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Published 14 Nov 2025, 13:48 GMT

Official UK procurement notice

Fresh Sandwiches · UK public procurement notice

Official notice

Procurement agent: Belfast Health & Social Care Trust·On behalf of: Regional Business Services Organisation, Procurement and Logistics Service

5 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: Northern Ireland (UKN0)
Published estimate£3,591,623envelope for 5 lots · £3,591,623 inc. VAT · 1 value update
Submissions closed 22 Jun 2026awarded 29 Jul 2026
Awarded to FRESHWAYS, The Brunch Box Sandwich Company Limited5 awards
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026

What is being bought5 lots · detail below

Published requirement description

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) sought through this tender opportunity to appoint suppliers for the supply and delivery of Fresh Sandwiches to Health and Social Care Northern Ireland (HSCNI).

CPV: Food, beverages, tobacco and related products · Miscellaneous food products · Pasta products · Prepared bread products · Prepared pasta · Prepared sandwiches · Sandwiches

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£3,591,623 together) · same conditions of participation on every lot
Lot #1Belfast Health and Social Care Trust Geographical AreaAwardedRenewal 3 yrsPublished value£232,379

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) seeks through this tender opportunity to appoint a supplier for the supply and delivery of Fresh Sandwiches to Belfast Health and Social Care Trust Geographical Area.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £232,379 exc. VAT · £232,379 inc. VAT
Delivery: Northern Ireland
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. · The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
15000000 Food, beverages, tobacco and related products15800000 Miscellaneous food products15811500 Prepared bread products15811510 Sandwiches15811511 Prepared sandwiches15850000 Pasta products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the Tender documentation.

  • Technical & professional ability

    As stated in the Tender documentation.

Lot #2Northern Health and Social Care Trust Geographical AreaAwardedRenewal 3 yrsPublished value£325,948

The source published no individual description for this lot.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £325,948 exc. VAT · £325,948 inc. VAT
Delivery: Northern Ireland
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. · The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
15000000 Food, beverages, tobacco and related products15800000 Miscellaneous food products15811500 Prepared bread products15811510 Sandwiches15811511 Prepared sandwiches15850000 Pasta products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the Tender documentation.

  • Technical & professional ability

    As stated in the Tender documentation.

Lot #3South Eastern Health and Social Care Trust Geographical AreaAwardedRenewal 3 yrsPublished value£946,025

The source published no individual description for this lot.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £946,025 exc. VAT · £946,025 inc. VAT
Delivery: Northern Ireland
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. · The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
15000000 Food, beverages, tobacco and related products15800000 Miscellaneous food products15811500 Prepared bread products15811510 Sandwiches15811511 Prepared sandwiches15850000 Pasta products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the Tender documentation.

  • Technical & professional ability

    As stated in the Tender documentation.

Lot #4Southern Health and Social Care Trust Geographical AreaAwardedRenewal 3 yrsPublished value£766,665

The source published no individual description for this lot.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £766,665 exc. VAT · £766,665 inc. VAT
Delivery: Northern Ireland
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. · The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
15000000 Food, beverages, tobacco and related products15800000 Miscellaneous food products15811500 Prepared bread products15811510 Sandwiches15811511 Prepared sandwiches15850000 Pasta products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the Tender documentation.

  • Technical & professional ability

    As stated in the Tender documentation.

Lot #5Western Health and Social Care Trust Geographical AreaAwardedRenewal 3 yrsPublished value£1,320,606

The source published no individual description for this lot.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £1,320,606 exc. VAT · £1,320,606 inc. VAT
Delivery: Northern Ireland
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. · The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
15000000 Food, beverages, tobacco and related products15800000 Miscellaneous food products15811500 Prepared bread products15811510 Sandwiches15811511 Prepared sandwiches15850000 Pasta products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the Tender documentation.

  • Technical & professional ability

    As stated in the Tender documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As stated in the Tender documentation.

  • Technical & professional ability

    As stated in the Tender documentation.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
14 Nov 2025, 13:48 GMT
Last source update
6 Oct 2026, 12:09 BST
Award evaluation window
Submission end – 6 Jul 2026
Authority reference
5855798
FTS notice number
2026/S 000-046148
Latest notice
Contract details notice (UK7)
Classification (CPV)
Food, beverages, tobacco and related productsMiscellaneous food productsPasta productsPrepared bread productsPrepared pastaPrepared sandwichesSandwiches
Delivery area
Northern Ireland (UKN0)
Official registry OCID
ocds-h6vhtk-05e188 Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
22 Jun 2026, 15:00 BST
Clarification deadline
10 Jun 2026, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

14 Nov 2025 → 6 Oct 2026 · 11 dates
  1. Planning notice published336 days ago
    14 Nov 2025, 13:48 GMT
  2. Market engagement314 days ago
    5 Dec 2025, 23:59 GMT

    What you need to do now. 1. If you are not registered on eTendersNI, please do so as soon as possible. 2. Those interested in participating in such preliminary market engagement should access the 'Preliminary Market Engagement for the Provision of Fresh Sandwiches and Fresh Ready to Eat Grab and Go Foods' via eTendersNI (etendersni.gov.uk/epps/home.do ↗ ) at their earliest convenience, by searching for Resource ID / CfT Reference Number 6256138. Please request a copy of the following documents (a) CP13 Preliminary Market Engagement Questionnaire Explanatory Document v1.0 6256138; and (b) CP12 Preliminary Market Engagement Questionnaire v1.0 6256138 (and accompanying appendices). All completed responses must be submitted via the secure eTendersNI messaging area of the CfT on eTendersNI no later than 15:00, Friday 5th December 2025. Please note that with reference to the information containing estimated date of publication of contract notice - this is only an anticipated date and subject to change.

  3. Next notice expected273 days ago
    15 Jan 2026, 23:59 GMT
  4. Tender notice published149 days ago
    20 May 2026, 10:23 BST
  5. Clarification questions by128 days ago
    10 Jun 2026, 15:00 BST
  6. Submission deadline116 days ago
    22 Jun 2026, 15:00 BST
  7. Award decision expected by101 days ago
    6 Jul 2026, 23:59 BST
  8. Assessment summaries sent79 days ago
    29 Jul 2026, 00:00 BST
  9. Standstill ends66 days ago
    10 Aug 2026, 23:59 BST
  10. Contract starts45 days ago
    1 Sept 2026, 00:00 BST
  11. Latest notice published10 days ago
    6 Oct 2026, 12:09 BST

Notice history

12 events · 5 releases on Find a Tender · since 14 Nov 2025
  1. Preliminary market engagement notice published
    14 Nov 2025, 13:48 GMT
    UK2
  2. Tender notice published
    20 May 2026, 10:23 BST
    UK4
  3. Published value published: £3,591,623
    20 May 2026, 10:23 BST
  4. Status changed to active
    20 May 2026, 10:23 BST
  5. Procurement method changed
    20 May 2026, 10:23 BST
  6. Deadline published: 22 Jun 2026, 15:00 BST
    20 May 2026, 10:23 BST
  7. Buyer details updated
    20 May 2026, 10:23 BST
  8. Contract award notice published
    29 Jul 2026, 16:10 BST
    UK6
  9. Status changed to complete
    29 Jul 2026, 16:10 BST
  10. Contract signature expected
    11 Aug 2026, 23:59 BST
    scheduled
  11. Contract details notice published
    18 Sept 2026, 14:06 BST
    UK7
  12. Contract details notice published
    6 Oct 2026, 12:09 BST
    UK7
Routine re-releases (5)
  • 2026-05: 1 release · 20 May 2026
  • 2025-11: 1 release · 14 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £3,906,7295 awards exc. VAT
Bids received 1212 from SMEs
Contracts signed 5latest 25 Sept 2026
Awarded toValueDateStatus
Lot 1 · Belfast Health and Social Care Trust Geographical Area1 award
FRESHWAYSSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires. · Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.£246,70329 Jul 2026Awarded
Lot 2 · Northern Health and Social Care Trust Geographical Area1 award
The Brunch Box Sandwich Company LimitedSME +1 morejoint award1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires. · Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.£383,96829 Jul 2026Awarded
Lot 3 · South Eastern Health and Social Care Trust Geographical Area1 award
The Brunch Box Sandwich Company LimitedSME +1 morejoint award1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires. · Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.£1,021,32729 Jul 2026Awarded
Lot 4 · Southern Health and Social Care Trust Geographical Area1 award
The Brunch Box Sandwich Company LimitedSME +1 morejoint award1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires. · Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.£907,96729 Jul 2026Awarded
Lot 5 · Western Health and Social Care Trust Geographical Area1 award
The Brunch Box Sandwich Company LimitedSME +1 morejoint award1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires. · Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.£1,346,76429 Jul 2026Awarded

Contracts

  • Fresh Sandwiches · FRESHWAYSSME

    Signed
    25 Sept 2026
    Value
    £246,703
    Period
    1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
    Status
    active
    Extensions
    The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

    No agreed KPIs: Not mandatory based upon contract value.

  • Lot 2 - Northern Health and Social Care Trust Geographical Area · The Brunch Box Sandwich Company LimitedSME +1 more

    Signed
    18 Aug 2026
    Value
    £383,968
    Period
    1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
    Status
    active
    Extensions
    The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

    No agreed KPIs: Not mandatory based upon contract value.

  • Lot 3 - South Eastern Health and Social Care Trust Geographical Area · The Brunch Box Sandwich Company LimitedSME +1 more

    Signed
    18 Aug 2026
    Value
    £1,021,327
    Period
    1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
    Status
    active
    Extensions
    The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

    No agreed KPIs: Not mandatory based upon contract value.

  • Lot 4 - Southern Health and Social Care Trust Geographical Area · The Brunch Box Sandwich Company LimitedSME +1 more

    Signed
    18 Aug 2026
    Value
    £907,967
    Period
    1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
    Status
    active
    Extensions
    The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

    No agreed KPIs: Not mandatory based upon contract value.

  • Lot 5 - Western Health and Social Care Trust Geographical Area · The Brunch Box Sandwich Company LimitedSME +1 more

    Signed
    18 Aug 2026
    Value
    £1,346,764
    Period
    1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
    Status
    active
    Extensions
    The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements.

    No agreed KPIs: Not mandatory based upon contract value.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Belfast Health and Social Care Trust Geographical Area4final-stage tenders40—
2 · Northern Health and Social Care Trust Geographical Area2final-stage tenders · 3 at stage one20—
3 · South Eastern Health and Social Care Trust Geographical Area2final-stage tenders · 3 at stage one20—
4 · Southern Health and Social Care Trust Geographical Area2final-stage tenders · 3 at stage one20—
5 · Western Health and Social Care Trust Geographical Area2final-stage tenders · 4 at stage one20—

Contracting authority & participating public bodies

16 public bodies on the notice

Belfast Health and Social Care Trust

Procurement agentPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PLQJ-5727-JCLR A Floor, Belfast City Hospital, Lisburn Road, Belfast, Northern Ireland, BT9 7ABContact email

Clients of the procurement agent

  • Business Services OrganisationContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PCQH-8657-NGMT Belfast, Northern IrelandContact email
  • Children's Court Guardian Agency for Northern IrelandContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PQDP-7158-YVTZ Belfast, Northern IrelandContact email
  • NI Fire and Rescue ServiceContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PLBR-6377-MHGZ Lisburn, Northern IrelandContact email
  • NI Patient Client CouncilContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PPZH-8999-MCCX Belfast, Northern IrelandContact email
  • NI Public Health AgencyContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PGGH-1787-BZLL Belfast, Northern IrelandContact email
  • NI Social Care CouncilContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PGTC-8854-GXCJ Belfast, Northern IrelandContact email
  • Northern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PBRP-6676-CQZY Antrim, Northern IrelandContact email
  • Northern Ireland Ambulance Service TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PDNY-7965-NNDW Belfast, Northern IrelandContact email
  • Northern Ireland Medical and Dental Training AgencyContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PTVY-1623-BZDD Belfast, Northern IrelandContact email
  • Northern Ireland Practice and Education Council for Nursing and MidwiferyContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PNZJ-9934-WNQT Belfast, Northern IrelandContact email
  • Regional Business Services Organisation Procurement and Logistics ServiceProcess contact pointProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyTendering service for Health Service NIGB-PPON: PWNJ-1991-NGDW Belfast, Northern IrelandContact email
  • Regulation and Quality Improvement AuthorityContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PXQD-6348-HJXV Belfast, Northern IrelandContact email
  • South Eastern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PLGY-6381-WWWR Belfast, Northern IrelandContact email
  • Southern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PJCC-1957-RCGP Portadown, Northern IrelandContact email
  • Western Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PTVW-2397-PWCT Londonderry, Northern IrelandContact email

Bidders & participating suppliers

3 commercial parties on the notice
  • Freshways LtdAwarded supplierGB-PPON: PPDP-6594-JHTT IDA Industrial Park, Finglas, Dublin, IE, D11F851, IEContact email
  • THE BRUNCH BOX SANDWICH COMPANY LIMITEDAwarded supplierGB-COH: NI063628GB-PPON: PRVT-4826-CHQM Unit H2, Carrowreagh Road, Northern Ireland, BT16 1QTContact email
  • The Brunch Box Sandwich Company LimitedAwarded supplierGB-COH: NI063628GB-PPON: PRVT-4826-CHQM Unit H2, Carrowreagh Road, Belfast, Northern Ireland, BT16 1QTContact email

Official documents & specifications (12)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
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  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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