Official UK procurement notice
DDPT061 Light Plant and Tools
Authority: Derbyshire Dales District Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionFollowing a competitive tender using the below threshold open tender procedure, Derbyshire Dales District Council (the Council) has concluded a contract to supply light plant and hand tools.
The contract is being let as two lots: Lot 1 Hand Tools, Lot 2 Light Plant.
The initial contract period is 3 years; the contract will commence 12 January 2026 and expire 11 January 2029. There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum total contract period is five years.
CPV: Miscellaneous gardening equipment · Tools
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£150,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Hand ToolsAwardedRenewalPublished value£75,000
Hand tools
The Councils core product requirements are set out in Part Six Light Plant and Tools Product and Pricing Schedule
It is expected that all core items are kept in stock and available for either collection or delivery.
The supplier will ensure they are able to deliver all items on the Part Six Light Plant and Tools Product and Pricing Schedule to the Councils Northwood Depot (Northwood Depot, Harrison way, Darley Dale, DE4 2LF) or Town Hall, Matlock, DE4 3NN, within 48 hours of receiving a P.O.
- Condition of participation
As part of the tender process, Bidders will be required to provide an export of their core supplier information on the Central Digital Platform (CDP) and unique share code, as allocated by the CDP and include with their bid.
Conditions of participation have been set for this procurement, these are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
Lot #2Light PlantAwardedRenewalPublished value£75,000
Light Plant
The Councils core product requirements are set out in Part Six Light Plant and Tools Product and Pricing Schedule, the equipment includes mowers, hedge cutters, blowers, strimmers, telescopic pole saw, batteries.
It is expected that all core items are kept in stock and available for either collection or delivery.
The supplier will ensure they are able to deliver all items on the Part Six Light Plant and Tools Product and Pricing Schedule to the Councils Northwood Depot (Northwood Depot, Harrison way, Darley Dale, DE4 2LF) or Town Hall, Matlock, DE4 3NN, within 48 hours of receiving a P.O.
- Condition of participation
As part of the tender process, Bidders will be required to provide an export of their core supplier information on the Central Digital Platform (CDP) and unique share code, as allocated by the CDP and include with their bid.
Conditions of participation have been set for this procurement, these are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: Price will be evaluated based on a maximum of 40% for the lowest priced compliant Bid (subject always to the provisions in relation to abnormally low Bids). Other Bids will be awarded a number of points in direct proportion to the relation between their Bid price and the lowest bid price, using this formula; Tendered Score = Lowest Bid Price/ Bid Price x Maximum Marks
- Quality
- Condition of participation
As part of the tender process, Bidders will be required to provide an export of their core supplier information on the Central Digital Platform (CDP) and unique share code, as allocated by the CDP and include with their bid.
Conditions of participation have been set for this procurement, these are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jul 2025, 14:17 BST
- Last source update
- 8 Jan 2026, 17:09 GMT
- Authority reference
DDPT061- FTS notice number
2025/S 000-043164- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05665eFind a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 26 Aug 2025, 14:00 BST
- Clarification deadline
- 15 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The procurement is being managed electronically, using the councils e-tendering system, please select the link which will transfer you to our e-tendering system where you can register your interest and access the documents. The council will only accept expressions of interest through the e-tendering system.
Timeline
25 Jul 2025 → 8 Jan 2026 · 5 dates- Tender notice published25 Jul 2025, 14:17 BST
- Clarification questions by15 Aug 2025, 17:00 BST
- Submission deadline26 Aug 2025, 14:00 BST
- Contract starts376 days ago6 Oct 2025, 00:00 BST
- Latest notice published282 days ago8 Jan 2026, 17:09 GMT
Notice history
5 events · 3 releases on Find a Tender · since 25 Jul 2025- Tender notice published25 Jul 2025, 14:17 BSTUK4
- Contract award notice published25 Sept 2025, 16:39 BSTUK6
- Status changed to complete25 Sept 2025, 16:39 BST
- Contract signature expected17 Oct 2025, 23:59 BSTscheduled
- Contract details notice published8 Jan 2026, 17:09 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Hand Tools1 award | |||
| Electrical World LimitedSMELot 1 Hand Tools20 Oct 2025 – 19 Oct 2028 · up to 19 Oct 2030Extensions: There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum total contract period is Five years · Options: Additional Light Plant and Tool Products may be purchased during the term where necessary. | £75,000 | 25 Sept 2025 | Awarded |
| Lot 2 · Light Plant1 award | |||
| Electrical World LimitedSMELot 2 Light Plant20 Oct 2025 – 19 Oct 2028 · up to 19 Oct 2030Extensions: There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum total contract period is Five years · Options: Additional Light Plant and Tool Products may be purchased during the term where necessary. | £75,000 | 25 Sept 2025 | Awarded |
Contracts
Lot 1. Hand Tools · Electrical World LimitedSME
- Signed
- 12 Dec 2025
- Value
- £75,000
- Period
- 12 Jan 2026 – 11 Jan 2029 · up to 11 Jan 2031 with extensions
- Status
- active
- Extensions
- There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum total contract period is Five years
- Options
- Additional Tool Products may be purchased during the term where necessary.
Light Plant · Electrical World LimitedSME
- Signed
- 12 Dec 2025
- Value
- £75,000
- Period
- 12 Jan 2026 – 11 Jan 2029 · up to 11 Jan 2031 with extensions
- Status
- active
- Extensions
- There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum total contract period is Five years
- Options
- Additional Light Plant may be purchased during the term where necessary.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Hand Tools | 4final-stage tenders · 5 at stage one | 4 | 0 | — |
| 2 · Light Plant | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Electrical World LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender