Official UK procurement notice
Provision of Holiday Activities and Food Programme
Authority: Hull City Council (Local council)
Sectors: Hotel, restaurant and retail trade services (55)Education & Training (80)Health & Social Care (85) Delivery: UKYorkshire & Humber (UKE11)
Published estimate£675,000envelope for 2 lots · £810,000 inc. VAT
Submissions closed 25 Mar 2026awarded 10 Jun 2026
Awarded to Sportsability Training Limited +3 more5 awards
Contract term 2 yrs 8 moends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 21 Jul 2026
What is being bought2 lots · detail below
Published requirement descriptionHull City Council (The Authority) sought tenders from interested organisations to provide the Holiday Activities and Food Programme. The tender was split into 2 lots. It was let via the open procedure consisting of a one stage process. The contract is anticipated to commence 21st July 2026 ending by 31st March 2029 with an option to extend for a period of 2 x 12 month period. The Authority has estimated the value of the Services to be £225,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
CPV: Children's holiday-camp services · Community health services · Education and training services · Holiday centre services · Recreational, cultural and sporting services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£675,000 together) · same evaluation weights on every lotLot #1HAF Strategic ProvisionAwardedRenewalPublished value£540,000
The source published no individual description for this lot.
Lot #2HAF SEND Strategic Provision (1)AwardedRenewalPublished value£135,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (5)
- Delivery Methodology and Experience: 30%
- Added Value: 25%
- Partnership Working: 25%
- Place Based Approach: 15%
- Social Value: 5%
Published award criteria (5)
- Delivery Methodology and Experience
- Added Value
- Partnership Working
- Place Based Approach
- Social Value
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Feb 2026, 12:00 GMT
- Last source update
- 12 Jun 2026, 11:37 BST
- Award evaluation window
- Submission end – 11 May 2026
- Authority reference
LP/26- FTS notice number
2026/S 000-016015- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0659ffFind a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 25 Mar 2026, 12:00 GMT
- Clarification deadline
- 18 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
23 Feb 2026 → 21 Jul 2026 · 8 dates- Tender notice published236 days ago23 Feb 2026, 12:00 GMT
- Clarification questions by213 days ago18 Mar 2026, 12:00 GMT
- Submission deadline206 days ago25 Mar 2026, 12:00 GMT
- Award decision expected by158 days ago11 May 2026, 23:59 BST
- Standstill ends140 days ago29 May 2026, 23:59 BST
- Assessment summaries sent129 days ago10 Jun 2026, 00:00 BST
- Latest notice published127 days ago12 Jun 2026, 11:37 BST
- Contract starts88 days ago21 Jul 2026
Notice history
7 events · 4 releases on Find a Tender · since 23 Feb 2026- Tender notice published23 Feb 2026, 12:00 GMTUK4
- Contract award notice published19 May 2026, 14:07 BSTUK6
- Status changed to complete19 May 2026, 14:07 BST
- Contract award notice published10 Jun 2026, 14:23 BSTUK6
- Contract details notice published12 Jun 2026, 11:37 BSTUK7
- Contract signature expected15 Jun 2026, 23:59 BSTscheduled
- Contract signature expected24 Jun 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-02: 1 release · 23 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 5
Awarded value £540,0004 awards exc. VAT
Bids received 22 from SMEs
Named bidders 3published on the award notice
Contracts signed 3latest 29 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · HAF Strategic Provision4 awards | |||
| Sportsability Training LimitedSMELot 2 - SEND Strategic Contract21 Jul 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for up to a maximum of 2 x 12-month periods subject to satisfactory performance and the Authority's discretion. The value including extension periods for Lot 2 is therefore £225,000 in total. · Options: The Authority reserves the right to vary the contract according to the contract terms. Subject to additional grant funding the Authority may vary the contracts which the modification would not change the overall nature of the contract. | £135,000 | 10 Jun 2026 | Awarded |
| Hull FC Rugby Community Sports and Education FoundationSMELot 1 - HAF Strategic Contract 121 Jul 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for up to a maximum of 2 x 12-month periods subject to satisfactory performance and the Authority's discretion. The value including extension periods for Lot 1 is therefore £675,000 in total. · Options: The Authority reserves the right to vary the contract according to the contract terms. Subject to additional grant funding the Authority may vary the contracts which the modification would not change the overall nature of the contract. | £135,000 | 18 May 2026 | Awarded |
| Hull KR FoundationSMELot 1 - HAF Strategic Contract 221 Jul 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for up to a maximum of 2 x 12-month periods subject to satisfactory performance and at the discretion of the Authority. The Lot 1 value including extension periods is therefore £675,000 in total. · Options: The Authority reserves the right to vary the contract according to the contract terms. Subject to additional grant funding the Authority may vary the contracts. The modification would not change the overall nature of the contract. | £135,000 | 18 May 2026 | Awarded |
| Tigers Sport and Education TrustSMELot 1 - HAF Strategic Contract 321 Jul 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for up to a maximum of 2 x 12-month periods subject to satisfactory performance and at the discretion of the Authority. The value of the contracts including the extension period is therefore £675,000. · Options: The Authority reserves the right to vary the contract according to the contract terms. Subject to additional grant funding the Authority may purchase additional services which the modification would not change the overall nature of the contract. | £135,000 | 18 May 2026 | Awarded |
| Lot 2 · HAF SEND Strategic Provision (1)1 award | |||
| supplier not published | — | 18 May 2026 | Awarded |
Contracts
Lot 1 - HAF Strategic Contracts 1 · Hull FC Rugby Community Sports and Education FoundationSME
- Signed
- 29 May 2026
- Value
- £135,000
- Period
- 21 Jul 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Option to extend for up to a maximum of 2 x 12-month periods subject to satisfactory performance and the Authority's discretion. The value including extension periods for Lot 1 is therefore £675,000 in total.
- Options
- The description of the options. The Authority reserves the right to vary the contract according to the contract terms. Subject to additional grant funding the Authority may vary the contracts which the modification would not change the overall nature of the contract.
Lot 1 - HAF Strategic Contracts 2 · Hull KR FoundationSME
- Signed
- 29 May 2026
- Value
- £135,000
- Period
- 21 Jul 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Option to extend for up to a maximum of 2 x 12-month periods subject to satisfactory performance and at the discretion of the Authority. The Lot 1 value including extension periods is therefore £675,000 in total.
- Options
- The description of the options. The Authority reserves the right to vary the contract according to the contract terms. Subject to additional grant funding the Authority may vary the contracts. The modification would not change the overall nature of the contract.
Lot 1 - HAF Strategic Contracts 3 · Tigers Sport and Education TrustSME
- Signed
- 29 May 2026
- Value
- £135,000
- Period
- 21 Jul 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Option to extend for up to a maximum of 2 x 12-month periods subject to satisfactory performance and at the discretion of the Authority. The Lot 1 value including extension periods is therefore £675,000 in total.
- Options
- The description of the options. The Authority reserves the right to vary the contract according to the contract terms. Subject to additional grant funding the Authority may vary the contracts. The modification would not change the overall nature of the contract.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · HAF Strategic Provision | 2final-stage tenders | 2 | 0 | — |
| 2 · HAF SEND Strategic Provision (1) | 0final-stage tenders | 0 | 0 | — |
Who bid
- wonHull KR FoundationSME · Yorkshire and the Humber · 1
- wonHull FC Rugby Community Sports and Education FoundationSME · Yorkshire and the Humber · 1
- wonTigers Sport and Education TrustSME · Yorkshire and the Humber · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice- Hull FC Rugby Community Sports and Education FoundationAwarded supplier
- Hull KR FoundationAwarded supplier
- Sportsability Training LimitedAwarded supplier
- Tigers Sport and Education TrustAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender