Find a TenderAwarded
Published 17 Sept 2024, 12:05 BST

Official UK procurement notice

Charles Darwin School - Cleaning Tender

Official notice

Authority: Charles Darwin School - Cleaning Tender (Education)·Consortium: 2 public authorities

ServicesRestricted procedureSME suitable
Published estimate£1,804,140≈ £361k / year
Submissions closed 25 Oct 2024awarded 24 Feb 2025
Awarded to Independent Catering Management Ltd, Pendergate Ltd t/a Kindred2 awards
Contract term 5 yrsends 31 Mar 2030 · starts 1 Apr 2025

What is being bought

Published requirement description

The supplier is to provide excellent cleaning services for Charles Darwin School in Kent.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Charles Darwin School is a creative and dynamic school in Biggin Hill, Kent, where our…Awarded 5 yrsPublished value£1,804,140

Charles Darwin School is a creative and dynamic school in Biggin Hill, Kent, where our 1316 students flourish and make excellent progress. Above all, we want our students to enjoy their learning experiences and to leave with skills, values and memories that will stay with them throughout their adult lives and equip them for future employment.

We have calm, positive and engaging learning environments where students are encouraged to explore their learning and develop the knowledge and skills to be successful. We have high expectations of our students and their attitudes to learning, where we seek a cleaning contractor to support our high standards in the services they provide for our school.

Charles Darwin is part of the Inicio Trust. Further information about the school can be obtained here: www.cdarwin.com ↗

Tender information:

The successful tenderer will be required to provide cleaning services to Charles Darwin School.

The contract term being tendered is for two years and 5 months, from 1st April 2025 – 1st September 2027. There is an option for a further extension period for up to two additional years to 31st August 2029.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The school currently run their cleaning services in house and are keen to secure a high quality cleaning service whereby it’s students are able to enjoy excellence in education, supported by excellently kept facilities.

The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of it’s ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.

The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to it’s students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to it’s highest abilities, at all times.

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: South East · Kent
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (2)
  • Criterion 1: 65%
  • Criterion 1: 35%
Published award criteria (2)
  • Criterion 1: 65
  • Criterion 1: 35
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Sept 2024, 12:05 BST
Last source update
6 Oct 2025, 14:05 BST
FTS notice number
2025/S 000-062536
Classification (CPV)
School cleaning services
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-049b75 Find a Tender

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=974967909 GO Reference: GO-2025106-PRO-32635588

How it was run

Official notice
Submission deadline
25 Oct 2024, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

25 Oct 2024 → 6 Oct 2025 · 4 dates
  1. Submission deadline
    25 Oct 2024, 12:00 BST
  2. Invitations to tender expected
    8 Nov 2024
  3. Contract starts
    1 Apr 2025, 00:00 BST
  4. Notice published375 days ago
    6 Oct 2025, 14:05 BST

Notice history

2 events · 3 releases on Find a Tender · since 9 Sept 2025
  1. Status changed to complete
    9 Sept 2025, 11:28 BST
  2. Buyer details updated
    6 Oct 2025, 14:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £3,400,0682 contracts exc. VAT
Bids received 64 from SMEs
Contracts signed 2latest 24 Feb 2025
Awarded toValueDateStatus
Independent Catering Management Ltd——Awarded
Pendergate Ltd t/a Kindred——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad4——

Contracting authority & participating public bodies

2 public bodies on the notice

Charles Darwin School - Cleaning Tender

Contracting authorityEducationBody governed by public lawEducation PLCW-6864-PMVP Jail Lane, Biggin Hill, Kent, South East, TN16 3AUContact name, email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • Charles Darwin SchoolReview body Kent

Bidders & participating suppliers

2 commercial parties on the notice
  • Independent Catering Management LtdAwarded supplier03222546 8-10 South Street,, Epsom, Surrey, South East, KT18 7PFContact email
  • Pendergate Ltd t/a KindredAwarded supplier2289025 Pendergate House, 122 Great North Road, Hatfield, East of England, AL9 5JNContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria