Mail Screening Services

{
  "id": "031390-2021",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
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        "measure": "bids",
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        "measure": "smeBids",
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        "measure": "foreignBidsFromEU",
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        "measure": "foreignBidsFromNonEU",
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      },
      {
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        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2021-12-16T12:45:02Z",
  "ocid": "ocds-h6vhtk-02b395",
  "buyer": {
    "id": "GB-FTS-5276",
    "name": "Scottish Parliamentary Corporate Body"
  },
  "links": [
    {
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      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000653859"
    }
  ],
  "awards": [
    {
      "id": "031390-2021-NIC-SER-457-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-19664",
          "name": "Royal Mail Group Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "NIC-SER-457",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require the services of a contractor to provide mail screening service from the point where the contractor collects the mail items from the public mail carrier to end delivery of the screened\nmail to SPCB and SG designated sites. The contractor must screen the mail to Screening Level 2 as set out in PAS97:2021, also including external visual inspection of every mail items. The contractor will be required to screen for hazardous, dangerous and offensive items and\nto deliver the mail securely to the Scottish Parliament's and Scottish Government's designated locations. The services include:\n-collection and transportation of all mail items from the public mail carrier;\n- secure screening of mail at the Contractor's facility;\n- timely and secure delivery of all screened mail items to the SPCB and SG designated sites detailed in the tender documents.\nFull details of the service requirements are contained in the Specification.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Edinburgh, Glasgow, Kinlochleven, Aberdeen, Dundee, and London."
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "64112000",
            "scheme": "CPV",
            "description": "Postal services related to letters"
          }
        ]
      }
    ],
    "title": "Mail Screening Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Scottish Parliament in collaboration with the Scottish Government requires a Contractor to provide Mail Screening Services at PAS97:2021 Level 2, throughout a range of locations.\nThe service is required to mitigate the risk of contaminated, hazardous or offensive mail items being sent through the postal system which could cause concern, disruption or harm to recipients.",
    "classification": {
      "id": "64112000",
      "scheme": "CPV",
      "description": "Postal services related to letters"
    },
    "crossBorderLaw": "The Scottish Government",
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-5276",
      "name": "Scottish Parliamentary Corporate Body",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH99 1SP",
        "countryName": "United Kingdom",
        "streetAddress": "The Scottish Parliament, Procurement Services"
      },
      "details": {
        "url": "http://www.parliament.scot",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Devolved Parliament"
          },
          {
            "scheme": "COFOG",
            "description": "Legislative Body"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Parliamentary Corporate Body"
      },
      "contactPoint": {
        "email": "nadia.smith@parliament.scot"
      }
    },
    {
      "id": "GB-FTS-10601",
      "name": "Scottish Government",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G2 8EA",
        "countryName": "United Kingdom",
        "streetAddress": "4 Atlantic Quay, 70 York St"
      },
      "details": {
        "url": "http://www.scotland.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482"
      },
      "identifier": {
        "legalName": "Scottish Government"
      },
      "contactPoint": {
        "email": "ceu@gov.scot",
        "telephone": "+44 1412420133"
      }
    },
    {
      "id": "GB-FTS-19664",
      "name": "Royal Mail Group Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "LONDON",
        "postalCode": "EC4Y 0HQ",
        "countryName": "United Kingdom",
        "streetAddress": "100 Victoria Embankment,"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Royal Mail Group Ltd"
      },
      "contactPoint": {
        "telephone": "+44 0000000"
      }
    },
    {
      "id": "GB-FTS-14869",
      "name": "Edinburgh Sheriff Court House",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Course House, 27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court House"
      },
      "contactPoint": {
        "email": "procurement@parliament.scot"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "031390-2021-NIC-SER-457-1",
      "value": {
        "amount": 2962197,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "031390-2021-NIC-SER-457-1",
      "dateSigned": "2021-12-10T00:00:00Z"
    }
  ],
  "description": "Please note that there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach.\nBidders will be required to complete an online Supplier Assurance Questionnaire using the Cyber Security Procurement Support Tool\n(CSPST). A link to CSPST can be found here: https://cyberassessment.gov.scot.\nThe questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the SPCB’s assessment of\ncyber risk.\nFor this contract, minimum requirements also include the holding of Cyber Essentials (or equivalent)\nFurther details can be found in the Tender Invitation Letter. A contract condition for this procurement requires the bidder to comply with\nminimum security requirements.\nInsurance levels:\nEmployers liability: 5m\nPublic liability: 10m\n(SC Ref:677439)",
  "initiationType": "tender"
}

{
  "id": "011299-2021",
  "tag": [
    "tender"
  ],
  "date": "2021-05-21T11:05:02+01:00",
  "ocid": "ocds-h6vhtk-02b395",
  "buyer": {
    "id": "GB-FTS-5276",
    "name": "Scottish Parliamentary Corporate Body"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:250621-2018:TEXT:EN:HTML"
    }
  ],
  "tender": {
    "id": "NIC-SER-457",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "The contract duration is for two years with the possibility of 60 months extensions at the sole discretion of the SPCB and SG."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require the services of a contractor to provide mail screening service from the point where the contractor collects the mail items from the public mail carrier to end delivery of the screened\nmail to SPCB and SG designated sites. The contractor must screen the mail to Screening Level 2 as set out in PAS97:2021, also including external visual inspection of every mail items. The contractor will be required to screen for hazardous, dangerous and offensive items and\nto deliver the mail securely to the Scottish Parliament's and Scottish Government's designated locations. The services include:\n-collection and transportation of all mail items from the public mail carrier;\n- secure screening of mail at the Contractor's facility;\n- timely and secure delivery of all screened mail items to the SPCB and SG designated sites detailed in the tender documents.\nFull details of the service requirements are contained in the Specification.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 2520
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Edinburgh, Glasgow, Kinlochleven, Aberdeen, Dundee, and London."
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "64112000",
            "scheme": "CPV",
            "description": "Postal services related to letters"
          }
        ]
      }
    ],
    "title": "Mail Screening Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2021-06-25T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "Approximately 12 months prior to the end of the Contract Term of any subsequently awarded contract."
    },
    "awardPeriod": {
      "startDate": "2021-06-25T12:00:00+01:00"
    },
    "description": "The Scottish Parliament in collaboration with the Scottish Government requires a Contractor to provide Mail Screening Services at PAS97:2021 Level 2, throughout a range of locations.\nThe service is required to mitigate the risk of contaminated, hazardous or offensive mail items being sent through the postal system which could cause concern, disruption or harm to recipients.",
    "tenderPeriod": {
      "endDate": "2021-06-25T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "In order to ensure the highest standards of service quality in this contract the SPCB and SG require the contractor to take a positive approach to fair work practices.\nThe contract will be subject to a performance management system with KPIs.\nFull details of all performance conditions are documented in the Specification document within the tender documentation.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "64112000",
      "scheme": "CPV",
      "description": "Postal services related to letters"
    },
    "crossBorderLaw": "The Scottish Government",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "The Contractor is required to provide Mail Screening Services that are flexible and adaptable with changes to threat levels and fully meet the provisions and requirements of the Contract Conditions.\nPAS97:2021, which is a publicly available specification for Mail Screening and Compliance of the Mail Screening Services with the requirements of it is sponsored by the Centre for the Protection of National Infrastructure, CPNI, at Screening Level 2 which states:\n-X-ray all Mail Items in bulk/large batches initially.\n-The screening of the bulk/large batches must be undertaken in batches that are of a sufficiently small size to provide confidence that no threat is present. The larger the volume of mail x-rayed at once the harder it will be to find smaller threat objects.  This is why the Mail Items should be screened in batches, appropriately sized as to provide clear images allowing unambiguous interpretation by the trained operator.\n-It is also important to ensure that the volume of material placed in the X-ray machine does not exceed the volume that the system can image, this particularly applies to cabinet x-ray machines.\n-X-ray again individually or in smaller batches if anything anomalous is observed."
        },
        {
          "type": "economic",
          "minimum": "It is a requirement that tenderers hold, or can commit to obtain prior to the\ncommencement of any subsequently awarded contract, the types and levels of insurance indicated below:\nEmployers'(Compulsory) Liability Insurance of 5 million GBP\nPublic Liability Insurance of 10 million GBP",
          "appliesTo": [
            "supplier"
          ],
          "description": "The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports.\nIf a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.\nIf a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out. Tenderers should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower\ncredit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected."
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "4C.1.2 - The tenderer will be required to provide one relevant example to demonstrate their experience and knowledge to deliver the services as described in the Specification. Your response should make reference to the screening level in line with PAS97:2021 Level 2 and describe all elements of the end to end mail screening services provided."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-5276",
      "name": "Scottish Parliamentary Corporate Body",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH99 1SP",
        "countryName": "United Kingdom",
        "streetAddress": "The Scottish Parliament, Procurement Services"
      },
      "details": {
        "url": "http://www.parliament.scot",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Devolved Parliament"
          },
          {
            "scheme": "COFOG",
            "description": "Legislative Body"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Parliamentary Corporate Body"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "email": "nadia.smith@parliament.scot"
      }
    },
    {
      "id": "GB-FTS-10601",
      "name": "Scottish Government",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G2 8EA",
        "countryName": "United Kingdom",
        "streetAddress": "4 Atlantic Quay, 70 York St"
      },
      "details": {
        "url": "http://www.scotland.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482"
      },
      "identifier": {
        "legalName": "Scottish Government"
      },
      "contactPoint": {
        "email": "ceu@gov.scot",
        "telephone": "+44 1412420133"
      }
    },
    {
      "id": "GB-FTS-14869",
      "name": "Edinburgh Sheriff Court House",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Course House, 27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court House"
      },
      "contactPoint": {
        "email": "procurement@parliament.scot"
      }
    }
  ],
  "language": "en",
  "description": "Please note that there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach.\nBidders will be required to complete an online Supplier Assurance Questionnaire using the Cyber Security Procurement Support Tool\n(CSPST). A link to CSPST can be found here: https://cyberassessment.gov.scot.\nThe questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the SPCB’s assessment of\ncyber risk.\nFor this contract, minimum requirements also include the holding of Cyber Essentials (or equivalent)\nFurther details can be found in the Tender Invitation Letter. A contract condition for this procurement requires the bidder to comply with\nminimum security requirements.\nInsurance levels:\nEmployers liability: 5m\nPublic liability: 10m\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18680. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:653859)",
  "initiationType": "tender"
}