Official UK procurement notice
Library Resources, Software, and Associated Services
Authority: Crescent Purchasing Consortium Limited (Public body)·Consortium: 5 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThis proposal for Library Resources, Software, and Associated Services is a retender of the previous CPC Library Resources and Associated Services framework. There is an expanded scope for this iteration to include bespoke or off the shelf library software which is either proprietary or open source.
Any resulting framework from this exercise will be available to all further education institutions, universities, sixth forms, academies, schools, museums and other similar organisations who are current and future CPC members www.thecpc.ac.uk/members/regions.php ↗ www.gov.uk/guidance/get-informa… ↗. Local Authorities may wish to use the resulting framework when procuring on behalf of Educational Establishments. The tender is also available to members of NWUPC Ltd www.nwupc.ac.uk/our-members ↗ and the wider public sector www.thecpc.ac.uk/suppliers/eligible-p… ↗
CPV: Journals · Library books · Library management system · Library software development services · Library software package · Newspapers, journals, periodicals and magazines · Official journals · Printed books · Printed books, brochures and leaflets · Textbooks
How this framework works
From the published notice- Places
- up to 24 suppliers · 8 bids on the busiest of 4 lots (0.3 per place) · 14 appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published value · a supplier may bid for at most 4 and win at most 4 of them · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £5,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Physical Print and Alternative Format Library BooksAwardedceiling above
This Lot scope includes (but is not limited to) the supply of physical books for curriculum and pleasure across all ages and abilities, including textbooks, class sets, fiction and non-fiction material, graphic novels, magazines, in various languages, and including alternative formats such as large print, braille, audio visual and mixed media, available from e-catalogues or supplier websites. Additional services may include book processing, standing orders, collection curation, demand driven acquisition, and other services as required.
Lot #2Electronic and Alternative Format Library eBooksAwardedceiling above
This Lot scope includes (but is not limited to) electronic books for curriculum and pleasure across all ages and abilities, including textbooks, class sets, fiction and non-fiction material, graphic novels, magazines, in various languages, accessible on various reading platforms across various devices and including alternative formats such as audiobook, large print, audio visual and mixed media available from e-catalogues or supplier websites. Services include standing orders, collection curation, demand driven acquisition, and other services as required.
Lot #3Journal and Periodical Subscription ServicesAwardedceiling above
This Lot scope includes (but is not limited to) subscription services for journals, and periodicals, including books series, yearbooks, indexes, magazines, newspapers, newsletters, and compilations of scholarly articles. The journals or periodicals can be physical, electronic or in an alternative format, accessible on various reading platforms across various devices, from various publishers, in various languages, available from e-catalogues or supplier websites. Services include standing orders, consolidation, demand driven acquisition, and other services as required.
Lot #4Library SoftwareAwardedceiling above
This Lot scope includes (but is not limited to) the onboarding, migration, hosting, development, infrastructure management, updating, implementation, support, maintenance, offboarding, and supply of library software including library management systems, library discovery services, and reading lists, which are open source, proprietary, or off the shelf in nature. Systems may also include additional tools such as book acquisition, stock management, reporting dashboards amongst others.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50.00%
- Price: 50.00%
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Library Resources, Software, and Associated Services” is a framework: the contest is a place on its panel, up to 24 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Nov 2023, 11:57 GMT
- Last source update
- 9 Oct 2024, 10:54 BST
- Award evaluation window
- 5 Aug 2024 – …
- Authority reference
CA14346 - CPC/LO/01/2024- FTS notice number
2024/S 000-032369- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0410dfFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum of a ten calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015, provide for aggrieved parties who have been harmed or are at risk of harm, by breach of the rules to take action in the High Court. Any such action must be brought promptly
How it was run
Official notice- Appointment period ends
- 12 Aug 2024, 14:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 5 Aug 2024, 14:00 BST
Timeline
3 Jun 2024 → 9 Oct 2024 · 4 dates- Next notice expected3 Jun 2024, 00:00 BST
- Bids opened5 Aug 2024, 14:00 BST
- Admission / appointment period endsperiod end, not a bid countdown12 Aug 2024, 14:00 BST
- Notice published9 Oct 2024, 10:54 BST
Notice history
6 events · 4 releases on Find a Tender · since 3 Jul 2024- Status changed to active3 Jul 2024, 13:00 BST
- Procurement method changed3 Jul 2024, 13:00 BST
- Deadline published: 5 Aug 2024, 14:00 BST3 Jul 2024, 13:00 BST
- Buyer details updated3 Jul 2024, 13:00 BST
- Deadline moved to 12 Aug 2024, 14:00 BST25 Jul 2024, 16:36 BST+7 days · was 5 Aug 2024, 14:00 BST
- Status changed to complete9 Oct 2024, 10:54 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Bid openingConditions for opening of tenders · IV.2.7 | 5 Aug 2024 | 12 Aug 2024 | +7 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 5 Aug 2024 | 12 Aug 2024 | +7 d |
Extension
Routine re-releases (4)
- 2023-11: 1 release · 1 Nov 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1: Physical Print and Alternative Format Library Books
- Signed
- 9 Oct 2024
- Value
- ceiling above
- Status
- active
lot 2: Electronic and Alternative Format Library eBooks
- Signed
- 9 Oct 2024
- Value
- ceiling above
- Status
- active
Lot 3: Journal and Periodical Subscription Services
- Signed
- 9 Oct 2024
- Value
- ceiling above
- Status
- active
Lot 4: Library Software
- Signed
- 9 Oct 2024
- Value
- £5,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Physical Print and Alternative Format Library Books | 5bids | — | — | — |
| 2 · Electronic and Alternative Format Library eBooks | 6bids | — | — | — |
| 3 · Journal and Periodical Subscription Services | 4bids | — | — | — |
| 4 · Library Software | 8bids | — | — | — |
Contracting authority & participating public bodies
6 public bodies on the noticeConsortium members and other public bodies
- Crescent Purchasing LimitedContracting authorityProcess contact pointBody governed by public lawEducation
- EducationContracting authority
- North Western Universities Purchasing Consortium LtdContracting authority
- Public SectorContracting authority
- European UnionFunder
Dispute resolution & review bodies
- Crescent Purchasing ConsortiaMediation bodyReview bodyReview contact point
Framework contractors & participating bidders
14 commercial parties on the notice- 14400408Framework contractor
- BOOKS ASIA LTDFramework contractor
- Browns BooksFramework contractor
- DEVOPSTER IT CONSULTANTS LTDFramework contractor
- Ebsco Information ServicesFramework contractor
- Education Software Solutions LimitedFramework contractor
- HAPPIER EVERY CHAPTER LTDFramework contractor
- KortextFramework contractor
- OVERDRIVE GLOBAL LIMITEDFramework contractor
- PSP Asset ProtectionFramework contractor
Show 4 more suppliers
- Prenax LtdFramework contractor
- ProQuestFramework contractor
- SirsiDynixFramework contractor
- XE POS LTDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria