Official UK procurement notice
Locomotive Traction Services Replacement Procurement
Authority: Caledonian Sleeper Limited
Sectors: Transport & Passenger Services (60) Delivery: UKScotland (UKM)
Published estimate£200,000,000envelope for 4 lots
Submissions closed 5 Dec 2025
Lots 4see the lot list below
What is being bought4 lots · detail below
Published requirement descriptionSupply of suitable locomotives and drivers to operate Caledonian Sleeper services between London and Scotland, including operation over electrified and non-electrified routes.
Associated maintenance and technical support services under a Traction and Rolling Stock Support and Services Agreement (TSSSA).
A contract duration anticipated to align with CSL’s long-term service requirements (indicatively 10 years).
CPV: Railway transport services
Lots and requirements (4)Procurement structure
4 lots · no lot values publishedLot #1Provision of new or refurbished locomotives capable of operating with the MK5 fleet over electrified and non-electrified routes, including potential financing options for the sameRenewal UK, Scotland
Supply of suitable locomotives and drivers to operate Caledonian Sleeper services between London and Scotland, including operation over electrified and non-electrified routes.
Associated maintenance and technical support services under a Traction and Rolling Stock Support and Services Agreement (TSSSA).
A contract duration anticipated to align with CSL’s long-term service requirements (indicatively 10 years).
- Extensions
- Other potential traction related services · TBC
- Second stage
- up to 5 candidates invited to tender
- Variant bids
- not allowed
60200000 Railway transport services
Lot #2Provision of maintenance, spares and facilities to support the locomotive fleetPlanned UK
This notice is published by Caledonian Sleeper Limited (CSL) and is intended to advertise a forthcoming market engagement exercise. This is in relation to an intended procurement for the contracted provision of locomotives and associated operational services to CSL due to the current arrangements expiring in 2030. This procurement will be subject to approval from Transport Scotland and the Scottish Government.
The services being sought include:
Provision of maintenance, spares and facilities to support the locomotive fleet
60200000 Railway transport services
Lot #3Provision of drivers and associated supportPlanned UK
This notice is published by Caledonian Sleeper Limited (CSL) and is intended to advertise a forthcoming market engagement exercise. This is in relation to an intended procurement for the contracted provision of locomotives and associated operational services to CSL due to the current arrangements expiring in 2030. This procurement will be subject to approval from Transport Scotland and the Scottish Government.
The services being sought include:
Provision of drivers and associated support
60200000 Railway transport services
Lot #4Provision of operational control and associated supportPlanned UK
This notice is published by Caledonian Sleeper Limited (CSL) and is intended to advertise a forthcoming market engagement exercise. This is in relation to an intended procurement for the contracted provision of locomotives and associated operational services to CSL due to the current arrangements expiring in 2030. This procurement will be subject to approval from Transport Scotland and the Scottish Government.
The services being sought include:
Provision of operational control and associated support
60200000 Railway transport services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- Locomotive capability and compatibility — 30
- Service delivery plan — 30
- Transition plan — 20
- Contract delivery/Management Plan — 20
- price — 60
Published award criteria (5)
- Locomotive capability and compatibility — 30
- Service delivery plan — 30
- Transition plan — 20
- Contract delivery/Management Plan — 20
- price — 60
Any or all lots
- Legal form for consortia
- As per PQQ
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Oct 2025, 12:03 GMT
- Last source update
- 30 Oct 2025, 12:03 GMT
- Authority reference
RD006- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e323
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 30464. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As per ITT (SC Ref:813701)
How it was run
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
- Submission deadline
- 5 Dec 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
Detailed submission instructions & authority contactsFrom official release
Timeline
4 published dates · Europe/London- Notice published330 days ago30 Oct 2025, 12:03 GMT
- Next notice expected316 days ago14 Nov 2025, 00:00 GMT
- Submission deadline294 days ago5 Dec 2025, 17:00 GMT
- Invitations to tender expected183 days ago27 Mar 2026, 00:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriffs officeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria