Official UK procurement notice
City of London Housing - Water Testing & Risk Assessment Services _ Lot 2 BRE
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe contracts for both Lots are for statutory water monitoring and testing at predominantly residential properties on the Social Housing Estates & the Barbican Residential Estate owned and managed by the City of London Corporation.
The monitoring is required to take place in tanks in communal areas, communal tanks that sit within in individual flats and at outlet points in individual flats. The schedules for each Lot provides details of the relevant locations.
Monitoring is to be carried out in accordance with statutory timescales.
Testing is to be carried out where the temperature dictates, as well as in accordance with the schedules / frequencies for each Lot in this document.
Please note that bidders can submitt a tender submission for each lot.
This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (cityoflondon.ukp.app.jaggaer.com ↗).
Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated contract value given at sections 31 and 32 for the full duration of the contract including the maximum possible extensions.
The estimated annual contract value for Lot 1 (HRA) is therefore £71,000 (re Section 85)
The estimated annual contract value for Lot 2 (BRE) is therefore £107,000 (re Section 85)
The combined Total Contract Value combining both Lots for the full contract term available (5 Years) is £890,000
- The authority expects to re-tender this requirement around 3 Jun 2030, 23:59 BST.
CPV: Water tanks · Water-treatment work
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£890,000 together) · same evaluation weights on every lotLot #1HRAAwardedRenewalPublished value£355,000
Lot 1 (HRA) is in relation to the City's Housing Revenue Account list of properties.
The services & requirements are fully detailed in the specification document avaialble to all suppliers via cityoflondon.ukp.app.jaggaer.com ↗ Ref: itt_126.
- Economic & financial standing
The insurance detailed below are required if awarded a contract for this lot, suppliers do not need to have the below insurances before contract award.
Employer’s (Compulsory) Liability Insurance = £5,000,000
Public Liability Insurance = £20,000,000
Professional Indemnity Insurance = £,1,000,000
Product Liability Insurance = £20,000,000 for any one claim and in aggregate
- Technical & professional ability
Proffesional & Technical Ability criteria will be implemented to this Lot.
Bidders must demonstrate experience managing at least three (3) contracts of a similar size and complexity to Lot 1 (HRA) within the last five (5) years.
Bidders are to provide the following:
Details of three comparable contracts, including:
Client name and contract value.
Scope of services provided.
Number of assets/water testing points serviced.
Contract duration and key outcomes.
Client references and contact details for verification.
Performance metrics from these contracts (e.g., compliance rates, service level adherence).
In accordance with the Scoring Matrix detailed in the ITT Guidance Pack, failure to provide a Good response will result in the City not proceeding further in evaluating the Bidder in question. Therefore, any Bidder that scores below three (3) points will fail this condition of participation requirement, resulting in their tender not progressing within this procurement process.
Lot #2BREAwardedRenewalPublished value£535,000
Lot 2 (BRE) is in relation to the City's Barbican Residential Estate.
The services & requirements are fully detailed in the specification document avaialble to all suppliers via cityoflondon.ukp.app.jaggaer.com ↗ Ref: itt_126.
- Economic & financial standing
The insurance detailed below are required if awarded a contract for this lot, suppliers do not need to have the below insurance before contract award.
Employer’s (Compulsory) Liability Insurance = £5,000,000
Public Liability Insurance = £20,000,000
Professional Indemnity Insurance = £,1,000,000
Product Liability Insurance = £20,000,000 for any one claim and in aggregate
- Technical & professional ability
Proffesional & Technical Ability criteria will be implemented to this Lot.
Bidders must demonstrate experience managing at least three (3) contracts of a similar size and complexity to Lot 1 (HRA) within the last five (5) years.
Bidders are to provide the following:
Details of three comparable contracts, including:
Client name and contract value.
Scope of services provided.
Number of assets/water testing points serviced.
Contract duration and key outcomes.
Client references and contact details for verification.
Performance metrics from these contracts (e.g., compliance rates, service level adherence).
In accordance with the Scoring Matrix detailed in the ITT Guidance Pack, failure to provide a Good response will result in the City not proceeding further in evaluating the Bidder in question. Therefore, any Bidder that scores below three (3) points will fail this condition of participation requirement, resulting in their tender not progressing within this procurement process.
Mandatory Site Visit
Bidders will also be required (mandatory) to attend a site vist of the Barbican Residential Estate. This site visit is critical to gaining a comprehensive understanding of the requirements at the Barbican Residential Estate.
The City expects attendance from each bidder’s Technical Team or relevant technical staff, rather than sales representatives. Each organisation may nominate a maximum of two attendees.
To confirm attendance and providing the names and roles of the attendees from…
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Lot 1 (HRA) & Lot 2 (BRE): 60%
- Lot 1 (HRA) & Lot 2 (BRE): 40%
Published award criteria (2)
- Lot 1 (HRA) & Lot 2 (BRE): Technical Criteria 100%/45% Organisational Management, Resourcing, and Contingency Planning - 20% Health & Safety Compliance and Risk Management - 15% Repairs, Service Delivery, Emergency Response, and Quality Assurance - 15% Mobilisation, Reporting, Asset Condition Database, and Risk Survey - 20% Routine Water Testing Execution, Asset Verification, and Data Management - 20% Technology and Continuous Improvement - 10% Responsible Procurement Criteria 15% Reducing Carbon Emissions - 5% Responsible Procurement Policy - 5% Social Value Menue - Pass/Fail Social Value Menue Method Statement - 5%
- Lot 1 (HRA) & Lot 2 (BRE): The best (lowest) price will receive the maximum score points available in each element; the remaining quotations receive a score pro rata to the best price.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 3 Jun 2030
- First published
- 2 Jun 2025, 10:15 BST
- Last source update
- 25 Feb 2026, 09:30 GMT
- Award evaluation window
- Submission end – 1 Oct 2025
- Authority reference
itt_126- FTS notice number
2025/S 000-038542- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052a4cFind a Tender- Contract terms summary
The City will pay a monthly invoice for services / works which are completed to the satisfaction of the City, the Providers invoice must detail a valid City of London Purchase Order Number.
How it was run
Official notice- Submission deadline
- 8 Aug 2025, 12:00 BST
- Clarification deadline
- 28 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
cityoflondon.ukp.app.jaggaer.com ↗
Ref: itt_126
Timeline
2 Jun 2025 → 25 Feb 2026 · 11 dates- Planning notice published2 Jun 2025, 10:15 BST
- Market engagement23 Jun 2025, 23:59 BST
The location of the PME Questionnaire is the following web address - cityoflondon.ukp.app.jaggaer.com/esop/toolkit/opportu… ↗
Suppliers will need to register and log in to the Jaggaer One portal in order to download the PME questionnaire and to upload a response.
- Tender notice published9 Jul 2025, 12:01 BST
- Next notice expected14 Jul 2025, 23:59 BST
- Clarification questions by28 Jul 2025, 12:00 BST
- Submission deadline8 Aug 2025, 12:00 BST
- Award decision expected by380 days ago1 Oct 2025, 23:59 BST
- Assessment summaries sent311 days ago10 Dec 2025
- Standstill ends301 days ago19 Dec 2025, 23:59 GMT
- Contract starts285 days ago5 Jan 2026
- Latest notice published234 days ago25 Feb 2026, 09:30 GMT
Notice history
12 events · 6 releases on Find a Tender · since 2 Jun 2025- Preliminary market engagement notice published2 Jun 2025, 10:15 BSTUK2
- Preliminary market engagement notice published3 Jun 2025, 10:28 BSTUK2
- Tender notice published9 Jul 2025, 12:01 BSTUK4
- Published value updated to £890,0009 Jul 2025, 12:01 BSTwas £900,000
- Status changed to active9 Jul 2025, 12:01 BST
- Procurement method changed9 Jul 2025, 12:01 BST
- Deadline published: 8 Aug 2025, 12:00 BST9 Jul 2025, 12:01 BST
- Contract award notice published1 Dec 2025, 14:46 GMTUK6
- Status changed to complete1 Dec 2025, 14:46 GMT
- Contract award notice published10 Dec 2025, 12:52 GMTUK6
- Contract signature expected31 Dec 2025, 23:59 GMTscheduled
- Contract details notice published25 Feb 2026, 09:30 GMTUK7
Routine re-releases (6)
- 2025-07: 1 release · 9 Jul 2025
- 2025-06: 2 releases · 2 Jun 2025, 3 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · HRA1 award | |||
| TDK Mechanical Services (UK) LtdSME5 Jan 2026 – 4 Jan 2029 · up to 4 Jan 2031Extensions: The duration of the contract is 3 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years in 12-month increments. The maximum length of the contract is therefore 5 years. | £995,319 | 18 Sept 2025 | Awarded |
| Lot 2 · BRE1 award | |||
| TDK Mechanical Services (UK) LtdSMELot 1 HRA5 Jan 2026 – 4 Jan 2029 · up to 4 Jan 2031Extensions: The duration of the contract is 3 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years in 12-month increments. The maximum length of the contract is therefore 5 years. | £535,000 | 10 Dec 2025 | Awarded |
Contracts
Lot 1 - HRA · TDK Mechanical Services (UK) LtdSME
- Signed
- 23 Feb 2026
- Value
- £395,095
- Period
- 23 Feb 2026 – 4 Jan 2029
- Status
- active
1 agreed KPI: Not required to be disclosed as the contract value is under the £5m threshold.
- Not required to be disclosed as the contract value is under the £5m threshold.
Lot 2 BRE · TDK Mechanical Services (UK) LtdSME
- Signed
- 31 Dec 2025
- Value
- £995,319
- Period
- 5 Jan 2026 – 4 Jan 2029 · up to 4 Jan 2031 with extensions
- Status
- active
- Extensions
- The duration of the contract is 3 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years in 12-month increments. The maximum length of the contract is therefore 5 years.
1 agreed KPI: Not required to be disclosed as the contract value is under the £5m threshold.
- Not required to be disclosed as the contract value is under the £5m threshold.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · HRA | 4final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- TDK Mechanical Services (UK) LtdAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender