repair and maintenance services50700000 Repair and maintenance services of building installations50710000 Repair and maintenance services of electrical and mechanical building installations50720000 Repair and maintenance services of central heating

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 31 Mar 2035
First published
8 Jan 2026, 15:29 GMT
Last source update
10 Sept 2026, 12:49 BST
Award evaluation window
Submission end – 18 Jan 2027
FTS notice number
2026/S 000-085862
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance servicesRepair and maintenance services of building installationsRepair and maintenance services of central heatingRepair and maintenance services of electrical and mechanical building installations
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-060217 Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
15 Oct 2026, 15:00 BST
Clarification deadline
8 Oct 2026, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

8 Jan 2026 → 1 Apr 2027 · 8 dates
  1. Planning notice published290 days ago
    8 Jan 2026, 15:29 GMT
  2. Market engagement275 days ago
    23 Jan 2026, 23:59 GMT

    This is a Pre Market Engagement Notice to seek engagement with the market place to ascertain how suppliers can assist in ensuring that HSCNI can ensure their Building Management Systems are effectively maintained across all sites. To this end, BSO Procurement and Logistics Service (PaLS) wish to engage with potential suppliers on behalf of health and social care for Northern Ireland to obtain a market view of the potential requirements through a questionnaire. Any interested suppliers are required to submit their response through the eTendersNI secure messaging area of this CfT. All correspondence in relation to this tender will be communicated via the secure eTendersNI messaging area. Suppliers will be required to return answers to the questionnaire and any comments no later than 15:00 on Friday, 23 January 2026. Suppliers should also note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

  3. Next notice expected215 days ago
    24 Mar 2026, 23:59 GMT
  4. Tender notice published45 days ago
    10 Sept 2026, 12:49 BST
  5. Clarification questions by17 days ago
    8 Oct 2026, 15:00 BST
  6. Submission deadline10 days ago
    15 Oct 2026, 15:00 BST
  7. Today
    25 Oct 2026
  8. Award decision expected byin 85 days
    18 Jan 2027, 23:59 GMT
  9. Contract startsin 157 days
    1 Apr 2027, 00:00 BST

Notice history

7 events · 2 releases on Find a Tender · since 8 Jan 2026
  1. Preliminary market engagement notice published
    8 Jan 2026, 15:29 GMT
    UK2
  2. Tender notice published
    10 Sept 2026, 12:49 BST
    UK4
  3. Published value updated to £28,725,930
    10 Sept 2026, 12:49 BST
    was £0
  4. Status changed to active
    10 Sept 2026, 12:49 BST
  5. Procurement method changed
    10 Sept 2026, 12:49 BST
  6. Deadline published: 15 Oct 2026, 15:00 BST
    10 Sept 2026, 12:49 BST
  7. Buyer details updated
    10 Sept 2026, 12:49 BST

Contracting authority & participating public bodies

7 public bodies on the notice

Belfast Health and Social Care Trust

Procurement agentPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PLQJ-5727-JCLR A Floor, Belfast City Hospital, Lisburn Road, Belfast, Northern Ireland, BT9 7ABContact email

Clients of the procurement agent

  • NI Fire and Rescue ServiceContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PLBR-6377-MHGZ Lisburn, Northern IrelandContact email
  • Northern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PBRP-6676-CQZY Antrim, Northern IrelandContact email
  • Regional Business Services Organisation Procurement and Logistics ServiceProcess contact pointProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyConducting the procurement exercise for the Health and Social Care Trusts listed.GB-PPON: PWNJ-1991-NGDW Belfast, Northern IrelandContact email
  • South Eastern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PLGY-6381-WWWR Belfast, Northern IrelandContact email
  • Southern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PJCC-1957-RCGP Portadown, Northern IrelandContact email
  • Western Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PTVW-2397-PWCT Londonderry, Northern IrelandContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure