Find a TenderAwarded without competitionContract details notice

Published 24 Jun 2025, 14:05 BST

Official UK procurement notice

Maintenance and Support Services for Linear Accelerators and Supporting Software

Official notice

Authority: Royal Berkshire NHS Foundation Trust (Central government)

Direct award

Sectors: Medical Devices & Pharma (33)Repair & Maintenance (50) Delivery: South East (UKJ11)

Awarded value£3,710,136published contract · exc. VAT

Awarded 25 Jun 2025no call for competition

Awarded to Elekta Limited3 awards

What is being bought

Published requirement description

The contract is for the physical maintenance of & support for Elekta Linear Accelerators at two Royal Berkshire NHS Foundation Trust sites. In addition the provision of, maintaining & updating the associated Mosaiq software, the provision of Brachytherapy and technical/application training during the contract term.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South East

33151000 Radiotherapy devices and supplies 50421000 Repair and maintenance services of medical equipment

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 24 Jun 2025, 14:05 BST
Last source update: 17 Jul 2025, 16:01 BST
Authority reference: LINAC2025
FTS notice number: 2025/S 000-041063
Latest notice: Contract details notice (UK7)
Delivery area: South East (UKJ11)
Official registry OCID: ocds-h6vhtk-0552a5 Find a Tender

Why no open competition: Single Suppliers Intellectual Property Exclusive Rights; Single Suppliers Technical Reasons
Published justification: -

Review and risk notes

Risks: One of the Linear Accelerators subject to this contract and which is located at Bracknell Healthspace is currently not in clinical use. If clinical staff are not successfully recruited by the Trust to operate this linear accelerator before it is due to be decommissioned and replaced then this may reduce the contract value. The same Linear Accelerator is scheduled to be replaced by a new linear accelerator in April 2026. If there are delays in this process then the contract value will increase. This will be due to the late commencement of any warranty period for the new asset and continued maintenance of the current asset. Separately Brachytherapy is due to cease in March 2026. If this does not cease as planned this will increase the value / cost of the contract.

How it was run

Official notice

Submission deadline: —

Timeline

7 Jul 2025 → 17 Jul 2025 · 2 dates

Standstill ends
7 Jul 2025, 23:59 BST
Notice published
17 Jul 2025, 16:01 BST

Notice history

4 events · 4 releases on Find a Tender · since 24 Jun 2025

Transparency notice published
24 Jun 2025, 14:05 BST
UK5
Contract award notice published
26 Jun 2025, 14:34 BST
UK6
Contract signature expected
8 Jul 2025, 23:59 BST
scheduled
Contract details notice published
17 Jul 2025, 16:01 BST
UK7

Routine re-releases (4)

2025-06: 1 release · 24 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 3

Awarded value £3,710,1361 contract exc. VAT · 2 repeated publications of the same award counted once

Contracts signed 2latest 30 Mar 2025

Awarded to	Value	Date	Status
Elekta Limited9 Jul 2025 – 31 Mar 2030	£3,710,136same award published again · counted once	25 Jun 2025standstill to 7 Jul 2025	Standstill
Elekta Limited	£3,710,136 †same award published again · counted once	—	Awarded
Elekta Limited	£3,710,136 †	—	Awarded

Contracts

Maintenance and Support Services for Linear Accelerators and Supporting Software · Elekta Limited
Signed
30 Mar 2025
Value
£3,710,136
Period
1 Apr 2025 – 31 Mar 2030
Status
active
3 agreed KPIs: Operational Metric (MTTA) · Operational Metric (MTECO) · Operational Metric (MTECO Critical Faults)
- Operational Metric (MTTA), Mean time to acknowledge (MTTA) with technical specialist
- Operational Metric (MTECO), Mean time to engineer call-out on site(MTECO) for critical fault
- Operational Metric (MTECO Critical Faults), Mean time to engineer call-out on site (MTECO) for critical faults
Maintenance and Support Services for Linear Accelerators and Supporting Software · Elekta Limited
Signed
30 Mar 2025
Value
£3,710,136
Period
1 Apr 2025 – 31 Mar 2030
Status
active
3 agreed KPIs: Operational Metric (MTTA) · Operational Metric (MTECO) · Operational Metric (MTECO Critical Faults)
- Operational Metric (MTTA), Mean time to acknowledge (MTTA) with technical specialist
- Operational Metric (MTECO), Mean time to engineer call-out on site(MTECO) for critical fault
- Operational Metric (MTECO Critical Faults), Mean time to engineer call-out on site (MTECO) for critical faults

Contracting authority & participating public bodies

Royal Berkshire NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PNTT-7613-TTHD London Road, Reading, South East, RG1 5ANContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Elekta LimitedAwarded supplierGB-PPON: PMZB-2255-BMRJ Cornerstone, London Road, Crawley, South East, RH10 9BLContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Jul 2025, 16:01 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Jul 2025, 16:01 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender26 Jun 2025, 14:34 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender24 Jun 2025, 14:05 BST