PP-10167 Harris Federation Trust P3 Cleaning

Official notice

Authority: HARRIS FEDERATION (Public body)·On behalf of: Place Group Ltd

7 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: East of England (UKH32)London (UKI32)

Published estimate£5,890,000envelope for 7 lots · £7,068,000 inc. VAT

Submissions closed 11 Aug 2025awarded 12 Mar 2026

Awarded to Bidvest Noonan (UK) Limited +2 more7 awards

Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought7 lots · detail below

Published requirement description

The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex.

The contract will be for the provision of outsourced cleaning services across 13 schools and Head Office, across 7 Lots (see section 3.3) including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.

Note: The cleaning of the spaces within the schools will need to take into account the Lettings Schedules set out for each school. The successful Supplier will be required to work around the Lettings times and schedules to ensure the space is clean for the following day.

The Trust’s Safeguarding Policy sets out that during the recruitment process, all prospective cleaning staff must show their full employment history before a role in the school can be given.

School School Code Address

1 Harris Boys East Dulwich HBAED Peckham Rye, East Dulwich, London, SE22 0AT

2 Harris Academy Beulah Hill HABH Spurgeon Road, Beulah Hill, London, SE19 3UG

3 Harris Federation (Head Office) HF 4th Floor Norfolk House, Wellesley Rd, Croydon, England, CR0 1LH

4 Harris Academy Peckham HAP Peckham Road, Peckham SE15 5DZ

5 Harris Invictus Academy HIAC London Road Croydon, CR0 2TB

6 Harris Academy South Norwood HASN 2, Cumberlow Avenue, London, SE25 6AE

7 Harris Academy Rainham HAR Lambs Lane, South Rainham, RM13 9XD

8 Harris Academy Rainham 6th Form HRSF 217, Wennington Road, Rainham, RM13 9XA

9 Harris Academy Riverside HARI London Road, Purfleet, RM19 1QY

10 Harris Academy Sutton HASU 2, Chiltern Road, Sutton, Surrey, SM2 5RD

11 Harris Academy Westminster 6th Form HWSF Steel House, 11 Tothill Street, London, SW1H 9LH

12 Harris Junior Academy Carshalton HJAC Camden Road, Carshalton, Surrey, SM5 2NS

13 Harris Primary Academy Dulwich HPAD 173, Lordship Lane, East Dulwich, SE22 9HA

14 Harris Primary Academy South Kenton HPASK Spencer Road, Wembley, Middlesex, HA0 3SF

The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.

The supplier will manage the stocks of the cleaning materials, bin liners and any point-of-use Consumables whether bought by the supplier or the school.

The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below:

The list of consumables will be:

Toilet paper

Hand soap

Handtowels

Dishwasher tablets

Washing up liquid

Please also refer to the scopes of service for each site for more details. As a general rule, all sites will require bin liners but they may not all request POU consumables:

Refer to Attachment 5 Workforce Data for TUPE data – There is no LGPS according to this data.

Further information on the Client’s requirements can be found at Attachment 1a Specification and Attachment 1b Client Data.

The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

CPV: School cleaning services

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£5,890,000 together)

Lot #1AwardedRenewal East of England, London 3 yrsSMEPublished value£1,745,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £1,745,000 exc. VAT · £2,094,000 inc. VAT

Delivery: East of England, LondonEligibility: SME eligible