Official UK procurement notice
LOLER Inspections · UK public procurement notice
Authority: Moat Homes Limited (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionMoat Homes Limited is a housing association that own and manage approximately 22,000 properties across the southeast of England. The geographical spread of Moat properties are Kent, London, Essex and Sussex. Ensuring 100% compliancy with Fire, Lifts, Asbestos, Gas, Electrical and Legionella services is something that Moat are very proud of being able to achieve. We are now looking for an experienced single provider to support us in maintaining 100% compliance by delivering LOLER Inspections to both passenger and domestic lifts in Moat properties. There are 97 passenger lifts and 118 domestic lifts that are subject to LOLER inspections.
CPV: Technical inspection and testing services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£320,000
- Economic & financial standing
Please refer to the procurement documents that can be found using the below link
- Technical & professional ability
Please refer to the procurement documents that can be found using the below link
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Proposals: 60%
- Price Submission: 40%
Published award criteria (2)
- Quality Proposals: Please refer to the procurement documents.
- Price Submission: Please refer to the procurement documents.
- Economic & financial standing
Please refer to the procurement documents that can be found using the below link
- Technical & professional ability
Please refer to the procurement documents that can be found using the below link
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jul 2025, 16:31 BST
- Last source update
- 2 Sept 2026, 14:19 BST
- Award evaluation window
- Submission end – 11 May 2026
- Authority reference
DN780764- FTS notice number
2026/S 000-014530- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055c58Find a Tender
How it was run
Official notice- Submission deadline
- 25 Mar 2026, 12:00 GMT
- Clarification deadline
- 4 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The ITT and all subsequent tenders must be submitted via Moat's e-tendering portal. www.housingprocurement.com ↗
Organisations interested in tendering for the Contract are required to complete the Conditions of Participation, Quality Proposals, Pricing Schedule and Return Documents.
The Contract shall be awarded based on the Most Advantageous Tender received. Full details are included in the Procurement documents.
The Procurement documents and instructions can be accessed by the Housing Procurement Portal www.housingprocurement.com ↗ using reference DN780764.
Timeline
9 Jul 2025 → 2 Sept 2026 · 10 dates- Planning notice published9 Jul 2025, 16:31 BST
- Market engagement29 Jul 2025, 23:59 BST
Moat has never procured for LOLER inspections as this was previously provided by our insurance provider. Due to this being a new service, we want to engage with suppliers to help shape our requirements and understand the market for suppliers that offer LOLER services. Meetings will be a maximum of 1 hour long and will be held via Microsoft Teams on the 28th and 29th July 2025. If you are interested in meeting with us, please contact us at [email protected] by 5pm Thursday 24th July 2025. An agenda will be issued to all invited suppliers by 5pm Friday 25th July 2025. This will include a list of questions that will be asked to allow for preparation.
- Tender notice published249 days ago17 Feb 2026, 17:24 GMT
- Clarification questions by234 days ago4 Mar 2026, 17:00 GMT
- Submission deadline213 days ago25 Mar 2026, 12:00 GMT
- Award decision expected by165 days ago11 May 2026, 23:59 BST
- Assessment summaries sent141 days ago5 Jun 2026, 00:00 BST
- Standstill ends128 days ago17 Jun 2026, 23:59 BST
- Contract starts84 days ago1 Aug 2026, 00:00 BST
- Latest notice published52 days ago2 Sept 2026, 14:19 BST
Notice history
14 events · 6 releases on Find a Tender · since 9 Jul 2025- Preliminary market engagement notice published9 Jul 2025, 16:31 BSTUK2
- Tender notice published17 Feb 2026, 17:24 GMTUK4
- Published value updated to £320,00017 Feb 2026, 17:24 GMTwas £260,000
- Status changed to active17 Feb 2026, 17:24 GMT
- Procurement method changed17 Feb 2026, 17:24 GMT
- Deadline published: 18 Mar 2026, 12:00 GMT17 Feb 2026, 17:24 GMT
- Buyer details updated17 Feb 2026, 17:24 GMT
- Tender notice published19 Feb 2026, 15:25 GMTUK4
- Tender notice published13 Mar 2026, 11:16 GMTUK4
- Deadline moved to 25 Mar 2026, 12:00 GMT13 Mar 2026, 11:16 GMT+7 days · was 18 Mar 2026, 12:00 GMT
- Contract award notice published5 Jun 2026, 17:44 BSTUK6
- Status changed to complete5 Jun 2026, 17:44 BST
- Contract signature expected30 Jun 2026, 23:59 BSTscheduled
- Contract details notice published2 Sept 2026, 14:19 BSTUK7
Published amendments (2)
Removed [INSERT ADVERT LINK] from both fields in the Participation section. Access to the procurement documents can be found via www.housingprocurement.com. Additional instructions has been provided within the Submission section. Amended Contract start and end date.
Tender submission date extended to 25/03/2026.
Routine re-releases (6)
- 2026-02: 2 releases · 17 Feb 2026, 19 Feb 2026
- 2025-07: 1 release · 9 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MAND (PLS) LTDSME3 Aug 2026 – 2 Aug 2028 · up to 2 Aug 2030Extensions: option to extend up to 4 years subject to performance. | £309,000 | 5 Jun 2026 | Awarded |
Contracts
Contract 1 · MAND (PLS) LTDSME
- Signed
- 3 Aug 2026
- Value
- £309,000
- Period
- 3 Aug 2026 – 2 Aug 2028 · up to 2 Aug 2030 with extensions
- Status
- active
- Extensions
- option to extend up to 4 years subject to performance.
4 agreed KPIs: Monthly Inspections · LOLER Reports · Customer Communication Record Keeping …
- Monthly Inspections, All LOLER inspections are to be completed before the due date.
- LOLER Reports, All LOLER Reports are to be sent to Moat within 48 hours.
- Customer Communication Record Keeping, All letters that have been issued to Moat customers with Domestic Lifts must be sent to Moat at the end of the month for record keeping purposes.
- Defects, To ensure that all lifts and lifting equipment are safe for use. All A Defects are to be immediately shut down and isolated and communicated with Moat immediately via call and emailed across after.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders | 12 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
2 commercial parties on the notice- MAND (PLS) LTDAwarded supplier
- MAND (PLS) LTDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender