Official UK procurement notice
Contract for the Collection and Reprocessing of Bagged & Unbagged Paper and card
Authority: City & County of Swansea (Local council)
What is being bought3 lots · detail below
Published requirement descriptionContract for the collection, haulage and reprocessing of paper and card. Lot 1 bagged paper and card, lot 2 unbagged paper and card (we will be switching from bagged to unbagged during the contract)
- The authority expects to re-tender this requirement around 19 Dec 2025, 23:59 GMT.
- No preliminary market engagement: Pre Market Engagement Undertaken prior to PA2023 Legislation.
CPV: Refuse and waste related services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£2,700,000 together) · same evaluation weights on every lotLot #1Bagged Mixed Paper and CardboardAwardedRenewalPublished value£1,050,000
In 2023/24 a combined total of approximately 8,600 tonnes of mixed paper and cardboard was collected with single use plastic sacks used as a collection medium
Lot #2Unbagged Paper and CardboardAwardedRenewalPublished value£1,050,000
In 2023/24 a combined total of approximately 8,600 tonnes of mixed paper and cardboard was collected with single use plastic sacks used as a collection medium. Residents requiring collection of large pieces of cardboard (boxes etc.) at the kerbside are requested to fold the material and place unbagged alongside the bags for collection, or alternatively deposit directly at one of our HWRC’s.
Lot #3Baled CardboardAwardedRenewalPublished value£600,000
In 2023/24 the council collected around 2,600 tonnes of cardboard boxes from businesses throughout the county. The cardboard is baled and stored prior to collection by the re-processor
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 54 of 100 points: a 10% discount moves about 5.4 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 19 Dec 2025
- First published
- 16 Oct 2025, 17:02 BST
- Last source update
- 17 Mar 2026, 15:21 GMT
- Award evaluation window
- Submission end – 15 Dec 2025
- Authority reference
CCS-24-330- FTS notice number
2025/S 000-066070- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ce5dFind a Tender
How it was run
Official notice- Submission deadline
- 17 Nov 2025
- Clarification deadline
- 10 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Project ref No. 60793 & ITT Ref No. 120585 Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: etenderwales.bravosolution.co.uk ↗
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
- Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
- Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: [email protected]
— Phone: +44 8003684850
Thanks
Timeline
16 Oct 2025 → 17 Mar 2026 · 8 dates- Tender notice published366 days ago16 Oct 2025, 17:02 BST
- Clarification questions by341 days ago10 Nov 2025, 12:00 GMT
- Submission deadline334 days ago17 Nov 2025
- Award decision expected by305 days ago15 Dec 2025, 23:59 GMT
- Contract starts299 days ago22 Dec 2025
- Assessment summaries sent246 days ago13 Feb 2026
- Standstill ends231 days ago27 Feb 2026, 23:59 GMT
- Latest notice published214 days ago17 Mar 2026, 15:21 GMT
Notice history
5 events · 3 releases on Find a Tender · since 16 Oct 2025- Tender notice published16 Oct 2025, 17:02 BSTUK4
- Contract award notice published18 Feb 2026, 12:47 GMTUK6
- Status changed to complete18 Feb 2026, 12:47 GMT
- Contract signature expected27 Feb 2026, 23:59 GMTscheduled
- Contract details notice published17 Mar 2026, 15:21 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Bagged Mixed Paper and Cardboard1 award | |||
| PW Commercial Co.LtdSME1 Mar 2026 – 29 Feb 2028 · up to 28 Feb 2033Extensions: Up to 60 months extension | £812,175 | 12 Feb 2026 | Awarded |
| Lot 2 · Unbagged Paper and Cardboard1 award | |||
| PW Commercial Co.LtdSMELot 2 – Unbagged Mixed Paper and Cardboard1 Mar 2026 – 29 Feb 2028 · up to 28 Feb 2033Extensions: Up to 60 months possible extension | £812,175 | 12 Feb 2026 | Awarded |
| Lot 3 · Baled Cardboard1 award | |||
| supplier not published | — | 12 Feb 2026 | Awarded |
Contracts
Lot1: Contract for the Collection and Reprocessing of Bagged & Unbagged Paper and card · PW Commercial Co.LtdSME
- Signed
- 5 Mar 2026
- Value
- £812,175
- Period
- 5 Mar 2026 – 1 Mar 2028 · up to 1 Mar 2033 with extensions
- Status
- active
- Extensions
- An option to extend for up to a further period of up to 60 months justification for setting key performance indicators:
No agreed KPIs: It is not more than £5 million including VAT
Lot2: Contract for the Collection and Reprocessing of Bagged & Unbagged Paper and card · PW Commercial Co.LtdSME
- Signed
- 5 Mar 2026
- Value
- £812,175
- Period
- 5 Mar 2026 – 1 Mar 2028 · up to 1 Mar 2033 with extensions
- Status
- active
- Extensions
- An option to extend for up to a further period of up to 60 months
No agreed KPIs: It is not more than £5 million including VAT
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Bagged Mixed Paper and Cardboard | 2final-stage tenders | 2 | 0 | — |
| 2 · Unbagged Paper and Cardboard | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Print Waste - PW Commercial Co. LtdAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender