Official UK procurement notice
Llywodraeth Cymru/Welsh Government Bwndel Babi/Baby Bundle Programme
Authority: Llywodraeth Cymru / Welsh Government - Commercial Delivery
What is being bought
Published requirement descriptionThe Welsh Government procurement exercise is to secure a Supplier for the sourcing of products (including printed items), managing registrations and providing customer service, assembly, storage, and delivery of Baby Bundles across Wales.
The Bwndel Babi Programme is a Welsh Government Programme for Government commitment to provide a ‘welcome to the world’ gift, comprising of a range of essential items for the child’s first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales who register to receive one.
We require the successful contractor to be ready to receive registration forms for baby bundles from January 2024 with deliveries beginning in late February/early March 2024.
CPV: Baby care products · Baby clothing · Graphic design services · Packaging and related services · Packaging services · Parcel delivery services · Printing and delivery services · Printing services · Promotional services
The lotProcurement structure
single lot · value publishedLot #1The Welsh Government is undertaking a procurement exercise to secure a Supplier for…Published value£28,000,000
The Welsh Government is undertaking a procurement exercise to secure a Supplier for the sourcing of products (including printed items), managing registrations and providing customer service, assembly, storage, and delivery of Baby Bundles across Wales.
The Bwndel Babi Programme is a Welsh Government Programme for Government commitment to provide a ‘welcome to the world’ gift, comprising of a range of essential items for the child’s first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales who register to receive one.
The contract will have the potential for a requirement of between 25,000 to 29,000 bundles per year but is based on new and expectant parents registering for a Bundle and therefore is subject to change.
The Welsh Government is seeking to contract with a single organisation or consortium to provide (or sub-contract to provide) the following elements of the Bwndel Babi Programme in an environmentally friendly and conscious way. (Please note full requirements are detailed in the Specification):
-Registration and raising awareness – including printing of Programme material including leaflets, registration forms, posters, welcome cards and health information leaflets. This will also involve verifying and processing registrations and maintaining Customer data.
-Sourcing and supply of Baby Bundles – including sourcing of the contents of the Bundle through well-established supply chains and ensuring all items meet quality standards, storage of the items (min 6000 complete bundles) and processing of orders.
-Delivery of Baby Bundles - including scheduling and confirming deliveries, retrieval of items/bundles due to cancellations.
-Customer care and aftercare - including providing a free to call bilingual (Welsh/English) customer support telephone service, managing customer enquiries and complaints and signposting.
-Reporting and Project management - including management of the Contract to Specification requirements, reporting on data and key performance indicators.
The contract is intended to last for up to five years.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Apr 2023, 16:20 BST
- Last source update
- 21 Jul 2023, 11:47 BST
- Award evaluation window
- 31 Jul 2023 – …
- Authority reference
C101/2023/2024- FTS notice number
2023/S 000-021082- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c54dFind a Tender
Publisher note: A virtual Bidder Briefing Event has been scheduled for Friday 7th July at 10:30am. To register your attendance please contact [email protected] To access the eTender related to this Contract Notice, you will need to register with https://etenderwales.bravosolution.co.uk/home.html and access itt_103748 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132713 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: The Client has included a Social Value criterion through which Community Benefits will be assessed. (WA Ref:132713) The buyer considers that this contract is suitable for consortia.
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/home.html ↗
- Submission deadline
- 14 Aug 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 180 days from the deadline
- Bids opened
- 31 Jul 2023, 15:00 BST
Timeline
21 Jun 2023 → 14 Aug 2023 · 4 dates- Next notice expected21 Jun 2023, 00:00 BST
- Notice published21 Jul 2023, 11:47 BST
- Bids opened31 Jul 2023, 15:00 BST
- Submission deadline14 Aug 2023, 14:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 29 Jun 2023- Published value published: £28,000,00029 Jun 2023, 14:58 BST
- Status changed to active29 Jun 2023, 14:58 BST
- Procurement method changed29 Jun 2023, 14:58 BST
- Deadline published: 31 Jul 2023, 14:00 BST29 Jun 2023, 14:58 BST
- Deadline moved to 14 Aug 2023, 14:00 BST21 Jul 2023, 11:47 BST+14 days · was 31 Jul 2023, 14:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 31 Jul 2023 | 14 Aug 2023 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 31 Jul 2023 | 14 Aug 2023 | +14 d |
Extension of deadline. Amendment to section II.1.4. Successful contractor to be ready to receive registration forms for baby bundles from end of January 2024 with deliveries beginning in late March/early April 2024.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria