Official UK procurement notice
Lothian Health Board Oncology Management System, Treatment Planning System, Stereotactic Radiotherapy Treatment Planning System and DICOM Archive
Authority: NHS Lothian (NHS & healthcare)
What is being bought4 lots · detail below
Published requirement descriptionLothian Health Board (more commonly known as NHS Lothian) operates the Edinburgh Cancer Centre (based at the Western General Hospital) and has a requirement to replace its Radiotherapy Oncology Management System (OMS), Treatment Planning System (TPS), Stereotactic Radiotherapy Treatment Planning System (SRT-TPS) and DICOM Archive (DA) under the Scottish Government’s
Radiotherapy Capital Equipment Replacement Programme (CERP).
This NHS Requirement includes the provision for the purchase of the following Products:
Lot 1: Oncology Management System (OMS)
Lot 2: Treatment Planning System (TPS)
Lot 3: Stereotactic Radiotherapy Treatment Planning System (SRT-TPS)
Lot 4: Radiotherapy DICOM Archive (DA)
Contractors may tender for any single, or multiple lots, up to and including all 4 lots.
Separate tenders should be submitted for each lot.
Contractors may submit more than 1 tender for any given lot.
A single tender for more than 1 lot combined will not be considered.
CPV: Radiotherapy devices and supplies · Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 4 of them · evaluation weights differ by lotLot #1Oncology Management System (OMS)
An Oncology Management System (OMS) to replace the existing system installed in 2016, as per the NHS Requirement document within the ITT. Additional information: Contractors may tender for any single, or multiple lots, up to and including all 4 lots.
Separate tenders should be submitted for each lot.
Contractors may submit more than 1 tender for any given lot.
A single tender for more than 1 lot combined will not be considered.
Lot #2Treatment Planning System (TPS)
A Treatment Planning System (TPS) to replace the existing system installed in 2016, as per the NHS Requirement document within the ITT. Additional information: Contractors may tender for any single, or multiple lots, up to and including all 4 lots.
Separate tenders should be submitted for each lot.
Contractors may submit more than 1 tender for any given lot.
A single tender for more than 1 lot combined will not be considered.
Lot #3Stereotactic Radiotherapy Treatment Planning System (SRT-TPS)
A Stereotactic Radiotherapy Treatment Planning System (SRT-TPS) to replace the existing system installed in 2016, as per the NHS Requirement document within the ITT. Additional information: Contractors may tender for any single, or multiple lots, up to and including all 4 lots.
Separate tenders should be submitted for each lot.
Contractors may submit more than 1 tender for any given lot.
A single tender for more than 1 lot combined will not be considered.
Lot #4DICOM Archive (DA)
A DICOM Archive (DA) to replace the existing system installed in 2016, as per the NHS Requirement document within the ITT. Additional information: Contractors may tender for any single, or multiple lots, up to and including all 4 lots.
Separate tenders should be submitted for each lot.
Contractors may submit more than 1 tender for any given lot.
A single tender for more than 1 lot combined will not be considered.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Oncology Management System (OMS) | 70% | 30% | |
| 2 · Treatment Planning System (TPS) | 70% | 30% | |
| 3 · Stereotactic Radiotherapy Treatment Planning System (SRT-TPS) | 70% | 30% | |
| 4 · DICOM Archive (DA) | 70% | 30% |
- Condition of participationno text publishedMinimum: 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover for the last 3 years of: Lot 1 OMS - GBP2.3m Lot 2 TPS - GBP1.0m Lot 3 SRT-TPS - GBP0.5m Lot 4 DA - GBP0.4m. 4B.2.1 Bidders will be required to have a minimum yearly turnover for the last 3 years in the b…
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Sept 2021, 13:24 BST
- Last source update
- 7 Sept 2021, 13:24 BST
- Award evaluation window
- 10 Sept 2021 – …
- Authority reference
SLC818/2021- FTS notice number
2021/S 000-022148- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d0d6Find a Tender
- Electronic trading
- electronic ordering
- Review procedure
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: The estimated value referred to in Section II.1.5 covers the contract duration of all four lots of the framework agreement. Contractors may tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should be submitted for each lot. Contractors may submit more than 1 tender for any given lot. A single tender for more than 1 lot combined will not be considered. Tenders for each lot will be evaluated separately and an award for each lot made separately. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18751. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:661581)
How it was run
Official notice- Submission deadline
- 17 Sept 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 10 Sept 2021, 12:00 BST
Timeline
7 Sept 2021 → 17 Sept 2021 · 3 dates- Notice published7 Sept 2021, 13:24 BST
- Bids opened10 Sept 2021, 12:00 BST
- Submission deadline17 Sept 2021, 12:00 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 17 Sept 2021, 12:00 BST7 Sept 2021, 13:24 BST+7 days · was 10 Sept 2021, 12:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Sept 2021 | 17 Sept 2021 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Sept 2021 | 17 Sept 2021 | +7 d |
The Tender deadline has been extended by one week following receipt and review of a Supplier request.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sherriff Court HouseReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.