Official UK procurement notice
Supply & Delivery of Foodstuffs
Authority: East Ayrshire Council (Local council)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe council require the supply and delivery of foodstuffs to support the school meals services which has achieved and maintained the Food for Life Gold Standard for over 19 years. The contract will be split into 5 Lots.
- Recurrence: 3, 4 or 5 years depending on extension options
CPV: Deep-frozen products · Dry goods · Eggs · Fresh cows' milk · Fresh poultry · Frozen fish products · Miscellaneous food products and dried goods · Various meats · Vegetables, fruits and nuts
Lots and requirements (5)Procurement structure
5 lots · no lot values published · evaluation weights differ by lotLot #1Fresh Meat/Cooked Meat and PoultryAwardedRenewal
Supply and delivery of fresh meat/cooked meat and poultry.
Lot #2Fresh Fruit and VegetablesAwardedRenewal
Supply and delivery of fresh fruit and vegetables.
Lot #3Fresh Organic Cow's MilkAwardedRenewal
Supply and delivery of fresh organic cow's milk.
Lot #4Fresh Hens EggsAwardedRenewal
Supply and delivery of fresh hen's eggs.
Lot #5Dry, Bottled, Tinned and Frozen FoodRenewal
Supply and delivery of dry, bottled, tinned and frozen food.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Fresh Meat/Cooked Meat and Poultry | 30% | 50% | 20% | |
| 2 · Fresh Fruit and Vegetables | 30% | 50% | 20% | |
| 3 · Fresh Organic Cow's Milk | 30% | 50% | 20% | |
| 4 · Fresh Hens Eggs | 30% | 50% | 20% |
- Price carries 50 points on every lot: a 10% discount moves about 5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3, 4 or 5 years depending on extension options
- First published
- 22 May 2025, 15:52 BST
- Last source update
- 5 Sept 2025, 14:00 BST
- Award evaluation window
- 23 Jun 2025 – …
- Authority reference
PS/25/45- FTS notice number
2025/S 000-054300- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051ed1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to ITT documents
Publisher note: Expressions of interest must be made accessing the PCS-T system by 20 June 2025 with completed tenders uploaded by 23 June 2025. (SC Ref:808860)
How it was run
Official notice- Submission deadline
- 23 Jun 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 23 Jun 2025, 12:00 BST
Timeline
23 Jun 2025 → 5 Sept 2025 · 3 dates- Submission deadline23 Jun 2025, 12:00 BST
- Bids opened23 Jun 2025, 12:00 BST
- Notice published5 Sept 2025, 14:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Sept 2025, 14:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fresh Meat/Cooked Meat and Poultry1 award | |||
| Lynas Foodservice | £7,500,000 † | — | Awarded |
| Lot 2 · Fresh Fruit and Vegetables1 award | |||
| A & A SPITTAL LtdSME | £7,500,000 † | — | Awarded |
| Lot 3 · Fresh Organic Cow's Milk1 award | |||
| Muller UK and Ireland LLP T/A Müller Milk & Ingredients | £7,500,000 † | — | Awarded |
| Lot 4 · Fresh Hens Eggs1 award | |||
| Reids Food Service LtdSME | £7,500,000 † | — | Awarded |
Contracts
Lot 3 - Fresh Organic Cow's Milk · Muller UK and Ireland LLP T/A Müller Milk & Ingredients
- Signed
- 15 Aug 2025
- Value
- £7,500,000
- Status
- active
Lot 1 - Fresh Meat/Cooked Meat and Poultry · Lynas Foodservice
- Signed
- 13 Aug 2025
- Value
- £7,500,000
- Status
- active
Lot 2 - Fresh Fruit and Vegetables · A & A SPITTAL LtdSME
- Signed
- 13 Aug 2025
- Value
- £7,500,000
- Status
- active
Lot 4 - Fresh Hens Eggs · Reids Food Service LtdSME
- Signed
- 13 Aug 2025
- Value
- £7,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fresh Meat/Cooked Meat and Poultry | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 2 · Fresh Fruit and Vegetables | 5bids · 5 electronic · 5 from abroad | 2 | — | — |
| 3 · Fresh Organic Cow's Milk | 5bids · 5 electronic · 5 from abroad | 2 | — | — |
| 4 · Fresh Hens Eggs | 5bids · 5 electronic · 5 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- East Ayrshire Leisure TrustContracting authority
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
4 commercial parties on the notice- A & A SPITTAL LtdAwarded supplier
- Lynas FoodserviceAwarded supplier
- Muller UK and Ireland LLP T/A Müller Milk & IngredientsAwarded supplier
- Reids Food Service LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria