Official UK procurement notice
Cleaning and Window Cleaning
Authority: Cardiff University (Education)
What is being bought3 lots · detail below
Published requirement descriptionFollowing a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is split into three lots as follows:
Out of hours cleaning and day-time janitorial services
Lot 1: South Campus (Academic, Research, Admin, Sport)
Lot 2: North Campus (Academic, Research, Admin, Sport)
Window Cleaning
Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)
- Recurrence: January 2027
CPV: Accommodation, building and window cleaning services · Cleaning services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£28,000,000 together) · win at most 2 of them · same evaluation weights on every lotLot #1Out of hours cleaning and daytime janitorial services (South Campus)AwardedRenewalPublished value£15,000,000
Lot #2Out of hours cleaning and daytime janitorial services (North Campus)AwardedRenewalPublished value£12,500,000
Lot #3Window Cleaning (Whole Estate)AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2027
- First published
- 25 Sept 2023, 12:16 BST
- Last source update
- 3 Oct 2024, 08:43 BST
- Award evaluation window
- 4 Mar 2024 – …
- Authority reference
CU.1457.JP- FTS notice number
2024/S 000-031626- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040354Find a Tender
- Performance terms
KPI's as stated in the Invitation to tender (ITT) documents
Publisher note: Access to the Procurement documents will close at 12 Noon on 15th February 2024 in order for Site Visits to take place W/C 19th February 2024. Further details regarding site visits are contained in Schedule 2 Specification. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GBP. All documents to be priced in GBP excluding VAT. (WA Ref:143689)
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ↗
- Submission deadline
- 4 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 4 Mar 2024, 12:00 GMT
Timeline
30 Oct 2023 → 3 Oct 2024 · 5 dates- Next notice expected30 Oct 2023
- Submission deadline4 Mar 2024, 12:00 GMT
- Bids opened4 Mar 2024, 12:00 GMT
- Contract starts1 Jul 2024, 00:00 BST
- Notice published3 Oct 2024, 08:43 BST
Notice history
5 events · 3 releases on Find a Tender · since 15 Jan 2024- Published value updated to £28,000,00015 Jan 2024, 15:35 GMTwas £4,785,809
- Status changed to active15 Jan 2024, 15:35 GMT
- Procurement method changed15 Jan 2024, 15:35 GMT
- Deadline published: 4 Mar 2024, 12:00 GMT15 Jan 2024, 15:35 GMT
- Status changed to complete3 Oct 2024, 08:43 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Out of hours cleaning and daytime janitorial services (South Campus)1 award | |||
| Solo Service Group LimitedSME | — | — | Awarded |
| Lot 2 · Out of hours cleaning and daytime janitorial services (North Campus)1 award | |||
| Bidvest Noonan (UK) Limited | — | — | Awarded |
| Lot 3 · Window Cleaning (Whole Estate)1 award | |||
| OCS Group UK Limited | — | — | Awarded |
Contracts
Lot 3 Window Cleaning (Whole Estate) · OCS Group UK Limited
- Signed
- 30 Sept 2024
- Value
- £524,035
- Period
- … – 30 Jun 2027
- Status
- active
Lot 2 Out of hours cleaning and daytime janitorial services (North Campus) · Bidvest Noonan (UK) Limited
- Signed
- 31 Jul 2024
- Value
- £8,564,970
- Period
- … – 30 Jun 2027
- Status
- active
Lot 1 Out of hours cleaning and daytime janitorial services (South Campus) · Solo Service Group LimitedSME
- Signed
- 24 Jun 2024
- Value
- £11,784,835
- Period
- … – 30 Jun 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Out of hours cleaning and daytime janitorial services (South Campus) | 7bids · 7 electronic · 7 from abroad | 2 | — | — |
| 2 · Out of hours cleaning and daytime janitorial services (North Campus) | 5bids · 5 electronic · 5 from abroad | 1 | — | — |
| 3 · Window Cleaning (Whole Estate) | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- Bidvest Noonan UK LimitedAwarded supplier
- OCS GROUP UK LIMITEDAwarded supplier
- SOLO SERVICE GROUP LIMITEDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria