Official UK procurement notice
LUV01365 Invitation to tender for promotional Items and branded garments for retail with pop up and on line shop
Authority: The University of Leicester (Education)
What is being bought2 lots · detail below
Published requirement descriptionLUV01365 2.1The University is seeking to appoint suppliers to a two-lot framework agreement for the supply of promotional goods and branded garments. The framework will support University marketing, retail, and graduation-related activity over a period of three years, with the option to extend by one further year at the University’s discretion.
The framework will be divided into two distinct lots as described below.
Lot 1 – Supply of Promotional Items
Number of suppliers to be awarded: Up to 2 suppliers
Estimated annual spend, approximately £100,000
Lot 2 – Branded Garments for Retail and provision of Pop-Up and on-line Shop
Number of suppliers to be awarded: 1 supplier
Estimated annual spend: Approximately £57,000
To view this notice, please click here:
universityofleicester.delta-esourcing.com/delta/viewNotice.html ↗
CPV: Garments · Information and promotion products · Promotional services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 9 bids received · 2 suppliers appointed
- Framework period
- 4 yrs from 1 Dec 2025
- Supplier levy on call-offs (max %)
- n/a
Published description of the framework
Lot 1 - Promotional items. There will be two suppliers appointed to this Lot. Prices will be determined by mini competition, with selection process taking into account price and quality of goods offered.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Supply of Promotional ItemsAwardedPublished value£400,000
Supply of a range of promotional merchandise printed with the University’s approved branding/logos.
Lot #2Supply of branded garments for retail and provision of pop-up and on-line shopAwardedPublished value£228,000
Branded garments for retail and provision of pop-up shop at graduations and potentially other ad hoc events and on-line shop
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Technical capacity / Experience: 5%
- Modern Slavery: 10%
- Response to scope: 10%
- Response to interfaces / dependencies: 5%
- Response to Operation of the framework: 10%
- Response to Account Management: 5%
- Price: 40%
- Social Value: 10%
- Sustainability: 5%
Published award criteria (9)
- Price
- Technical capacity / Experience
- Sustainability
- Modern Slavery
- Response to scope
- Response to interfaces / dependencies
- Response to Operation of the framework
- Response to Account Management
- Social Value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “LUV01365 Invitation to tender for promotional Items and branded…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jul 2025, 16:05 BST
- Last source update
- 18 Feb 2026, 14:05 GMT
- Award evaluation window
- Submission end – 20 Oct 2025
- Authority reference
LUV01365- FTS notice number
2025/S 000-039396- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-055df2Find a Tender
How it was run
Official notice- Appointment period ends
- 22 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · n/a
Timeline
11 Jul 2025 → 18 Feb 2026 · 7 dates- Tender notice published11 Jul 2025, 16:05 BST
- Admission / appointment period endsperiod end, not a bid countdown22 Aug 2025, 12:00 BST
- Award decision expected by365 days ago20 Oct 2025, 23:59 BST
- Contract starts324 days ago1 Dec 2025
- Assessment summaries sent273 days ago21 Jan 2026
- Standstill ends260 days ago2 Feb 2026, 23:59 GMT
- Latest notice published244 days ago18 Feb 2026, 14:05 GMT
Notice history
8 events · 5 releases on Find a Tender · since 11 Jul 2025- Tender notice published11 Jul 2025, 16:05 BSTUK4
- Tender notice published1 Aug 2025, 12:06 BSTUK4
- Deadline moved to 22 Aug 2025, 12:00 BST1 Aug 2025, 12:06 BST+7 days · was 15 Aug 2025, 12:00 BST
- Contract award notice published22 Jan 2026, 14:05 GMTUK6
- Status changed to complete22 Jan 2026, 14:05 GMT
- Contract signature expected5 Feb 2026, 23:59 GMTscheduled
- Contract award notice published17 Feb 2026, 15:37 GMTUK6
- Contract details notice published18 Feb 2026, 14:05 GMTUK7
Published amendments (1)
Tender return date has been extended by one week from midday on 15th August 2025 to midday on 22nd August 2025.
Routine re-releases (5)
- 2025-08: 1 release · 1 Aug 2025
- 2025-07: 1 release · 11 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Supply of Promotional Items1 award | |||
| Allwag Promotions Ltd, Nivart Ltd T/A Extravaganza Promotional MerchandiseSME1 Mar 2026 – 28 Feb 2030 | £400,000 | 21 Jan 2026 | Awarded |
| Lot 2 · Supply of branded garments for retail and provision of pop-up and on-line shop1 award | |||
| supplier not published | — | 17 Feb 2026 | Awarded |
Contracts
Contract 1 · Allwag Promotions Ltd, Nivart Ltd T/A Extravaganza Promotional MerchandiseSME
- Signed
- 12 Feb 2026
- Value
- £400,000
- Period
- 1 Mar 2026 – 28 Feb 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply of Promotional Items | 9final-stage tenders | 9 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- Allwag Promotions LtdFramework contractor
- Nivart LtdFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender