Find a TenderAwarded
Published 7 Jun 2023, 09:18 BST

Official UK procurement notice

Lord Williams's School - Catering Services

Official notice

Authority: Lord Williams’s School (Education)

ServicesRestricted procedure
Published estimate£3,750,000exc. VAT43.5% above published estimate
Submissions closed 7 Jul 2023awarded 13 Dec 2023
Awarded to Harrison Catering Services Ltd

What is being bought

Published requirement description

Lord Williams's School is currently out to tender for the provision of a full daily catering service.The services at the school are currently are outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school This will consist of morning breaks, a full lunch service and a sixth form cafe for the school day :The school is split over two sites; the lower school for years 7-9, located in Towersey Road and the upper school for years 10-13, located in Oxford Road. Across the school, there are currently 2228 pupils on roll for the academic year 2022/23. Of this figure, 213 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.

  • Recurrence: Further notices Will be published in 2026, 2027 or 2028

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1Lord Williams's School is currently out to tender for the provision of a full daily…AwardedPublished value£3,750,000

Lord Williams's School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of morning break and a full lunch service for each school day. The catering facilities at the lower school include two service outlets; the main dining hall and internal "pod". The upper school includes the main dining hall, sixth form café and a café serving the west side of the school.There are currently 2228 pupils on roll for the academic year 2022/23. Of this figure, 213 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South East
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months, meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (2)
  • All criteria are stated only in the procurement documents: 90%
  • price: 10%
Published award criteria (2)
  • All criteria are stated only in the procurement documents: 90
  • Price: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Further notices Will be published in 2026, 2027 or 2028
First published
7 Jun 2023, 09:18 BST
Last source update
4 Jan 2024, 11:00 GMT
Authority reference
MPN-10250
FTS notice number
2024/S 000-000193
Classification (CPV)
School catering services
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-03d436 Find a Tender
Review and risk notes
Review procedure

Lord Williams's School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
7 Jul 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Jul 2023 → 4 Jan 2024 · 3 dates
  1. Submission deadline
    7 Jul 2023, 17:00 BST
  2. Invitations to tender expected
    12 Sept 2023, 00:00 BST
  3. Notice published
    4 Jan 2024, 11:00 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Jan 2024, 11:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £5,380,1191 contract exc. VAT
Bids received 5
Contracts signed 1latest 13 Dec 2023
Awarded toValueDateStatus
Harrison Catering Services LtdCatering Services£5,380,119 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic0——

Contracting authority & participating public bodies

Lord Williams's School

Contracting authorityEducationEducation InstituteEducation Oxford Road, Thame, South East, OX9 2AQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria