Find a TenderAwarded

Published 22 Sept 2023, 12:59 BST

Official UK procurement notice

Lotted Term Framework for the management and manufacture of research drugs including over-labelling, storage and distribution to trial sites, and associated trial monitoring services

Authority: University of Dundee (Education)

Framework agreement7 lotsServicesOpen procedureSME suitableMax 7 lots to bid

Sectors: Medical Devices & Pharma (33)Transport & Passenger Services (60)Supporting and auxiliary transport services; travel agencies services (63)

+2 more

Research & Development (R&D) (73)Business Services & Consultancy (79)

Delivery: UK

Framework ceiling (notional)£1,000,000total for 7 lots · framework ceiling, not attributable revenue

Submissions closed 27 Nov 2023awarded 18 Apr 2024

Lots 7max 7 to bid

What is being bought7 lots · detail below

Published requirement description

This Lotted Term Framework is required in order to provide a quick route to market for smaller clinical trials being conducted by Tayside Clinical Trials Unit (TCTU) in respect of the management and manufacture of research drugs, including (as necessary) over-labelling, storage and distribution , and trial monitoring services

CPV: Pharmaceutical products · Printing and distribution services · Research services · Storage and warehousing services · Transport services (excl. Waste transport)

How this framework works

From the published notice

Places: up to 21 suppliers · 4 bids on the busiest of 6 lots (0.2 per place) · 4 appointed

Lots and requirements (7)Procurement structure

7 lots · no lot values published · a supplier may bid for at most 7 of them · evaluation weights differ by lot

Lot #1Manufacture of Trial DrugsAwardedRenewal

Supply and/or Manufacture of Clinical Trial drugs on a project by project basis (service provider(s) will be appointed via Mini Competition under the relevant Lot of the Framework)

Delivery: UK · Could be anywhere in UK or overseas depending on clinical trial

Extensions: Option to extend framework for 2 x 12 months after initial 2 year term, subject to satisfactory performance and ongoing need.Variant bids: not allowed

33600000 Pharmaceutical products

Lot #2Over-labelling Services (Labelling & Secondary Packaging)AwardedRenewal

Provision of Over-labelling Services (Labelling & Secondary Packaging) in support of smaller clinical trials being conducted by Tayside Clinical Trials Unit (TCTU), University of Dundee.

Delivery: UK · Determined on a project by project basis.

Extensions: 2 x 12 months, subject to satisfactory performance by the appointed service provider(s) and ongoing need.Variant bids: not allowed

79824000 Printing and distribution services

Lot #3Storage of Research DrugsAwardedRenewal

Lot 3 of the Framework - Storage

Delivery: UK · Dependent on on the location of the appointed service provider(s) and clinical trial location

Extensions: 2 x 12 month extensions, subject to satisfactory performance and ongoing need.Variant bids: not allowed

63120000 Storage and warehousing services

Lot #4Distribution of Trial Drugs and Placebos to UK and/or international sitesAwardedRenewal

This Lot relates to the distribution of Clinical Trial Drugs to participating UK and/or international trial sites. Additional information: Foe detailed information, please see attached tender documents.

Delivery: UK · Dundee, but trial sites could be anywhere in the UK and potentially overseas.

Extensions: 2 x 12 months, subject to satisfactory performance and ongoing need by the University. · 2 x 12 months, subject to satisfactory performance and ongoing need by the University.Variant bids: not allowed

60000000 Transport services (excl. Waste transport)

Lot #5Importation of Research DrugsAwardedRenewal

Lotted Term Framework for the Management and manufacture of Research Drugs.

Delivery: UK · Based in Dundee but could have Clinical Trial Sites across the UK and/or abroad.

Extensions: 2 x 12 month extension(s), subject to satisfactory performance an ongoing need.Variant bids: not allowed

79824000 Printing and distribution services

Lot #6QP ReleaseAwardedRenewal

Lotted Term Framework for the management and manufacture of research drugs including over-labelling, storage and distribution to trial sites, and trial monitoring services

Delivery: UK · Dundee but could have sites all over the UK and potentially overseas dependent on the trial.

Extensions: 2 x 12 months subject to satisfactory performance and ongoing need.Variant bids: not allowed

73110000 Research services

Lot #7Trial Monitoring ServicesRenewal

Lot 7 relates to Trial Monitoring Services for any Clinical trials that may require them.

Delivery: UK · Based in Dundee but trials could be anywhere in the UK and/or overseas.

Extensions: 2 x 12 month extensions after initial 2 year term, subject to satisfactory performance and ongoing need.Variant bids: not allowed

73110000 Research services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price
1 · Manufacture of Trial Drugs	40%	60%
2 · Over-labelling Services (Labelling & Secondary Packaging)	40%	60%
3 · Storage of Research Drugs	40%	60%
4 · Distribution of Trial Drugs and Placebos to UK and/or international sites	40%	60%
5 · Importation of Research Drugs	40%	60%
6 · QP Release	40%	60%
7 · Trial Monitoring Services	40%	60%

Conditions of participation1

Suitability
MHRA Certificate of GMP Compliance of a Manufacturer/Manufacturer's Authorisation - IMP with named Qualified Person (QP).

What this means for your bid

Price carries 60 points on every lot: a 10% discount moves about 6 points.
“Lotted Term Framework for the management and manufacture of research…” is a framework: the contest is a place on its panel, up to 21 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 22 Sept 2023, 12:59 BST
Last source update: 1 May 2024, 15:48 BST
Award evaluation window: 27 Oct 2023 – …
Authority reference: UoD-LAB432-TC-2023
FTS notice number: 2024/S 000-014102
Classification (CPV): Pharmaceutical productsPrinting and distribution servicesResearch servicesStorage and warehousing servicesTransport services (excl. Waste transport)
Delivery area: UK
Official registry OCID: ocds-h6vhtk-040307 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As detailed in tender documents

Publisher note: (SC Ref:764791)

How it was run

Official notice

Run through: portal not identified

Language: EN

Tender documents are also served through a separate tool: http://www.publicontractsscotland.gov.uk ↗

Appointment period ends: 27 Nov 2023, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 27 Oct 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publicontractsscotland.gov.uk ↗

Timeline

27 Oct 2023 → 1 May 2024 · 4 dates

Bids opened
27 Oct 2023, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
27 Nov 2023, 12:00 GMT
Bids must remain valid until
30 Nov 2023, 23:59 GMT
Notice published
1 May 2024, 15:48 BST

Notice history

4 events · 5 releases on Find a Tender · since 11 Oct 2023

Deadline moved to 17 Nov 2023, 12:00 GMT
11 Oct 2023, 12:05 BST
+21 days · was 27 Oct 2023, 12:00 BST
Deadline moved to 24 Nov 2023, 12:00 GMT
16 Nov 2023, 11:58 GMT
+7 days · was 17 Nov 2023, 12:00 GMT
Deadline moved to 27 Nov 2023, 12:00 GMT
24 Nov 2023, 12:08 GMT
+3 days · was 24 Nov 2023, 12:00 GMT
Status changed to complete
1 May 2024, 15:48 BST

Published amendments (3 · 3 deadline changes)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	27 Oct 2023	17 Nov 2023	+21 d
—	Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6	30 Nov 2023	15 Dec 2023	+15 d
—	Bid openingConditions for opening of tenders · IV.2.7	27 Oct 2023	17 Nov 2023	+21 d
—	DeadlineTime limit · IV.2.2	17 Nov 2023	24 Nov 2023	+7 d
—	Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6	15 Dec 2023	13 Jan 2024	+29 d
—	Bid openingConditions for opening of tenders · IV.2.7	17 Nov 2023	24 Nov 2023	+7 d
—	DeadlineTime limit · IV.2.2	24 Nov 2023	27 Nov 2023	+3 d
—	Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6	13 Jan 2024	27 Jan 2024	+14 d
—	Bid openingConditions for opening of tenders · IV.2.7	24 Nov 2023	27 Nov 2023	+3 d

Required to revise tender documents.

Tenderer requested extension.

Some suppliers struggling with SPD

Routine re-releases (5)

2023-10: 1 release · 11 Oct 2023
2023-09: 1 release · 22 Sept 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Bids received 44 from SMEs · busiest of 6 lots

Contracts signed 6latest 18 Apr 2024

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £166,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Storage of Research Drugs
Signed
18 Apr 2024
Value
ceiling above
Status
active
Distribution of Trial Drugs and Placebos to UK and/or international sites
Signed
18 Apr 2024
Value
ceiling above
Status
active
Importation of Research Drugs
Signed
18 Apr 2024
Value
ceiling above
Status
active
QP Release
Signed
18 Apr 2024
Value
ceiling above
Status
active
Over-labelling Services (Labelling & Secondary Packaging)
Signed
18 Apr 2024
Value
ceiling above
Status
active
Manufacture of Trial Drugs
Signed
18 Apr 2024
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Manufacture of Trial Drugs	4bids · 4 electronic · 4 from abroad	4	—	—
2 · Over-labelling Services (Labelling & Secondary Packaging)	4bids · 4 electronic · 4 from abroad	4	—	—
3 · Storage of Research Drugs	4bids · 4 electronic · 4 from abroad	4	—	—
4 · Distribution of Trial Drugs and Placebos to UK and/or international sites	4bids · 4 electronic · 4 from abroad	4	—	—
5 · Importation of Research Drugs	4bids · 4 electronic · 4 from abroad	4	—	—
6 · QP Release	4bids · 4 electronic · 4 from abroad	4	—	—

Contracting authority & participating public bodies

University of Dundee

Contracting authorityEducationBody governed by public lawEducation Procurement, 3rd Floor, Tower Building, Nethergate, Dundee, Scotland, DD1 4HNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Dundee Sheriff CourtReview body Dundee

Framework contractors & participating bidders

4 commercial parties on the notice

Calderdale and Huddersfield NHS Foundation Trust trading as "Huddersfield Pharmacy Specials"Framework contractor Gate 2 Acre mills, School Street West, Huddersfield, UK, HD3 3ETContact phone
Eramol UKFramework contractor Unit 9 North Downs Business Park, Limepit Lane, Sevenoaks, UK, TN13 2TLContact phone
IPS PharmaFramework contractor 41 Central Avenue, West Molesey, South East, KT8 2QZContact phone
Rachel CurranFramework contractor Unit 28, Heol Klockner, Heads of the Valleys Ind Est, Rhymney, UK, NP8 1DSContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria