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Published 22 Jul 2021, 13:04 BST

Official UK procurement notice

Maintenance and Repairs to Passenger Lift Installations

Official notice

Authority: Fife Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: Scotland (UKM72)
Framework ceiling (notional)£700,000framework ceiling, not attributable revenue
Submissions closed 23 Aug 2021awarded 17 Nov 2021

What is being bought

Published requirement description

Fife Council is seeking tenders from SUITABLY COMPETENT AND EXPERIENCED service providers to establish a framework agreement for the MAINTENANCE & REPAIRS OF PASSENGER LIFT INSTALLATIONS in Fife Council sites as detailed in the Tender Documents.

The requirement is to carry out the Comprehensive (All inclusive) servicing and repairs,including emergency call out & repairs to hydraulic, traction, inclined platform lifts and stair risers & vertical platform lifts comprising: 231 lift installations, various locations throughout Fife Council’s portfolio of public buildings & housing complexes including offices, schools, halls, community centres, care homes, libraries, museums leisure centres, sheltered housing complexes and multi storey flats and domestic type houses etc.

The contract requires the Contractor to provide a call out service and includes the provision of a 24 hour /7 day per week / 365 days per year call out service. The call out response times are either 30 minutes where passengers are trapped in any lift or 90 minutes for normal calls for site attendance for all repairs and callouts, and where possible ensure a first time fix for both.

  • Recurrence: 48 months

CPV: Lift-maintenance services · Lifts

How this framework works

From the published notice
Places
up to 3 suppliers · 10 bids received (3.3 per place) · 1 appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£700,000
Delivery: Scotland · The area administered by Fife Council.
Variant bids: not allowed
42416100 Lifts

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
Conditions of participation1
  • Technical & professional ability

    Tenderers must be members of LEIA (Lift and Escalator Industry Association)

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Maintenance and Repairs to Passenger Lift Installations” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 48 months
First published
22 Jul 2021, 13:04 BST
Last source update
1 Dec 2021, 08:55 GMT
Award evaluation window
23 Aug 2021 – …
Authority reference
P081375
FTS notice number
2021/S 000-029764
Classification (CPV)
Lift-maintenance servicesLifts
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-02cb2c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:675504)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
23 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
23 Aug 2021, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

23 Aug 2021 → 1 Dec 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Aug 2021, 12:00 BST
  2. Bids opened
    23 Aug 2021, 12:30 BST
  3. Notice published
    1 Dec 2021, 08:55 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Dec 2021, 08:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 105 from SMEs
Contracts signed 1latest 17 Nov 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 029764-2021-P081375-1

    Signed
    17 Nov 2021
    Value
    £518,435
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10bids · 10 electronic · 10 from abroad5——

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bankhead Central, Bankhead Park, Glenrothes, Scotland, KY7 6GHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Kirkcaldy Sheriff CourtReview body KirkcaldyContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice
  • Consult LiftsFramework contractor Thistle House, Inchinnan Road, Paisley, Scotland, PA3 2REContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria