Find a TenderClosed
Published 21 Feb 2025, 14:14 GMT

Official UK procurement notice

Lift Preventative Maintenance · UK public procurement notice

Official notice

Authority: Wrexham County Borough Council (Local council)

ServicesOpen procedure
Published estimate£300,000exc. VAT
Submissions closed 24 Mar 2025

What is being bought

Published requirement description

Wrexham County Borough Council (WCBC) is looking to appoint a single Contractor to maintain WCBC owned and / or managed lifts and / or escalators. All Council owned and managed buildings fall within the scope of this Contract, although it is anticipated that the majority of the work will relate to the Councils Commercial estate and Schools.

  • Recurrence: Within 6 months of the Contract End Date

CPV: Installation services of lifting equipment · Lift and escalator installation work · Lift-maintenance services · Lifting and handling equipment · Lifts · Mechanical lifts · Parts of lifts

The lotProcurement structure

single lot · no lot value published
Lot #1The Contracted Work relates to the maintenance of WCBC owned and / or managed lifts…Renewal

The Contracted Work relates to the maintenance of WCBC owned and / or managed lifts and / or escalators. This includes all necessary repair works.

Contractors will be expected to work with a range of models and brands, as per the tender documentation. Lifts will typically require between 6 and 12 visits per annum.

Even though the Contracted Work predominantly relates to maintenance work, the successful Tenderer may be required to provide advice / recommendations to the Council. In addition, there may be ad-hoc lift installation work.

For full details, please refer to the tender documentation available free of charge via etenderWales.

Delivery: Wales · As detailed within the Tender.
Extensions: Option to extend for a further period of four years in two yearly increments (2 + 2 + 2)Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Within 6 months of the Contract End Date
First published
21 Feb 2025, 14:14 GMT
Last source update
21 Feb 2025, 14:14 GMT
Award evaluation window
24 Mar 2025 – …
Authority reference
Proc 24-256
FTS notice number
2025/S 000-006803
Classification (CPV)
Installation services of lifting equipmentLift and escalator installation workLift-maintenance servicesLifting and handling equipmentLiftsMechanical liftsParts of lifts
Delivery area
Wales (UKL23)
Official registry OCID
ocds-h6vhtk-04e6c1 Find a Tender

Publisher note: 1. Register your company on the eTenderwales portal (this is only required once). Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk Click the “Click here to register” link. Accept the terms and conditions and click “continue”. Enter your correct business and user details. Note the username you chose and click “Save” when complete. You will shortly receive an email with your unique password (please keep this secure). 2. Express an Interest in the tender. Login to the portal with the username/password. Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier). Click on the relevant PQQ/ITT to access the content. Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only). Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the tender. You can now choose to “Reply” or “Reject” (please give a reason if rejecting); You can now use the ‘Messages' function to communicate with the buyer and seek any clarification; Note the deadline for completion, then follow the onscreen instructions to complete the ITT; There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on: email: E-mail: [email protected] phone: +44 8003684850 / Fax: +44 2070800480 Project reference: 58538 ITT Reference: itt_115670 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148097 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Social Value as per the tender documents (Appendix 1) (WA Ref:148097)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗

Submission deadline
24 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
24 Mar 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Feb 2025 → 24 Mar 2025 · 3 dates
  1. Notice published
    21 Feb 2025, 14:14 GMT
  2. Submission deadline
    24 Mar 2025, 12:00 GMT
  3. Bids opened
    24 Mar 2025, 12:00 GMT

Contracting authority & participating public bodies

Wrexham County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Commissioning Procurement and Contract Management Unit, Lampbit Street, Wrexham, Wales, LL11 1ARContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria