Official UK procurement notice
Automatic Door & Gates: Servicing, Remedial & Renewal
Authority: The North Yorkshire Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe overall objective of this Contact is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs to ensure that all Automatic Doors and Gates under this agreement meet health & safety requirements and are maintained appropriately.
CPV: Access control system · Doors · Repair and maintenance services of electrical building installations
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£4,200,000 together) · same evaluation weights on every lotLot #1NorthAwardedRenewalPublished value£1,400,000
Lot #2EastAwardedRenewalPublished value£1,400,000
Lot #3WestAwardedRenewalPublished value£1,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (12)
- Policy / Process / Standard Operating Procedures: 2%
- Employee & Sub-Contractor Competency: 4%
- Mobilisation Plan: 3%
- First Time Fix: 3%
- Auditing: 2%
- Supply Chain Management: 2%
- Helpdesk: 4%
- Continuous Improvement: 2%
- Contract Management Team: 4%
- Geographical Structure: 2%
- Organisation Chart: 2%
- price: 70%
Published award criteria (12)
- Policy / Process / Standard Operating Procedures: 2
- Employee & Sub-Contractor Competency: 4
- Mobilisation Plan: 3
- First Time Fix: 3
- Auditing: 2
- Supply Chain Management: 2
- Helpdesk: 4
- Continuous Improvement: 2
- Contract Management Team: 4
- Geographical Structure: 2
- Organisation Chart: 2
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Oct 2023, 15:21 BST
- Last source update
- 13 May 2024, 12:19 BST
- Award evaluation window
- 9 Nov 2023 – …
- Authority reference
79486- FTS notice number
2024/S 000-015136- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040ac0Find a Tender
- Review procedure
Precise information on deadline(s) for review procedures:
North Yorkshire Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
How it was run
Official notice- Submission deadline
- 9 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 9 Nov 2023, 12:00 GMT
Timeline
9 Nov 2023 → 13 May 2024 · 5 dates- Submission deadline9 Nov 2023, 12:00 GMT
- Bids opened9 Nov 2023, 12:00 GMT
- Bids must remain valid until31 Dec 2023, 23:59 GMT
- Contract starts1 Apr 2024, 00:00 BST
- Notice published13 May 2024, 12:19 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 May 2024, 12:19 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North1 award | |||
| GEM Automatic Door Services LtdSME | — | — | Awarded |
| Lot 2 · East1 award | |||
| GEM Automatic Door Services LtdSME | — | — | Awarded |
| Lot 3 · West1 award | |||
| JPF Systems LtdSME | — | — | Awarded |
Contracts
Lot 1 - North · GEM Automatic Door Services LtdSME
- Signed
- 9 Apr 2024
- Value
- £1,400,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 2 - East · GEM Automatic Door Services LtdSME
- Signed
- 9 Apr 2024
- Value
- £1,400,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 3 - West · JPF Systems LtdSME
- Signed
- 22 Mar 2024
- Value
- £1,400,000
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North | 5bids · 5 electronic | 5 | — | — |
| 2 · East | 5bids · 5 electronic | 5 | — | — |
| 3 · West | 5bids · 5 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and Wales Review body
- The Royal Courts of JusticeReview contact point
Bidders & participating suppliers
2 commercial parties on the notice- Gem automatic door services ltdAwarded supplier
- JPF Systems LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria