Find a TenderAwardedContract details notice
Published 16 Oct 2025, 17:02 BST

Official UK procurement notice

Contract for the Collection and Reprocessing of Bagged & Unbagged Paper and card

Official notice

Authority: City & County of Swansea (Local council)

3 lotsServicesOpen procedureAbove thresholdSME suitable
Published estimate£2,700,000envelope for 3 lots · £3,220,000 inc. VAT
Submissions closed 17 Nov 2025awarded 12 Feb 2026
Awarded to PW Commercial Co.Ltd3 awards
Contract term 2 yrsends 21 Dec 2027 · up to 21 Dec 2032 with extensions · starts 22 Dec 2025

What is being bought3 lots · detail below

Published requirement description

Contract for the collection, haulage and reprocessing of paper and card. Lot 1 bagged paper and card, lot 2 unbagged paper and card (we will be switching from bagged to unbagged during the contract)

  • The authority expects to re-tender this requirement around 19 Dec 2025, 23:59 GMT.
  • No preliminary market engagement: Pre Market Engagement Undertaken prior to PA2023 Legislation.

CPV: Refuse and waste related services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£2,700,000 together) · same evaluation weights on every lot
Lot #1Bagged Mixed Paper and CardboardAwardedRenewal 2 yrsSMEPublished value£1,050,000

In 2023/24 a combined total of approximately 8,600 tonnes of mixed paper and cardboard was collected with single use plastic sacks used as a collection medium

Contract period: 22 Dec 2025 – 21 Dec 2027 (2 yrs) · up to 21 Dec 2032 with extensionsValue: £1,050,000 exc. VAT · £1,250,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: An option to extend for a further period of up to 60 months.
Lot #2Unbagged Paper and CardboardAwardedRenewal 2 yrsSMEPublished value£1,050,000

In 2023/24 a combined total of approximately 8,600 tonnes of mixed paper and cardboard was collected with single use plastic sacks used as a collection medium. Residents requiring collection of large pieces of cardboard (boxes etc.) at the kerbside are requested to fold the material and place unbagged alongside the bags for collection, or alternatively deposit directly at one of our HWRC’s.

Contract period: 22 Dec 2025 – 21 Dec 2027 (2 yrs) · up to 21 Dec 2032 with extensionsValue: £1,050,000 exc. VAT · £1,250,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: An option to extend for up to a further period of 60 months
Lot #3Baled CardboardAwardedRenewal 2 yrsSMEPublished value£600,000

In 2023/24 the council collected around 2,600 tonnes of cardboard boxes from businesses throughout the county. The cardboard is baled and stored prior to collection by the re-processor

Contract period: 22 Dec 2025 – 21 Dec 2027 (2 yrs) · up to 21 Dec 2032 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: An Option to extend for a further period of up to 60 months

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 46%Price: 54%
Published award criteria (2)
  • Quality
  • Price
Lot distribution rule: Lot 1 – Bagged Mixed Paper and Cardboard Lot 2 – Unbagged Mixed Paper and Cardboard Lot 3 – Bales Cardboard
What this means for your bid
  • Price carries 54 of 100 points: a 10% discount moves about 5.4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 19 Dec 2025
First published
16 Oct 2025, 17:02 BST
Last source update
17 Mar 2026, 15:21 GMT
Award evaluation window
Submission end – 15 Dec 2025
Authority reference
CCS-24-330
FTS notice number
2025/S 000-066070
Latest notice
Contract details notice (UK7)
Classification (CPV)
Refuse and waste related services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-05ce5d Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
17 Nov 2025
Clarification deadline
10 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

Project ref No. 60793 & ITT Ref No. 120585 Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Thanks

Timeline

16 Oct 2025 → 17 Mar 2026 · 8 dates
  1. Tender notice published366 days ago
    16 Oct 2025, 17:02 BST
  2. Clarification questions by341 days ago
    10 Nov 2025, 12:00 GMT
  3. Submission deadline334 days ago
    17 Nov 2025
  4. Award decision expected by305 days ago
    15 Dec 2025, 23:59 GMT
  5. Contract starts299 days ago
    22 Dec 2025
  6. Assessment summaries sent246 days ago
    13 Feb 2026
  7. Standstill ends231 days ago
    27 Feb 2026, 23:59 GMT
  8. Latest notice published214 days ago
    17 Mar 2026, 15:21 GMT

Notice history

5 events · 3 releases on Find a Tender · since 16 Oct 2025
  1. Tender notice published
    16 Oct 2025, 17:02 BST
    UK4
  2. Contract award notice published
    18 Feb 2026, 12:47 GMT
    UK6
  3. Status changed to complete
    18 Feb 2026, 12:47 GMT
  4. Contract signature expected
    27 Feb 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    17 Mar 2026, 15:21 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £1,624,3502 awards exc. VAT
Bids received 44 from SMEs
Contracts signed 2latest 5 Mar 2026
Awarded toValueDateStatus
Lot 1 · Bagged Mixed Paper and Cardboard1 award
PW Commercial Co.LtdSME1 Mar 2026 – 29 Feb 2028 · up to 28 Feb 2033Extensions: Up to 60 months extension£812,17512 Feb 2026Awarded
Lot 2 · Unbagged Paper and Cardboard1 award
PW Commercial Co.LtdSMELot 2 – Unbagged Mixed Paper and Cardboard1 Mar 2026 – 29 Feb 2028 · up to 28 Feb 2033Extensions: Up to 60 months possible extension£812,17512 Feb 2026Awarded
Lot 3 · Baled Cardboard1 award
supplier not published—12 Feb 2026Awarded

Contracts

  • Lot1: Contract for the Collection and Reprocessing of Bagged & Unbagged Paper and card · PW Commercial Co.LtdSME

    Signed
    5 Mar 2026
    Value
    £812,175
    Period
    5 Mar 2026 – 1 Mar 2028 · up to 1 Mar 2033 with extensions
    Status
    active
    Extensions
    An option to extend for up to a further period of up to 60 months justification for setting key performance indicators:

    No agreed KPIs: It is not more than £5 million including VAT

  • Lot2: Contract for the Collection and Reprocessing of Bagged & Unbagged Paper and card · PW Commercial Co.LtdSME

    Signed
    5 Mar 2026
    Value
    £812,175
    Period
    5 Mar 2026 – 1 Mar 2028 · up to 1 Mar 2033 with extensions
    Status
    active
    Extensions
    An option to extend for up to a further period of up to 60 months

    No agreed KPIs: It is not more than £5 million including VAT

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Bagged Mixed Paper and Cardboard2final-stage tenders20—
2 · Unbagged Paper and Cardboard2final-stage tenders20—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender